Notice Information
Notice Title
CW Pharmacy Quality Assurance (QA) Services
Notice Description
The provision of Quality Assurance Services for Pharmacy sites at West London and Chelsea.
Lot Information
Quality Management Systems
- Document approval and GMP Audit - One internal audit per year and support with the preparation of the external audit and be available on the day of the audit - Support with relevant action plans from external audit - Quality Management Review including specialist advise and clarifications - Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls - Review errors and provide advice - Review of microbiological data reported including microbiological excursions. - Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions. - Specialist advice and support - Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy
Options: Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI's and provides a satisfactory service.
Renewal: 1 x 12 months
Environmental MonitoringFor environmental monitoring , work required will cover the following, although this is not an exhaustive list: - Provision of micro plates, Broth and all required media - Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results - Bacterial identification to species level - Validation samples - Quarterly visit to complete MEM monitoring - Annual Broth GPT (Growth Promotion Testing) of broth used for operative or process validations - Quarterly contract review meetings - Staff training - Client audit of Local QC - Fridge mapping when required - Transporting samples - Air sampling - Particle counts
Options: Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI's and provides a satisfactory service.
Renewal: 1 x 12 months
Combined Quality Management Systems and Environmental MonitoringThis lot is for suppliers that can offer the services covered within Lots 1 and 2. QMS - Document approval and GMP Audit - One internal audit per year and support with the preparation of the external audit and be available on the day of the audit - Support with relevant action plans from external audit - Quality Management Review including specialist advise and clarifications - Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls - Review errors and provide advice - Review of microbiological data reported including microbiological excursions. - Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions. - Specialist advice and support - Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy. For environmental monitoring, work required will cover the following, although this is not an exhaustive list: - Provision of micro plates, Broth and all required media - Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results - Bacterial identification to species level - Validation samples - Quarterly visit to complete MEM monitoring - Annual Broth GPT (Growth Promotion Testing) of broth used for operative or process validations - Quarterly contract review meetings - Staff training - Client audit of Local QC - Fridge mapping when required - Transporting samples - Air sampling - Particle counts
Options: Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI's and provides a satisfactory service.
Renewal: 1 x 12 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05588f
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/068445-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72212180 - Medical software development services
72225000 - System quality assurance assessment and review services
85149000 - Pharmacy services
Notice Value(s)
- Tender Value
- £300,000 £100K-£500K
- Lots Value
- £300,000 £100K-£500K
- Awards Value
- £342,447 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Jul 20262 weeks ago
- Submission Deadline
- 23 Feb 2026Expired
- Future Notice Date
- 15 Sep 2025Expired
- Award Date
- 19 Jul 20262 weeks ago
- Contract Period
- 30 Jul 2026 - 30 Jul 2028 2-3 years
- Recurrence
- 2028-08-31
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active, Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- SW10 0XD
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- TLI London
-
- Local Authority
- Westminster
- Electoral Ward
- Marylebone
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/068445-2026
20th July 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/011398-2026
9th February 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/050559-2025
21st August 2025 - Planned procurement notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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},
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"endDate": "2028-07-30T23:59:59+01:00",
"maxExtentDate": "2029-07-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "12 months optional extension to be agreed in writing by both parties."
},
"relatedLots": [
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],
"documents": [
{
"id": "068445-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
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"url": "https://www.find-tender.service.gov.uk/Notice/068445-2026",
"datePublished": "2026-07-20T17:20:39+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-07-20T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-07-31T23:59:59+01:00",
"status": "scheduled"
}
]
}
]
}