Award

Details Notice-CPG/12667/2025 - SSJ Building MS (BMS)- heating and cooling for the British Embassy in Washington

FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 3 releases in its history.

Award

09 Jul 2025 at 15:41

UK7 - Contract Details Notice
Award

09 Jul 2025 at 15:35

UK6 - Contract Award Notice
Award

09 Jul 2025 at 14:54

UK5 - Transparency Notice
Summary of the contracting process

The procurement process concerning the Building Management System (BMS) for the British Embassy in Washington was initiated by the Foreign, Commonwealth and Development Office, based in London, UK. Named "CPG/12667/2025 - SSJ Building MS (BMS) - heating and cooling," this contract falls under the services category, specifically focusing on repair and maintenance services. The procurement was conducted through a 'direct award' due to technical reasons, with Schneider Electric Federal being the only qualified supplier. The procurement stage is marked as complete, and the contract period spans from 9th July 2025 to 8th June 2027. The procurement process was justified under legal basis UKPGA 2023/54, with crucial dates including the contract signing on 8th July 2025 and award publication on 9th July 2025. The location of service delivery is the United States, and the contract is valued at £262,190.73.

This tender represents a significant opportunity for businesses specialising in HVAC systems and energy management, particularly those with expertise in building management systems. Schneider Electric’s role as the supplier highlights a competitive advantage for businesses that can offer specialised technical skills and maintenance capabilities for complex systems such as the BMS. An opportunity for growth exists for Small and Medium-sized Enterprises (SMEs) that can demonstrate unique competencies or innovation in maintaining and upgrading energy management systems, particularly in international settings like embassies. However, competitors would have needed the initial proprietary knowledge and existing warranty provisions met by Schneider Electric to successfully bid for such a highly specific contract.

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Notice Information

Notice Title

Details Notice-CPG/12667/2025 - SSJ Building MS (BMS)- heating and cooling for the British Embassy in Washington

Notice Description

It has been established that the Building Management System (BMS) that has been partially upgraded during the Refurbishment Project at the BEW that commenced in 2019, is not being currently maintained. Due to it being an integral system controlling the HVAC system and associated M&E assets within the BEW compound, it is imperative that a service contract is put in place immediately.

Procurement Information

Schneider Electric are the only entity who have the capability and competency to service and maintain the system (legacy and new) installed at the British Embassy Washington (BEW) premises. Subsequently, following the partial upgrade of the system, any 3rd party intervention could jeopardise warranties, whilst there are still some current issues with the system to be addressed/rectified, where the appointment of SE will assist in the process. In addition, the system must be maintained by Schneider to guarantee warranty.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055c43
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038737-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£262,190 £100K-£500K
Contracts Value
£262,190 £100K-£500K

Notice Dates

Publication Date
9 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jul 20257 months ago
Contract Period
8 Jul 2025 - 8 Jun 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Not specified
Contact Email
commercial.smi@fcdo.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

SCHNEIDER ELECTRIC FEDERAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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