Award

The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

MAIDSTONE BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

15 Jul 2025 at 11:36

TenderUpdate

10 Jul 2025 at 14:09

Tender

10 Jul 2025 at 14:00

Summary of the contracting process

Maidstone Borough Council has awarded a contract concerning the facilitation and recruitment services for a Citizens' Assembly on Violence Against Women and Girls within the borough. The assembly aims to address the issues surrounding VAWG (Violence Against Women and Girls) and implement various strategies to improve safety and community cohesion. The open competition procurement process, classified under the services category, was executed below the threshold with the procurement status marked as complete. The Involve Foundation has been designated as the supplier. The contract involves different lots and is set within the United Kingdom, specifically the UKJ46 region for delivery, with key dates starting from the 31st of July 2025 until the 30th of November 2025.

This procurement offers growth opportunities for businesses specialising in facilitating public consultations and community engagement, particularly those with expertise in recruitment processes and administrative management. Suitable entities for such an opportunity would include service-oriented organisations, especially those with a strengths in understanding local governance and community dynamics. The open nature of the bidding process presents an accessible avenue for small to medium enterprises, demonstrated by the choice of an SME, The Involve Foundation, as a supplier. Such projects also offer potential for organisations with a focus on public safety and women’s rights advocacy to contribute impactful services to the regional community improvement efforts.

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Notice Title

The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

Notice Description

*Due to errors with Kent Business Portal, this notice's dates are inaccurate* Maidstone Borough Council is commissioning a Citizens' Assembly to explore and address the issue of Violence Against Women and Girls (VAWG) in the borough. Following a Full Council motion on 4th December 2024, and a subsequent Housing and Community Cohesion Policy Advisory Committee meeting, it was agreed that the Council would implement a range of tools to reduce VAWG, including: * Developing a broader VAWG Strategy * Promoting a Women's Night-Time Safety Charter * Leveraging licensing tools * Making women's safety central to town planning * Achieving White Ribbon accreditation.

Lot Information

Recruitment Services for Citizens' Assembly on Violence Against Women and Girls

The selected organisation will be responsible for the following: * Design and Implementation of Sortition Process o Develop a robust and transparent sortition methodology to ensure a representative sample of Maidstone residents, reflecting the borough's demographic make-up. o Develop and manage a database of eligible residents, utilising appropriate data sources. o Conduct the random selection process, ensuring impartiality and transparency. o Develop and implement a system for inviting randomly selected residents to participate. * Recruitment and Engagement o Develop and implement a multi-channel communication strategy to inform and engage potential participants. o Manage all communication with randomly selected participants, including initial invitations, follow-up calls, and provision of information about the Citizens' Assembly. o Provide clear and accessible information about the sortition process, the Citizens' Assembly and participant expectations. o Address participant queries and concerns in a timely and professional manner. o Achieve a target number of 45 residents. o Provide clear reporting on the demographics of recruited participants. * Logistics and Administration o Manage all administrative aspects of the recruitment process, including data management, communication and reporting. o Ensure compliance with all relevant data protection regulations (GDPR). o Provide regular progress reports to Maidstone Borough Council.

Facilitation of a Citizens' Assembly on Violence Against Women and Girls

Maidstone Borough Council envisions the Citizens' Assembly comprising of an estimated 35- 40 people, broadly representative of the population, meeting for approximately 4 days of learning and deliberation over the summer period of 2025. The facilitator should provide a comprehensive range of services that allows them to execute all facets of the Citizens' Assembly. They should operate at arm's length and work at all times to ensure the impartiality, credibility, and professionalism of the process. The facilitator will work with the commissioning authority to deliver a high quality Citizens' Assembly.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055d0f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039935-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services


CPV Codes

79600000 - Recruitment services

98300000 - Miscellaneous services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£135,864 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20257 months ago
Submission Deadline
10 Jul 2025Expired
Future Notice Date
Not specified
Award Date
8 Jul 20257 months ago
Contract Period
30 Jul 2025 - 30 Nov 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
MAIDSTONE BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@tunbridgewells.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MAIDSTONE
Postcode
ME15 6JQ
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ46 West Kent

Local Authority
Maidstone
Electoral Ward
High Street
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

THE INVOLVE FOUNDATION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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