Notice Information
Notice Title
Integrated Community Equipment Service
Notice Description
The provision of Oxfordshire's Integrated Community Equipment Service (ICES) is a critical service for Oxfordshire County Council, Buckinghamshire, Oxfordshire and Berkshire West Integrated Care Board, Oxford Health NHS Foundation Trust and Oxford University Hospitals NHS Foundation Trust. ICES covers the provision, delivery, collection and recycling of a wide range of community equipment. It supports hospital discharges, prevents and reduces hospital admissions and supports people who may be vulnerable to maintain their independence.
Procurement Information
A contract is being awarded in accordance with section 41 of the Procurement Act 2023 ("PA 2023") because of extreme and unavoidable urgency. Pursuant to the Care Act 2014, the Council has a statutory duty to provide the integrated community equipment and telecare services (the "Services"). The existing provider of integrated community equipment services have notified the Council that they will cease trading on the 31st July 2025 and therefore cease providing the Services to the Council and the Consortium. This was unforeseen and outside of the control of the Council. This means that it is necessary for the Council (on the behalf of the Consortium) to urgently award a replacement contract to secure continuity of critical statutory Services in Oxfordshire. This is an exceptional situation where extreme urgency has been brought about by events unforeseeable and not attributable by the Council, making it impossible for the Council to conduct a regulated competitive tendering process within prescribed time limits due to the requirement to secure continuity of critical statutory Services from 31st July 2025. The Council have considered all options and taken independent advice and have concluded that there is insufficient time and that it is impossible to run a competitive tendering procedure (even on an accelerated basis, or otherwise a call-off from a framework agreement) in time to ensure continuity of the Services with effect from 31st July 2025. ICES is a very complex service and the market is in a state of flux in response to the financial collapse of one of the leading suppliers. Three years will allow sufficient time for the unplanned transition and stabilisation of the service, commercial shaping of the wider equipment market, subsequent competitive tendering and mobilisation of longer term ICES contract. A shorter contract would put increased risk on stakeholders and suppliers at a time when they are focussing on establishing, stabilising, and recovering multiple services. There would be significant commercial implications for taxpayers and the public purse, such as capital funding demands and significantly higher overhead / margin recovery from suppliers who need to recoup set up costs on a much shorter timescale.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-056ac0
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/045796-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
33 - Medical equipments, pharmaceuticals and personal care products
-
- CPV Codes
33000000 - Medical equipments, pharmaceuticals and personal care products
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £45,000,000 £10M-£100M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Aug 20256 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 30 Jul 20256 months ago
- Contract Period
- 17 Aug 2025 - 31 Jul 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- OXFORDSHIRE COUNTY COUNCIL
- Additional Buyers
- Contact Name
- Matthew Clothier
- Contact Email
- matt.clothier@oxfordshire.gov.uk, procurementandsuppliesqueries@ouh.nhs.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- OXFORD
- Postcode
- OX1 1ND
- Post Town
- Oxford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ14 Oxfordshire CC
- Delivery Location
- Not specified
-
- Local Authority
- Oxford
- Electoral Ward
- Headington Hill & Northway
- Westminster Constituency
- Oxford East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/045796-2025
4th August 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/044975-2025
31st July 2025 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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