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Supply Only and Supply and Distribution of Frozen Foods

Scotland Excel

This public procurement record has 3 releases in its history.

Award

18 Aug 2026 at 16:32

Award Notice
Tender

05 Dec 2025 at 14:48

Tender Notice
Planning

03 Jul 2025 at 08:50

Planning Notice
Summary of the contracting process

Scotland Excel, acting as a central purchasing body, procured a frozen-food framework for Scottish local authorities, associate members and other participating public bodies, including social landlords, universities and colleges, the Scottish Prison Service, NHS authorities, Transport Scotland and Scottish Government bodies. The requirement covers supply-only, distribution, and combined supply and distribution of frozen bakery goods, meat and meat substitutes, poultry, seafood, savoury products, fruit and vegetables, potatoes, pizza, ice cream and desserts. Work is delivered to locations throughout Scotland within the geographical boundaries of participating councils and associate members. This is a goods procurement for food and related products, including frozen fish, vegetables, potatoes, bakery products and desserts. Scotland Excel manages the framework, while individual member authorities place call-off requirements.

The procurement is complete and was run as an open procedure for a framework agreement, with electronic submission and possible electronic auctions at call-off stage. Contracts were signed on 23 June 2026. Lot 1, supply only, was awarded to The UK Foodhall Ltd, Downies of Whitehills, McCain Foods, Eat Balanced, Green Gourmet, Marlow Foods and Hen House, with a contract value of £51,000,000 and a 1,440-day period. Lot 2, distribution, was awarded to William Yule & Son and Sysco GB, with a value of £85,000,000 and a 1,440-day period. Lot 3, combined supply and distribution, was awarded to William Yule & Son, BFS Group trading as Bidfood, Sysco GB and Bestway Wholesale, with a value of £110,500,000 and a 1,440-day period. Evaluation was 75% price and 25% technical quality.

This award shows established public-sector demand for frozen food supply and logistics across Scotland, with participation by both smaller businesses and a large national wholesaler. A credible future competitor would need reliable sourcing across the listed product ranges, robust cold-chain storage and transport, and the capacity to deliver consistently to multiple public bodies and locations. Relevant experience of comparable supply and services contracts is expected, alongside documented quality assurance, health and safety and environmental management procedures. Suppliers must demonstrate financial viability and sustainability, and be able to meet substantial employers’, public and products liability, and motor insurance requirements. Businesses using subcontractors need effective controls over subcontracted vehicles and insurance. The requirement suits food manufacturers, wholesalers, specialist frozen-food suppliers and distributors, including firms able to combine supply with nationwide or multi-site Scottish delivery.

How relevant is this notice?

Notice Information

Notice Title

Supply Only and Supply and Distribution of Frozen Foods

Notice Description

This Contract Award Notice is in relation to the renewal framework for The Supply Only and Supply and Distribution of Frozen Foods. It is anticipated that the scope of materials covered under the framework will include, but not be limited to frozen bakery products, meat products & meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Full details are contained in the tender documentation available in the relevant PCS-T project for this procurement exercise.

Lot Information

Supply Only of Frozen Foods

The scope of materials covered under The Supply Only and Supply and Distribution of Frozen Foods framework will include, but not limited to frozen bakery products, meat, meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Supply & Distribution of Frozen Foods

The scope of materials covered under the framework will include, but not limited to frozen bakery products, meat, meat substitute products, poultry, seafood, savoury products, fruit & vegetables, potato products, pizza, ice cream & desserts. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Distribution of Frozen Foods

This Contract Award Notice is in relation to a renewal framework for Frozen Foods. This lot is for distribution of products awarded on Lot 1 Supply Only. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0557fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078697-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15220000 - Frozen fish, fish fillets and other fish meat

15221000 - Frozen fish

15229000 - Frozen fish products

15251000 - Frozen crustaceans

15311000 - Frozen potatoes

15311200 - Diced, sliced and other frozen potatoes

15331100 - Fresh or frozen vegetables

15331170 - Frozen vegetables

15555000 - Ice cream and similar products

15612500 - Bakery products

15811000 - Bread products

15896000 - Deep-frozen products

Notice Value(s)

Tender Value
£170,000,000 £100M-£1B
Lots Value
£170,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£246,500,000 £100M-£1B

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
16 Jan 2026Expired
Future Notice Date
1 Sep 2025Expired
Award Date
23 Jun 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scotland Excel
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAISLEY
Postcode
PA1 1AR
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM Scotland
Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
11
Supplier Names

BFS Group Ltd T/A Bidfood

Bestway Wholesale Limited

Downies of Whitehills

Eat Balanced Limited

Green Gourmet Ltd

Hen House (Wholesale Limited)

Marlow Foods limited

McCain Foods (GB ) Ltd

Sysco GB Limited (t/a Brakes)

The UK Foodhall Ltd

William Yule & Son Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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