Notice Information
Notice Title
Santa's House 2025-2028
Notice Description
Dartford Borough Council's Santa's House event offers local families an affordable fun-filled festive experience. The event has grown from a single day to 6 days held over 3 weekends late November and into December. The event location is The Mansion House, Acacia, Dartford DA11DJ, a listed building owned and maintained by Dartford Borough Council.
Lot Information
Lot 1
Renewal: Extension available of 12 months plus 12 months based on performance of original contract
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0559cb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/054650-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
Notice Value(s)
- Tender Value
- £58,000 Under £100K
- Lots Value
- £58,000 Under £100K
- Awards Value
- £58,000 Under £100K
- Contracts Value
- £58,000 Under £100K
Notice Dates
- Publication Date
- 8 Sep 20253 months ago
- Submission Deadline
- 4 Aug 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 21 Aug 20253 months ago
- Contract Period
- 8 Sep 2025 - 31 Aug 2026 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DARTFORD BOROUGH COUNCIL
- Contact Name
- Dartford Borough Council Procurement Team
- Contact Email
- procurement@dartford.gov.uk
- Contact Phone
- 01322 343434
Buyer Location
- Locality
- DARTFORD
- Postcode
- DA1 1DR
- Post Town
- Dartford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ43 Kent Thames Gateway
- Delivery Location
- TLJ4 Kent
-
- Local Authority
- Dartford
- Electoral Ward
- Town
- Westminster Constituency
- Dartford
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/054650-2025
8th September 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/051123-2025
26th August 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/037712-2025
7th July 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0559cb-2025-09-08T13:46:26+01:00",
"date": "2025-09-08T13:46:26+01:00",
"ocid": "ocds-h6vhtk-0559cb",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PZJD-3364-WHJT",
"name": "Dartford Borough Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PZJD-3364-WHJT"
},
"address": {
"streetAddress": "Civic Centre, Home Gardens",
"locality": "Dartford",
"postalCode": "DA1 1DR",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ43"
},
"contactPoint": {
"name": "Dartford Borough Council Procurement Team",
"email": "procurement@dartford.gov.uk",
"telephone": "01322 343434"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.dartford.gov.uk",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-10613856",
"name": "POP UP ADVENTURES LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "10613856"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PDPY-1828-HHPY"
}
],
"address": {
"streetAddress": "South Street Farm Wrotham Road",
"locality": "Gravesend",
"postalCode": "DA13 0QJ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ43"
},
"contactPoint": {
"email": "David@thisiscavalry.com"
},
"roles": [
"supplier"
],
"details": {
"url": "http://www.thisiscavalry.com",
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PZJD-3364-WHJT",
"name": "Dartford Borough Council"
},
"tender": {
"id": "DN781283",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Santa's House 2025-2028",
"description": "Dartford Borough Council's Santa's House event offers local families an affordable fun-filled festive experience. The event has grown from a single day to 6 days held over 3 weekends late November and into December. The event location is The Mansion House, Acacia, Dartford DA11DJ, a listed building owned and maintained by Dartford Borough Council.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 69600,
"amount": 58000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "services",
"aboveThreshold": false,
"submissionMethodDetails": "Tender submissions must be uploaded to the Kent Business Portal, http://www.kentbusinessportal.org.uk/ by the submission deadline of 12 mid-day on Monday 4th August 2025",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-08-04T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-07-24T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 69600,
"amount": 58000,
"currency": "GBP"
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-08-18T00:00:00+01:00",
"endDate": "2026-08-31T23:59:59+01:00",
"maxExtentDate": "2028-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Extension available of 12 months plus 12 months based on performance of original contract"
},
"awardCriteria": {
"description": "Following compliance checks and evaluation of the Procurement specific questions, each Bid will be evaluated and scored against the evaluation criteria and weightings using a price/ quality split of 40% price and 60% quality"
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"url": "https://procontract.due-north.com/Advert?advertId=a030e5d9-1c5b-f011-813a-005056b64545&p=8691483f-2f3d-e711-80e1-005056b64545"
},
{
"id": "037712-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/037712-2025",
"datePublished": "2025-07-07T11:58:29+01:00",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "Santa's House 2025-2028",
"status": "active",
"date": "2025-08-22T00:00:00+01:00",
"value": {
"amountGross": 69600,
"amount": 58000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-COH-10613856",
"name": "POP UP ADVENTURES LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
}
],
"deliveryAddresses": [
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ4",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2025-09-01T00:00:00+01:00",
"endDate": "2026-08-31T23:59:59+01:00",
"maxExtentDate": "2028-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Use of extensions dependent on success of event each year"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "051123-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/051123-2025",
"datePublished": "2025-08-26T09:26:04+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-08-29T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "Santa's House 2025-2028",
"status": "active",
"period": {
"startDate": "2025-09-09T00:00:00+01:00",
"endDate": "2026-08-31T23:59:59+01:00",
"maxExtentDate": "2028-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Based on success of original year"
},
"value": {
"amountGross": 69600,
"amount": 58000,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2025-09-04T00:00:00+01:00",
"documents": [
{
"id": "054650-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/054650-2025",
"datePublished": "2025-09-08T13:46:26+01:00",
"format": "text/html"
}
]
}
]
}