Tender

Tate Galleries - Staff Onsite Food Solution

TATE

This public procurement record has 2 releases in its history.

Tender

06 Oct 2025 at 13:23

Planning

29 Jul 2025 at 13:06

Summary of the contracting process

The Tate, a central government public authority in the United Kingdom, is actively engaging in an open tender process for the "Tate Galleries - Staff Onsite Food Solution" project. This procurement seeks a supplier to expand the current interim food solution to establish a self-serve model across Tate's five sites. These sites include locations in regions like UKD72 and UKI32. The tender is currently in the active stage, with the tender period ending on 3rd November 2025. Interested parties should note that the award period is set to conclude by 24th November 2025. The tender encompasses both goods and services, particularly focusing on vending machines and the hotel, restaurant, and retail trade sectors. The procurement method is open, inviting competitive submissions from bidders through an open procedure.

This tender offers a significant opportunity for businesses that specialise in innovative onsite food solutions, vending services, or hospitality management. With its focus on a collaborative and sustainable approach to food provision, businesses that can deliver creative, cost-effective, and responsive solutions that align with sustainability goals will find this opportunity lucrative. The contract period extends from 1st December 2025 to 30th November 2028, with the possibility of extension based on performance, offering long-term engagement that would suit SMEs well. Businesses experienced in customising and tailoring onsite services in diverse environments will particularly find this tender an excellent chance to grow their portfolio and reputation while serving a prestigious cultural institution.

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Notice Title

Tate Galleries - Staff Onsite Food Solution

Notice Description

Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up. Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product. These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element. We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff. Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.

Lot Information

Lot 1

Renewal: If the contract is performing well, then the contract extension option could be taken up.

Planning Information

We are seeking further information gathered by this MS Forms link https://forms.office.com/e/Sw7TZYwYvc Please submit your responses to our RFI through this form. We are setting the deadline for any responses to the 15th August 2025, as at this stage we will be using your feedback to craft our final tender package.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056820
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062551-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

55 - Hotel, restaurant and retail trade services


CPV Codes

42933000 - Vending machines

55000000 - Hotel, restaurant and retail trade services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20254 months ago
Submission Deadline
3 Nov 2025Expired
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
TATE
Contact Name
Not specified
Contact Email
procurement@tate.org.uk
Contact Phone
+44 20 7887 8811

Buyer Location

Locality
LONDON
Postcode
SW1P 4RG
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLD72 Liverpool, TLI32 Westminster, TLI44 Lewisham and Southwark, TLK3 Cornwall and Isles of Scilly

Local Authority
Westminster
Electoral Ward
Vincent Square
Westminster Constituency
Cities of London and Westminster

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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