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Site Shunters and Trailer Maintenance

Essex County Council

This public procurement record has 5 releases in its history.

Award

10 Dec 2025 at 17:17

UK7 - Contract Details Notice
Award

15 Oct 2025 at 17:19

UK6 - Contract Award Notice
Tender

14 Aug 2025 at 16:25

UK4 - Tender Notice
PlanningUpdate

01 Aug 2025 at 16:27

UK2 - Preliminary Market Engagement Notice
Planning

24 Jul 2025 at 17:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process led by Essex County Council, a sub-central government authority based in Chelmsford, focuses on the "Site Shunters and Trailer Maintenance" contract. This procurement is classified under the repair and maintenance services category, involving regular upkeep and occasional repairs for 5 'hooklift' Shunter Vehicles and 4 Tri-Axle Trailers located across seven sites in Essex, United Kingdom. The process follows an open procedure and has reached the award stage, with the contract signed on 24th November 2025. The agreement will be active from 19th December 2025 until 19th December 2030, with potential extensions lasting until 19th December 2032. The contract's total value is £420,000, excluding VAT.

This tender offers significant opportunities for businesses in the service sector, especially those specialising in vehicle maintenance and repair. Essex Commercial Vehicles Ltd, being a small to medium-sized enterprise, was awarded the contract, highlighting opportunities for SMEs to engage in public sector contracts. Businesses with expertise in maintaining heavy-duty vehicles and adherence to standards in compliance, documentation, and authorisation would find this tender suitable for growth and expansion within the public procurement market. The open procurement process suggests a competitive landscape, providing ample participation space for qualified service providers.

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Notice Information

Notice Title

Site Shunters and Trailer Maintenance

Notice Description

The authority have 5 'hooklift' Shunter Vehicles and 4 Tri-Axle Trailers trailers based at various sites across 7 locations within Essex. These vehicles require regular maintenance and repair. The authority has an ongoing requirement for a contractor to provide regular maintenance and ad hoc remedial works for these vehicles. The contracting authority is Essex County Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Lot Information

Lot 1

Renewal: The extension option could be used if the service is still required in it's current form and the supplier has been performing well.

Planning Information

The engagement process is being carried out by collecting responses to a short MS Form Survey. The survey can be accessed here: https://forms.office.com/e/a9hbTCWdwv Please note the survey deadline has been extended to the 07/08/2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0565e8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081706-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£420,000 £100K-£500K
Lots Value
£420,000 £100K-£500K
Awards Value
£420,000 £100K-£500K
Contracts Value
£420,000 £100K-£500K

Notice Dates

Publication Date
10 Dec 20258 months ago
Submission Deadline
9 Sep 2025Expired
Future Notice Date
7 Aug 2025Expired
Award Date
6 Oct 202510 months ago
Contract Period
19 Dec 2025 - 19 Dec 2030 Over 5 years
Recurrence
2030-08-15

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Essex County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM1 1QH
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLH3 Essex
Local Authority
Chelmsford
Electoral Ward
Moulsham and Central
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

ESSEX COMMERCIAL VEHICLES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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