HDC-1463 COMPETITIVE FLEXIBLE TENDER PROCESS FOR COLLECTIONS, CLEANSING AND GROUNDS MAINTENANCE SERVICES CONTRACT (ENVIRONMENTAL SERVICES CONTRACT) HARBOROUGH DISTRICT COUNCIL

{
    "tag": [
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    "id": "ocds-h6vhtk-05687a-2025-10-03T18:13:44+01:00",
    "date": "2025-10-03T18:13:44+01:00",
    "ocid": "ocds-h6vhtk-05687a",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "044042-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044042-2025",
                "datePublished": "2025-07-29T18:26:33+01:00",
                "format": "text/html"
            }
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    "parties": [
        {
            "id": "GB-PPON-PBLJ-6498-DTJQ",
            "name": "Harborough District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBLJ-6498-DTJQ"
            },
            "address": {
                "streetAddress": "The Symington Building, Adam and Eve Street",
                "locality": "Market Harborough",
                "postalCode": "LE16 7AG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "wellandprocurement@melton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVMQ-1845-NYPP",
            "name": "Welland Procurement",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVMQ-1845-NYPP"
            },
            "address": {
                "streetAddress": "Parkside",
                "locality": "Melton Mowbray",
                "postalCode": "LE13 1GH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "wellandprocurement@melton.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Buyer"
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBLJ-6498-DTJQ",
        "name": "Harborough District Council"
    },
    "tender": {
        "id": "DN793051",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "HDC-1463 COMPETITIVE FLEXIBLE TENDER PROCESS FOR COLLECTIONS, CLEANSING AND GROUNDS MAINTENANCE SERVICES CONTRACT (ENVIRONMENTAL SERVICES CONTRACT) HARBOROUGH DISTRICT COUNCIL",
        "description": "Harborough District Council (\"the Council\" or \"the Authority\") is inviting tenders for a single Supplier to be contracted for all recyclables and waste collection services, street cleansing services, and grounds maintenance services, across Harborough District. The contract must start on 1st April 2027; it is therefore envisaged this contract shall be awarded and mobilisation will start in October 2026. The competitive flexible process is made up of four stages including: Stage One - PSQ Stage Two - Invitiation to Submit Initial Tender (ISIT) Stage Three - Post ISIT Dialogue and Negotiations Stage Four - Invitation to Submit Final Tender (ISFT) The deadline for submissions to Stage One - PSQ is 12 noon 31st October 2025.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90000000",
                        "description": "Sewage, refuse, cleaning and environmental services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKF22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 84000000,
            "amount": 70000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "A Competitive Flexible Tender is defined as a procurement where any Supplier who feels they meet the requirements in the specification can submit a bid to the first stage of the process. It is a multistage process which will include prequalification requirements, quality testing, and negotiation stages. * This tender process will be formed of 4 stages: 1. Stage One - Supplier Suitability * FOR THIS STAGE SUPPLIERS WILL BE REQUIRED TO SUBMIT DOCUMENT 2A - STAGE ONE PSQ RESPONSE ONLY. 2. Stage Two - ISIT (Invitation to Submit Initial Tender) a. Initial Dialogue and Negotiations b. Quality Assessment of ISIT c. Initial Commercial Assessment - including Price and Social Value 3. Stage Three - Post ISIT Dialogue and Negotiations 4. Stage Four - ISFT (Invitation to Submit Final Tender) a. Quality Assessment of ISFT b. Commercial Assessment - including Price and Social Value"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Advert?advertId=34b7cc62-79a0-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-31T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-24T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 84000000,
                    "amount": 70000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2034-03-31T23:59:59+01:00",
                    "maxExtentDate": "2041-03-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Subject to contract performance during initial contract term."
                },
                "awardCriteria": {
                    "weightingDescription": "Stage One - PSQ Pass / Fail Selection Questionnaire Scored Provider Selection Questionnaire Stage Two - ISIT Quality - 60% Price - 35% Social Value - 5% Stage Four - ISFT Quality - 60% Price - 35% Social Value - 5%",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Stage One - PSQ",
                            "description": "Pass / Fail Selection Questionnaire Scored Provider Selection Questionnaire"
                        },
                        {
                            "type": "quality",
                            "name": "Stages Two and Four Quality",
                            "description": "Quality - 60%"
                        },
                        {
                            "type": "price",
                            "name": "Stages Two and Four Price",
                            "description": "Price - 35%"
                        },
                        {
                            "type": "quality",
                            "name": "Stages Two and Four - Social Value",
                            "description": "5%"
                        }
                    ]
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-29T23:59:59+01:00"
        },
        "lotDetails": {
            "noLotsDivisionRationale": "Harborough District Council conducted extensive market engagement in March 2025, in which suppliers provided feedback on the proposed tendering model. Suppliers advised the opportunity would be most attractive as a single lot rather than dividing services into their specialisms. The Council considered the feedback provided and in the interest of attracting as much competition as possible for this tender, it was decided a single lot would be used."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "ProContract portal link: https://procontract.due-north.com/Advert?advertId=34b7cc62-79a0-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21",
                "url": "https://www.eastmidstenders.org/"
            },
            {
                "id": "062335-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/062335-2025",
                "datePublished": "2025-10-03T18:13:44+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}