Award

Off Site Catering

THE POLICE & CRIME COMMISSIONER FOR SUSSEX

This public procurement record has 5 releases in its history.

AwardUpdate

12 Feb 2026 at 15:20

Award

12 Feb 2026 at 14:35

Tender

29 Sep 2025 at 13:58

Planning

14 Jul 2025 at 11:08

Planning

14 Jul 2025 at 11:00

Summary of the contracting process

The recent procurement process titled "Off Site Catering," facilitated by The Police & Crime Commissioner for Sussex, focuses on providing catering services for Sussex and Surrey Police. The contract, awarded through a competitive flexible procedure, involves two lots: Operational Planned Events and Kingstanding Training. These services are categorised under catering services and are set to commence on 1 April 2026, continuing through to 31 March 2030, with a potential renewal extending to 31 March 2031. The procurement stage has transitioned from planning through tendering, culminating in the award on 12 February 2026, with the total estimated value increased to £990,000 and a standstill period set to conclude on 23 February 2026. Located primarily in the West Midlands region, this procurement represents the interests and coordination of Sussex and Surrey Police, with ESS Government Services identified as the supplier.

This tender offers substantial opportunities for businesses specialising in catering services, particularly those capable of managing large-scale operations and demonstrating excellence in service quality. The flexible procurement method, coupled with an open procedure, welcomes applications from diverse suppliers, including SMEs, thus enabling them to compete fairly in an environment designed to encourage innovation. Catering companies that can address comprehensive requirements spanning operational events and training, and those possessing relevant skills in nutrition and service delivery, are ideally suited for this contract. The contract’s arrangement presents a lucrative prospect for business growth by securing a long-term partnership with public authorities in the West Midlands region and beyond.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Off Site Catering

Notice Description

The Authority is tendering for the 'off site' catering provision for Sussex and Surrey Police. This tender is split into 2 lots: Lot 1- Operational Planned Events, Lot 2- Kingstanding Training.

Lot Information

Operational Planned Events

The provision of catering for Officers and staff working Operational Planned Events.

Renewal: 12 month

Kingstanding Training

The provision of catering for Officers and staff attending training and Kingstanding facility.

Renewal: 12 month

Planning Information

Request for information- Please email your responses to the questions below to Micha.Harrington@sussex.police.uk. There will be two lots: Lot 1- Operational planned events (provision of catering to those involved in the operational planning and delivery of events) Lot 2- Kingstanding Training (provision of catering to those attending training at Kingstanding) Q1. Are you interested in providing this service? If yes, which lot? Q2. Have you delivered similar services(s) to meet similar requirements? Q3. What are the main challenges you identify with any of these catering provisions and needs? Q4. How would you best meet the key project goal of increasing nutritional value for longer catering needs? Q5. Would you be interested/able to additionally cater to ad hoc needs across Surrey and Sussex estate? These would be buffet/sandwich provisions for any number of people. If yes, what notice period would you require, and what are the challenge you would see with this? Please note that this may happen at the same time as another of the catering needs. Q6. What are the relevant Skills and Qualifications you have for this type of requirement? Q7. What type of additional provisions would you recommend having to fulfil either of these lots (please state the lot) Q8. What would be the key performance indicators which this type of service should be measured against? Q9. Do you have any other general observations or suggestions about this requirement?

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055e61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013031-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services


CPV Codes

39222000 - Catering supplies

55520000 - Catering services

Notice Value(s)

Tender Value
£825,000 £500K-£1M
Lots Value
£825,000 £500K-£1M
Awards Value
£990,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
24 Sep 2025Expired
Award Date
11 Feb 20261 weeks ago
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
2030-09-29

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE POLICE & CRIME COMMISSIONER FOR SUSSEX
Additional Buyers

THE POLICE AND CRIME COMISSIONER FOR SURREY

Contact Name
paige ward
Contact Email
jointprocurementservice@surrey.police.uk
Contact Phone
Not specified

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Post Town
Brighton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)

Local Authority
Guildford
Electoral Ward
Stoke
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

