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The Circle Trust - Cleaning Tender

The Circle Trust

This public procurement record has 4 releases in its history.

Award

12 Mar 2026 at 15:23

UK7 - Contract Details Notice
Award

02 Feb 2026 at 16:05

UK6 - Contract Award Notice
TenderUpdate

17 Jul 2025 at 12:06

UK4 - Tender Notice
Tender

16 Jul 2025 at 16:05

UK4 - Tender Notice
Summary of the contracting process

The Circle Trust, an educational charity located in Berkshire, United Kingdom, issued a cleaning tender for its community of schools. This tender covers 11 primary and secondary schools and offers a contract period from 1 April 2026 to 31 March 2029, with an optional extension until March 2031. The Trust seeks innovative cleaning service providers who can enhance both regular term time cleaning and deep cleaning efforts. The procurement process followed a competitive flexible procedure, with awards based on quality and price. Notably, the procurement stage has reached completion, and YBC Cleaning Services Limited has been awarded the contract as the supplier.

This tender presents significant growth opportunities for cleaning service providers, especially those capable of delivering high-quality services and innovative solutions. Companies with expertise in school cleaning services and those familiar with managing substantial contracts are well-suited to compete. The Trust prioritises value over costs, welcoming creative proposals to enhance service efficiency and student support facilities—offering scope for potential business expansion within the educational sector. Collaborating with The Circle Trust can position businesses favourably in the market while contributing to public educational goals.

How relevant is this notice?

Notice Information

Notice Title

The Circle Trust - Cleaning Tender

Notice Description

The Circle Trust is an educational charity, that exists to do one thing, to promote education for the public benefit. We are a community of schools that have shared values and an essential common ethos and vision for education and learning. Our shared goal is to provide the best educational outcomes for our children and young people, from nursery to sixth form. At the centre of our work together is improving the educational outcomes for our pupils. We deliberately use the term "educational outcomes" to highlight that we value education in the widest sense whilst balancing our ambition to seek the highest academic performance. We seek a cleaning contractor who will work in partnership with us and who will mirror our highest standards. More information with regards to Circle Trust can be obtained here: https://thecircletrust.co.uk/ Tender information: Our Schools: 1. Badgemore Primary School 2. Emmbrook Infant School 3. Emmbrook Junior School 4. Nine Mile Ride Primary School 5. Shinfield Infant and Nursery School 6. St Crispin's Secondary School 7. The Emmbrook School (Secondary) 8. Wescott Infant School 9. Westende Junior School 10. The Hawthorns Primary School 11. Owlsmoor Primary School All 11 schools listed above (2 secondary and 9 primary schools) - are participating in this tender. Please note this is a growing Trust where additional schools may join during this tender process. Please note that any other schools not listed above that may join the Trust during the tenure of this new cleaning contract may, at the Trust's discretion, be added to this contract The successful tenderer will be required to provide excellent cleaning services to the schools. The contract term being tendered for 3 years, from 01/04/2026 - 31/03/2029. There is an option for a further extension period for up to two additional years to 31/03/2031. Please note Owlsmoor Primary School will commence 01/11/2026. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The Trust is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the Trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Lot Information

Lot 1

Renewal: The contract may be extended from 31/03/2029 for up to a maximum of 2 years to 31/03/2031

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056097
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022449-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£3,367,175 £1M-£10M
Lots Value
£3,367,175 £1M-£10M
Awards Value
£3,844,800 £1M-£10M
Contracts Value
£3,844,800 £1M-£10M

Notice Dates

Publication Date
12 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Feb 20267 months ago
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Circle Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BERKSHIRE
Postcode
RG40 1SS
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ11 Berkshire
Local Authority
Wokingham
Electoral Ward
Wescott
Westminster Constituency
Wokingham

Supplier Information

Number of Suppliers
1
Supplier Name

YBC Cleaning Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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