Supply Only and Supply and Distribution of Frozen Foods

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0557fe-2025-12-05T14:48:28Z",
    "date": "2025-12-05T14:48:28Z",
    "ocid": "ocds-h6vhtk-0557fe",
    "description": "This procurement process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015 as currently in force. Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): -The 32 local authorities in Scotland as listed at http://www.scotland-excel.org.uk/home/aboutus/ourmembers.aspx -Scotland Excel associate members as listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx -any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland)Act 2014. -Any Scottish Registered Social Landlords listed on the public register of the Scottish Housing Regulator:http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf as at the date of publication of this notice. -Tayside Contracts -Advanced Procurement for Universities and Colleges & their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies. -Scottish Prison Service (SPS) -Scottish National Health Service Authorities, including any body created pursuant to the National Health Service Scotland Act (1978) -Transport Scotland -Scottish Government & Scottish Central Government Bodies. The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Tenderers should note: Retrospective rebates apply to this Framework; details are in the Special Conditions and Information and Instructions to Tenderers, including the Evaluation Methodology. Use of electronic ordering, invoicing, and payment is at the discretion of each Member Authority or Associate Member and will be agreed at call-off stage. The maximum number of participants stated in section IV.1.3 of the contract notice is indicative only. Scotland Excel may appoint more or fewer tenderers than this number. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30605. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that Scotland Excel intends to include community benefit requirements. As part of your response within the Technical criteria, Tenderers will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents (SC Ref:815359)",
    "initiationType": "tender",
    "tender": {
        "id": "0825",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Supply Only and Supply and Distribution of Frozen Foods",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "15000000",
            "description": "Food, beverages, tobacco and related products"
        },
        "mainProcurementCategory": "goods",
        "description": "This Contract Notice is in relation to the renewal framework for The Supply Only and Supply and Distribution of Frozen Foods. It is anticipated that the scope of materials covered under the framework will include, but not be limited to frozen bakery products, meat products & meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Full details are contained in the tender documentation available in the relevant PCS-T project for this procurement exercise.",
        "value": {
            "amount": 170000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Supply Only of Frozen Foods",
                "description": "The scope of materials covered under The Supply Only and Supply and Distribution of Frozen Foods framework will include, but not limited to frozen bakery products, meat, meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "value": {
                    "amount": 51000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "3",
                "title": "Supply & Distribution of Frozen Foods",
                "description": "The scope of materials covered under the framework will include, but not limited to frozen bakery products, meat, meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "value": {
                    "amount": 110500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Distribution of Frozen Foods",
                "description": "This Contract Notice is in relation to a renewal framework for Frozen Foods. This lot is for distribution of products awarded on Lot 1 Supply Only. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "status": "active",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "75"
                        }
                    ]
                },
                "value": {
                    "amount": 8500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15220000",
                        "description": "Frozen fish, fish fillets and other fish meat"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15221000",
                        "description": "Frozen fish"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15229000",
                        "description": "Frozen fish products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15251000",
                        "description": "Frozen crustaceans"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15311000",
                        "description": "Frozen potatoes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15311200",
                        "description": "Diced, sliced and other frozen potatoes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15331100",
                        "description": "Fresh or frozen vegetables"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15331170",
                        "description": "Frozen vegetables"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15896000",
                        "description": "Deep-frozen products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15555000",
                        "description": "Ice cream and similar products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland."
                }
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15555000",
                        "description": "Ice cream and similar products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15220000",
                        "description": "Frozen fish, fish fillets and other fish meat"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15229000",
                        "description": "Frozen fish products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15251000",
                        "description": "Frozen crustaceans"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15311000",
                        "description": "Frozen potatoes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15311200",
                        "description": "Diced, sliced and other frozen potatoes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15331100",
                        "description": "Fresh or frozen vegetables"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15331170",
                        "description": "Frozen vegetables"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15896000",
                        "description": "Deep-frozen products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15811000",
                        "description": "Bread products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15612500",
                        "description": "Bakery products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "3",
                "deliveryLocation": {
                    "description": "Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland."
