Tender

Little Heath School ~ Cleaning Tender

LITTLE HEATH SCHOOL

This public procurement record has 1 release in its history.

Tender

18 Jul 2025 at 11:06

UK4 - Tender Notice
Summary of the contracting process

Little Heath School, a public authority sub-central government organisation in Tilehurst, Berkshire, is currently in the tender stage for a cleaning contract. This process, identified under the Competitive Flexible Procedure, seeks to secure cleaning services for a three-year fixed price period starting on 1 April 2026, with the possibility of a two-year extension. Interested parties must submit their proposals by 31 October 2025. The cleaning services required include both routine tasks and periodic deep cleans, with a focus on enhancing efficiency while aligning with the school's values and environmental considerations. The procurement category is services within the school cleaning industry, and the contract holds a total value of approximately £1,119,075.00 GBP.

This tender presents a substantial opportunity for businesses specialising in cleaning services, especially those with experience in educational environments. With a focus on both the cost and quality of services, businesses demonstrating innovative cleaning solutions and a commitment to environmental sustainability will be particularly well-suited. Small and medium enterprises (SMEs) are encouraged to compete, providing them with a platform to expand their business and contribute to an esteemed educational institution. Through this contract, companies can showcase their abilities in maintaining a clean, safe, and conducive learning environment, which is crucial for the school's community of over 1,671 students and 176 staff members.

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Notice Information

Notice Title

Little Heath School ~ Cleaning Tender

Notice Description

Little Heath School is a voluntary aided co-educational Secondary School in Tilehurst, West Berkshire. The School was founded in 1963 and serves communities in West Berkshire and Reading unitary authorities. The School occupies a large site and has a range of buildings of different ages. The main school building was completed in 2021 and further phased development is envisaged. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1671 students on roll and 176 teaching and support staff, The contract being tendered is for three years in duration from 1 April 2026 to 31 March 2029 and will operate as a Fixed Price Contract, with the successful Contractor offering the School a fixed cost per annum for the provision of cleaning services. There is the potential for a further two year extension of the contract. The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all cleaning services within the School, which currently includes routine cleaning (daily, weekly, monthly) of the school; and periodic cleaning to include a deep clean during the school summer holidays. Additional cleaning will be required in the holidays as some staff do year-round work and various activities take place on the school site during holiday periods such as exam revision sessions. The areas to be cleaned include, but are not limited to washrooms, changing rooms (x4) classrooms (including art and science), circulation areas, dining hall, main hall, sports hall, activity studio drama studio(x2) staff work rooms, medical room food technology rooms (x2) textiles room, technology work rooms (x2) The core term time cleaning shift will be required Monday to Friday 16:00 - 20:00. In addition to cleaning duties it will be a requirement of the Cleaning Supervisor to lock and secure any building still being cleaned after 18:00 on any weekday evening as well as locking the school gate if the cleaning team are the last personnel to leave the site. Suitable keyholder insurance will therefore need to be in place. If there should be a school event or an external letting taking place the School's site team will be responsible for the locking and securing of any buildings concerned, as well as the main school gate. A day time janitor is also required to work year-round Monday to Friday 8:30-16:00 excluding bank holidays and the period between Christmas and New Year. In School holidays they would be responsible for cleaning of any areas that have been in use. Any surplus time available in holiday periods should be spent on periodic cleaning tasks. The School would also like the Cleaning Contractor to provide a quotation for an annual window cleaning service for the site as a potential extra chargeable service. The total floor space for the school has been calculated at 13,380 m2 Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The value of the current contract (2025/26) is: - PS223,315.00 Little Heath School expects the successful contractor to enable the continued development of cleaning services. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school. The School seeks to reduce its impact on the environment, including improving rates of recycling and the successful bidder should demonstrate how they will do this. As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. Please be advised that this contract will be let on a 3 year fixed price basis with the opportunity to extend for two further years. For more information about this opportunity, please visit the Delta eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Berkshire:-School-cleaning-services./5764B9U5D9 To respond to this opportunity, please click here: https://litmustms.co.uk/respond/5764B9U5D9

Lot Information

Lot 1

Renewal: The contract being tendered is for three years in duration from 1 April 2026 to 31 March 2029 and will operate as a Fixed Price Contract, with the successful Contractor offering the School a fixed cost per annum for the provision of cleaning services. There is the potential for a further two year extension of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05620d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041259-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,119,075 £1M-£10M
Lots Value
£1,119,075 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jul 20257 months ago
Submission Deadline
31 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LITTLE HEATH SCHOOL
Contact Name
Not specified
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
BERKSHIRE
Postcode
RG31 5TY
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
TLJ11 Berkshire
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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