Award

Flintshire Dementia Community Engagement Service / Gwasanaeth Ymgysylltu Cymunedol Dementia Sir y Fflint

FLINTSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Oct 2025 at 13:26

Tender

02 Jul 2025 at 12:29

Summary of the contracting process

Flintshire County Council has successfully awarded the Flintshire Dementia Community Engagement Service contract to Outside Lives Ltd. This service, funded by the Welsh Government's Regional Integration Funding, aims to enhance dementia-friendly community initiatives within Flintshire by fostering networks for information sharing and increasing public awareness. The initial contract period spans from 1st October 2025 to 31st March 2027, with an option for extension up to March 2029, contingent on ongoing funding. The procurement, which followed an open process below the financial threshold, demonstrates Flintshire County Council's commitment to advancing social services under UK devolved regulations.

This contract presents considerable growth prospects for businesses involved in community, social, and personal services, particularly those specialising in public health communication and community engagement. Given the requirement for enhancing community skills in dementia care, companies that offer training and cultural development solutions could find fruitful opportunities. Moreover, businesses with experience in managing transitions under the Transfer of Undertakings (Protection of Employment) or TUPE regulations may offer valuable expertise, thereby enhancing their market presence and connection with public entities like sub-central government authorities. The initiative underscores an inclusive engagement approach, suitable for SMEs and VCSEs, fostering broad business participation and sustainable community-oriented partnerships.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Flintshire Dementia Community Engagement Service / Gwasanaeth Ymgysylltu Cymunedol Dementia Sir y Fflint

Notice Description

The commissioned service will implement a dedicated post or small team to engage with the community of Flintshire, providing information and support relating to dementia. This service will lead the development of dementia friendly communities and information sharing networks to increase community participation and public awareness. This engagement service will complement statutory health and social care services, and commissioned services including the memory support pathway, and dementia unpaid carers support service.This service will be funded by Welsh Government Regional Integration Funding (RIF) and will replace an existing grant funded project that delivers similar service outcomes. There will be a requirement for Transfer of Undertakings Protection of Employment (TUPE) impact to be managed between the existing and commissioned providers. The initial contract will be for eighteen months with an option to extend for an additional two years subject to the continuation of Welsh Government funding.Bydd y gwasanaeth a gomisiynir yn sefydlu swydd neu dim bychan penodol i ymgysylltu a'r gymuned yn Sir y Fflint gan roi gwybodaeth a chefnogaeth sy'n ymwneud a dementia iddynt. Bydd y gwasanaeth yn arwain y gwaith o ddatblygu cymunedau sy'n deall dementia a rhwydweithiau rhannu gwybodaeth i gynyddu cyfranogiad cymunedol ac ymwybyddiaeth y cyhoedd. Bydd y gwasanaeth ymgysylltu yma yn cyd-fynd a gwasanaethau iechyd a gofal cymdeithasol statudol, a gwasanaethau a gomisiynwyd yn cynnwys y llwybr cymorth cof, a gwasanaeth cefnogi gofalwyr dementia di-dal.Bydd y gwasanaeth yn cael ei ariannu gan Gyllid Integreiddio Rhanbarthol a bydd yn disodli prosiect sy'n cael ei ariannu drwy grant ar hyn o bryd sy'n darparu canlyniadau gwasanaeth tebyg. Fe fydd yna ofyniad am effaith Trosglwyddo Ymgymeriadau Diogelu Cyflogaeth i gael ei reoli rhwng darparwyr presennol a darparwyr a gomisiynir. Bydd y contract cychwynnol am ddeunaw mis gyda'r dewis o'i ymestyn am ddwy flynedd ychwanegol yn amodol ar barhad cyllid Llywodraeth Cymru.

Lot Information

Lot 1

Renewal: The contract will be extended by 2 years subject to a replacement funding programme and service outcomes being achieved

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055791
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063340-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

85312310 - Guidance services

85321000 - Administrative social services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£96,047 Under £100K
Lots Value
£96,047 Under £100K
Awards Value
Not specified
Contracts Value
£96,047 Under £100K

Notice Dates

Publication Date
8 Oct 20254 months ago
Submission Deadline
4 Aug 2025Expired
Future Notice Date
Not specified
Award Date
25 Sep 20255 months ago
Contract Period
30 Sep 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FLINTSHIRE COUNTY COUNCIL
Contact Name
Michael Jones
Contact Email
michael.jones@flintshire.gov.uk
Contact Phone
+441352702546

Buyer Location

Locality
FLINTSHIRE
Postcode
CH7 6NA
Post Town
Chester
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham

Local Authority
Flintshire
Electoral Ward
Mold East
Westminster Constituency
Clwyd East