ESS GOVERNMENT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055e61-2026-02-12T15:20:44Z",
    "date": "2026-02-12T15:20:44Z",
    "ocid": "ocds-h6vhtk-055e61",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPLN-2959-YWYQ",
            "name": "The Police & Crime Commissioner for Sussex",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPLN-2959-YWYQ"
            },
            "address": {
                "streetAddress": "Sackville House, Brooks Close",
                "locality": "Lewes",
                "postalCode": "BN7 2FZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ22"
            },
            "contactPoint": {
                "email": "JointProcurementService@Surrey.Police.UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02114954",
            "name": "ESS Government Services",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02114954"
            },
            "address": {
                "streetAddress": "Parklands Court, 24 Parklands, Birmingham Great Park, Rubery",
                "locality": "Birmingham",
                "postalCode": "B45 9PZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "jack.arlott-hay@compass-group.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PTBH-8315-RNZP",
            "name": "The Police and Crime Comissioner for Surrey",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTBH-8315-RNZP"
            },
            "address": {
                "streetAddress": "PO Box 412",
                "locality": "Guildford",
                "postalCode": "GU3 1YJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "name": "paige ward",
                "email": "JointProcurementService@Surrey.Police.UK"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Named party"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PPLN-2959-YWYQ",
        "name": "The Police & Crime Commissioner for Sussex"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Request for information- Please email your responses to the questions below to Micha.Harrington@sussex.police.uk. There will be two lots: Lot 1- Operational planned events (provision of catering to those involved in the operational planning and delivery of events) Lot 2- Kingstanding Training (provision of catering to those attending training at Kingstanding) Q1. Are you interested in providing this service? If yes, which lot? Q2. Have you delivered similar services(s) to meet similar requirements? Q3. What are the main challenges you identify with any of these catering provisions and needs? Q4. How would you best meet the key project goal of increasing nutritional value for longer catering needs? Q5. Would you be interested/able to additionally cater to ad hoc needs across Surrey and Sussex estate? These would be buffet/sandwich provisions for any number of people. If yes, what notice period would you require, and what are the challenge you would see with this? Please note that this may happen at the same time as another of the catering needs. Q6. What are the relevant Skills and Qualifications you have for this type of requirement? Q7. What type of additional provisions would you recommend having to fulfil either of these lots (please state the lot) Q8. What would be the key performance indicators which this type of service should be measured against? Q9. Do you have any other general observations or suggestions about this requirement?",
                "dueDate": "2025-07-29T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "039560-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039560-2025",
                "datePublished": "2025-07-14T12:00:48+01:00",
                "format": "text/html"
            },
            {
                "id": "039572-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039572-2025",
                "datePublished": "2025-07-14T12:08:19+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "JPS1746",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Off Site Catering",
        "description": "The Authority is tendering for the 'off site' catering provision for Sussex and Surrey Police. This tender is split into 2 lots: Lot 1- Operational Planned Events, Lot 2- Kingstanding Training.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+00:00"
                },
                "status": "complete",
                "title": "Operational Planned Events",
                "description": "The provision of catering for Officers and staff working Operational Planned Events.",
                "value": {
                    "amountGross": 330000,
                    "amount": 275000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Suppliers will be shortlisted at each stage of the process. Award will be made to the highest scoring bidder following Stage 3 of the process. More details can be found in the tender documents.",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Suppliers will be shortlisted at each stage of the process. Award will be made to the highest scoring bidder following Stage 3 of the process. More details can be found in the tender documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month"
                }
            },
            {
                "id": "2",
                "title": "Kingstanding Training",
                "description": "The provision of catering for Officers and staff attending training and Kingstanding facility.",
                "status": "complete",
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+00:00"
                },
                "value": {
                    "amountGross": 660000,
                    "amount": 550000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Suppliers will be shortlisted at each stage of the process. Award will be made to the highest scoring bidder following Stage 3 of the process. More details can be found in the tender documents.",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Suppliers will be shortlisted at each stage of the process. Award will be made to the highest scoring bidder following Stage 3 of the process. More details can be found in the tender documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 month"
                }
            }
        ],
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "electronicSubmissionPolicy": "allowed"
        },
        "expressionOfInterestDeadline": "2025-10-08T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-02-09T23:59:59+00:00"
        },
        "communication": {
            "futureNoticeDate": "2025-09-24T23:59:59+01:00"
        },
        "value": {
            "amountGross": 990000,
            "amount": 825000,
            "currency": "GBP"
        },
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "Light touch contract",
            "features": "A 3 stage process is being used: Stage 1- Participation Stage, Stage 2- Tender Stage, Stage 3- Quality Taste Testing. Suppliers will be shortlisted at each stage."
        },
        "submissionMethodDetails": "All submissions must be made through InTend Sell2 site: https://sell2.in-tend.co.uk/blpd/home",
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Additional documents for Stage 2 and 3 of the process will be uploaded to the InTend Sell 2 site to all shortlisted suppliers."
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "060555-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/060555-2025",
                "datePublished": "2025-09-29T14:58:27+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-09-29T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "30 days on receipt of invoice with valid PO number."
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "bids",
                "value": 4,
                "relatedLot": "2"
            },
            {
                "id": "3",
                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "5",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "6",
                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "2"
            },
            {
                "id": "7",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "2"
            },
            {
                "id": "8",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "2"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Off-Site Catering",
            "status": "pending",
            "date": "2026-02-11T00:00:00+00:00",
            "value": {
                "amountGross": 990000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02114954",
                    "name": "ESS Government Services"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "55520000",
                            "description": "Catering services"
                        }
                    ],
                    "relatedLot": "1"
                },
                {
                    "id": "2",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "55520000",
                            "description": "Catering services"
                        }
                    ],
                    "relatedLot": "2"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-23T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2030-03-31T23:59:59+01:00",
                "maxExtentDate": "2031-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "1x12 month"
            },
            "relatedLots": [
                "1",
                "2"
            ],
            "documents": [
                {
                    "id": "012973-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/012973-2026",
                    "datePublished": "2026-02-12T14:35:28Z",
                    "format": "text/html"
                },
                {
                    "id": "013031-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/013031-2026",
                    "datePublished": "2026-02-12T15:20:44Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-02-12T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-02-26T23:59:59+00:00",
                    "status": "scheduled"
                }
            ],
            "amendments": [
                {
                    "id": "013031-2026",
                    "description": "Notice covers the contracts for both Surrey and Sussex police, and thus the value overall has been increased to PS990,000.00"
                }
            ]
        }
    ]
}