                }
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15220000",
                        "description": "Frozen fish, fish fillets and other fish meat"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15221000",
                        "description": "Frozen fish"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15229000",
                        "description": "Frozen fish products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15251000",
                        "description": "Frozen crustaceans"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15311000",
                        "description": "Frozen potatoes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15311200",
                        "description": "Diced, sliced and other frozen potatoes"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15896000",
                        "description": "Deep-frozen products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15331170",
                        "description": "Frozen vegetables"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15555000",
                        "description": "Ice cream and similar products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "2",
                "deliveryLocation": {
                    "description": "Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-01T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "List and brief description of selection criteria: 1.SPD (Scotland) Questions 4B.5.1b and 4B.5.2: Insurance Requirements 2.SPD (Scotland) Question 4B.6: Other Economic and Financial Requirements In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.",
                    "minimum": "It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYERS (COMPULSORY) LIABILITY - a minimum indemnity limit of 5 million GBP for each and every claim. PUBLIC/PRODUCTS LIABILITY - minimum level of 10 million GBP, each and every claim and in the aggregate for products. MOTOR VEHICLE INSURANCE - statutory Third Party motor vehicle insurance to a minimum indemnity limit of GBP 5 million in respect of each claim and without limit to the number of claims for property damage, and unlimited for Third Party injury. For tenderers who will sub contract parts of the business, it is a requirement that the tenderer requires to provide a letter signed by a person of appropriate authority confirming that the tenderer has ongoing arrangements in place to ensure that subcontractors' vehicles are appropriately insured and maintained . OTHER ECONOMIC AND FINANCIAL REQUIREMENTS Tenderers will pass the economic and financial standing test where Scotland Excel is assured of the tenderer's financial viability and sustainability for participation in the contract. As such, an Equifax search of the tenderer must not identify financial risk by means of: an adverse rating; or warning; or caution code. Where such a risk is identified at any stage of the exercise, the tenderer will fail selection and be excluded from award. At Scotland Excel's sole discretion, alternative means of proof may be considered in accordance with Regulation 61 of the Public Contracts (Scotland) Regulations 2015. SCOTLAND EXCEL MUST BE NOTIFIED OF ANY CHANGE OF CIRCUMSTANCES WHICH IMPACTS ON THE ECONOMIC AND FINANCIAL STANDING TEST. AWARD RECOMMENDATIONS ARE SUBJECT TO CONTINUED COMPLIANCE WITH THE TENDER REQUIREMENTS. Tenderers relying on the financial standing of a parent company who are unable to commit to obtaining a parent company guarantee may be assessed as a FAIL and will be excluded from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply: 1. SPD (Scotland) Question 4C.1: Supply & Services Contracts 2. SPD (Scotland) Question 4C.10:Subcontracting 3. SPD (Scotland) Question 4D.1: Quality Assurance Scheme 4. SPD (Scotland) Question 4D.1: Health and Safety Procedures 5. SPD (Scotland) Question 4D.2: Environmental Management Standards",
                    "minimum": "Minimum level(s) of standards required: Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the \"0825 III.1.3 Technical and Professional Ability\" document, which can be found in the \"Information and Instructions\" folder in the Buyer Attachment area, within ITT 61766 of project 30605.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called off thereunder (to the extent known or settled at this stage), please refer to the tender documents (details of how to access these are outlined in \"Section I.3 Communication\" of this Contract Notice). Tenderers require to confirm their acceptance of the terms and conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE. Further information on this section is contained in the document \"0825 Technical and Professional Ability Attachment\" which is located in the \"Contract Notice\" folder of the attachments area of itt_61766",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "Whether an electronic auction will be used is at the discretion of each Scotland Excel Council, Associate Member or other Bodies Participating which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement."
            }
        },
        "tenderPeriod": {
            "endDate": "2026-01-16T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "awardPeriod": {
            "startDate": "2026-01-16T12:00:00Z"
        },
        "bidOpening": {
            "date": "2026-01-16T12:00:00Z",
            "address": {
                "streetAddress": "Scotland Excel Offices, Renfrewshire House, Cotton Street, Paisley, PA1 1AR"
            },
            "description": "Tenders will be opened electronically, using PCS-Tender, via Scotland Excel's offices at the address shown in section I.1 (Contracting Authority) of this Notice Information about authorised persons and opening procedure: Officers permitted to open tenders on behalf of Scotland Excel under it's governance arrangements"
        },
        "hasRecurrence": false,
        "reviewDetails": "Precise information on deadline(s) for review procedures: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session."
    },
    "parties": [
        {
            "id": "GB-FTS-186",
            "name": "Scotland Excel",
            "identifier": {
                "legalName": "Scotland Excel"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM",
                "postalCode": "PA1 1AR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3003001200",
                "email": "Education.Corporate@scotland-excel.org.uk",
                "faxNumber": "+44 1416187423",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.scotland-excel.org.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383",
                "classifications": [
                    {
                        "id": "BODY_PUBLIC",
                        "scheme": "TED_CA_TYPE",
                        "description": "Body governed by public law"
                    },
                    {
                        "id": "01",
                        "scheme": "COFOG",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-14122",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-186",
        "name": "Scotland Excel"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000802209"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000802209"
        }
    ],
    "language": "en"
}