Supplier Information

Number of Suppliers
1
Supplier Name

OUTSIDE LIVES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055791-2025-10-08T14:26:20+01:00",
    "date": "2025-10-08T14:26:20+01:00",
    "ocid": "ocds-h6vhtk-055791",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNJC-2356-PCDV",
            "name": "Flintshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNJC-2356-PCDV"
            },
            "address": {
                "streetAddress": "Ty Dewi Sant",
                "locality": "Flintshire",
                "postalCode": "CH7 6NA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL23"
            },
            "contactPoint": {
                "name": "Michael Jones",
                "email": "michael.jones@flintshire.gov.uk",
                "telephone": "+441352702546"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.flintshire.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-WLS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PRQC-7959-JTCD",
            "name": "Outside Lives Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRQC-7959-JTCD"
            },
            "address": {
                "streetAddress": "MAESHAFN ROAD, GWERNYMYNYDD",
                "locality": "MOLD",
                "postalCode": "CH7 5LE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL13"
            },
            "contactPoint": {
                "email": "outsidelivesltd@gmail.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": true
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNJC-2356-PCDV",
        "name": "Flintshire County Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-055791",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Flintshire Dementia Community Engagement Service / Gwasanaeth Ymgysylltu Cymunedol Dementia Sir y Fflint",
        "description": "The commissioned service will implement a dedicated post or small team to engage with the community of Flintshire, providing information and support relating to dementia. This service will lead the development of dementia friendly communities and information sharing networks to increase community participation and public awareness. This engagement service will complement statutory health and social care services, and commissioned services including the memory support pathway, and dementia unpaid carers support service.This service will be funded by Welsh Government Regional Integration Funding (RIF) and will replace an existing grant funded project that delivers similar service outcomes. There will be a requirement for Transfer of Undertakings Protection of Employment (TUPE) impact to be managed between the existing and commissioned providers. The initial contract will be for eighteen months with an option to extend for an additional two years subject to the continuation of Welsh Government funding.Bydd y gwasanaeth a gomisiynir yn sefydlu swydd neu dim bychan penodol i ymgysylltu a'r gymuned yn Sir y Fflint gan roi gwybodaeth a chefnogaeth sy'n ymwneud a dementia iddynt. Bydd y gwasanaeth yn arwain y gwaith o ddatblygu cymunedau sy'n deall dementia a rhwydweithiau rhannu gwybodaeth i gynyddu cyfranogiad cymunedol ac ymwybyddiaeth y cyhoedd. Bydd y gwasanaeth ymgysylltu yma yn cyd-fynd a gwasanaethau iechyd a gofal cymdeithasol statudol, a gwasanaethau a gomisiynwyd yn cynnwys y llwybr cymorth cof, a gwasanaeth cefnogi gofalwyr dementia di-dal.Bydd y gwasanaeth yn cael ei ariannu gan Gyllid Integreiddio Rhanbarthol a bydd yn disodli prosiect sy'n cael ei ariannu drwy grant ar hyn o bryd sy'n darparu canlyniadau gwasanaeth tebyg. Fe fydd yna ofyniad am effaith Trosglwyddo Ymgymeriadau Diogelu Cyflogaeth i gael ei reoli rhwng darparwyr presennol a darparwyr a gomisiynir. Bydd y contract cychwynnol am ddeunaw mis gyda'r dewis o'i ymestyn am ddwy flynedd ychwanegol yn amodol ar barhad cyllid Llywodraeth Cymru.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85321000",
                        "description": "Administrative social services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85312310",
                        "description": "Guidance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 115256,
            "amount": 96047,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "Instructions 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the \"Sign Up\" button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click \"Register\" 6. You will receive an email asking you to \"Click here to activate your account\". This takes you to Enter Organisation Details. 7. Please enter the information requested, click the \">\" on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click \">\". This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click \"Complete Registration\" and you will enter the Supplier Network page. 14. On the centre of the screen click \"Opportunities\". This will take you to the list of current opportunities available to you. 15. Click the \">\" that relates to this notice, this will take you into the PQQ or Tender Request and click \"Register Interest\". Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the \"Your Opportunities\" screen please note the closing time and date for completion of the relevant project. Please review the \"Items\" tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response\", or \"Decline\" this opportunity.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-08-04T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-07-28T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 115256,
                    "amount": 96047,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality including 5% Value for Money",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2025-10-01T00:00:00+01:00",
                    "endDate": "2027-03-31T23:59:59+01:00",
                    "maxExtentDate": "2029-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be extended by 2 years subject to a replacement funding programme and service outcomes being achieved"
                }
            }
        ],
        "documents": [
            {
                "id": "036796-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036796-2025",
                "datePublished": "2025-07-02T13:29:10+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-PPON-PRQC-7959-JTCD",
                    "name": "Outside Lives Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "98000000",
                            "description": "Other community, social and personal services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "85312310",
                            "description": "Guidance services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "85321000",
                            "description": "Administrative social services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL23",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Flintshire Dementia Community Engagement Service / Gwasanaeth Ymgysylltu Cymunedol Dementia Sir y Fflint",
            "status": "active",
            "period": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2027-03-31T23:59:59+01:00",
                "maxExtentDate": "2029-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Contract can be extended by up to 2 further - Subject to a review of service outcomes and a replacement of the RIF funding programme being in place."
            },
            "value": {
                "amountGross": 115256.4,
                "amount": 96047,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-09-26T00:00:00+01:00",
            "documents": [
                {
                    "id": "063340-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/063340-2025",
                    "datePublished": "2025-10-08T14:26:20+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}