Award

CBMDC 548 - Invoice Management System

CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL

This public procurement record has 1 release in its history.

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30 Jun 2025 at 14:17

UK7 - Contract Details Notice
Summary of the contracting process

The City of Bradford Metropolitan District Council has recently completed the procurement process for the development and maintenance of an Invoice Management System, inclusive of a transition to cloud-based infrastructure. This process was conducted under a direct procurement method, bypassing competition due to its below-threshold nature. The contract, identified as CBMDC 548, falls within the IT services industry category and has been awarded to Documation Software Ltd, an SME based in Southampton. The contractual period is set to commence on 1st February 2026 and conclude on 31st January 2029, with a potential one-year extension. The project is valued at £156,000, with a gross value of £187,200, and is primarily aimed at services to be delivered within the United Kingdom, specifically in the UKE region.

This contract presents an opportunity for small to medium-sized enterprises specialising in IT services, including software development and cloud solutions, to leverage their expertise while expanding their portfolio within the public sector. Companies with experience in invoice management solutions and cloud technology can find growth opportunities by engaging in similar tenders, which favour straightforward, direct award procedures where competition is less extensive. There is a clear potential for IT firms already focusing on municipal clients to demonstrate their competencies in critical service areas like system upgrades and cloud transitions, filling a crucial role for city councils and comparable public authorities.

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Notice Information

Notice Title

CBMDC 548 - Invoice Management System

Notice Description

To support and maintenance of the Invoice Management System (IMS) including an upgrade to move to Cloud.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055615
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036174-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£156,000 £100K-£500K

Notice Dates

Publication Date
30 Jun 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jun 20258 months ago
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY OF BRADFORD METROPOLITAN DISTRICT COUNCIL
Contact Name
Catherine Mullins
Contact Email
catherine.mullins@bradford.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRADFORD
Postcode
BD1 1HX
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
Not specified
Local Authority
Bradford
Electoral Ward
City
Westminster Constituency
Bradford West

Supplier Information

Number of Suppliers
1
Supplier Name

DOCUMATION SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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