Planning

002623 - Preliminary Market Engagement (PME) for the Purchase, Maintenance and Repairs of Cleaning Machines

DURHAM COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Aug 2025 at 13:44

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Durham County Council is currently in the planning stage for a procurement process titled "002623 - Preliminary Market Engagement (PME) for the Purchase, Maintenance and Repairs of Cleaning Machines". This tender falls within the goods category, specifically targeting floor-cleaning machines with a delivery region of UKC14 in the United Kingdom. A vital deadline to note is the availability of the Preliminary Market Engagement questionnaire, which is expected by 15th August 2025. With a budget of £360,000, this procurement is above the specified thresholds and is aimed at ensuring the efficient operation of cleaning equipment across the council's sites. The procurement process is intended to contract a provider capable of annual maintenance, planned and reactive repairs, as well as the purchase of new machines, starting from 1st November 2025 with an option for renewal until 31st October 2031.

This tender represents a significant opportunity for businesses specialised in cleaning equipment supply, maintenance, and repair, particularly those with experience and authorisation from original equipment manufacturers like Tennant. Businesses that can provide full manufacturer-trained personnel, handle warranty claims, and supply genuine parts are well-placed to benefit from this contract. Moreover, companies that can integrate training services into their offerings, both for new and existing equipment, will stand out as valuable partners for Durham County Council. This opportunity offers potential growth for businesses looking to expand their footprint in the public sector with a robust and recurring service demand.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

002623 - Preliminary Market Engagement (PME) for the Purchase, Maintenance and Repairs of Cleaning Machines

Notice Description

Durham County Council (DCC) require a contract for the purchase, maintenance and repairs of cleaning machines. Durham County Council currently has over 50 Tennant scrubber dryers ranging from small CS5 scrubbers to larger T300 scrubber dryers, all of which are walk behind battery powered equipment. The machines are located across Durham County Council and a full asset list will be provided as part of the tender process. The Council has introduced chemical free cleaning and more efficient ways of cleaning, and the scrubber dryers are the main catalyst to providing efficient floor cleaning throughout our sites. Each service works to a cleaning standard within their sites, and it is key the cleaning machines are fully operational, fit for purpose and safe to use. By achieving this a good service provider is important to provide ongoing time effective support for repairs, maintenance and training on new and existing kit. The contract will include provision of annual maintenance, repairs for both planned and reactive repairs and the purchase of new machines. Training will be required by the service provider for all new machines and refresher training will need to be offered as part of the contract, included within the initial purchase cost and service plans. The service provider must be authorised by the manufacturer and have full manufacturer training in the maintenance of this equipment. Service providers must be able to honour warranty claims and use genuine parts as well as having access to manufacturer software updates on the T300 and other Tennant machines.

Planning Information

Preliminary Market Engagement questionnaire available to access and respond to free of charge at open-uk.org

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-056c62
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045682-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39713410 - Floor-cleaning machines

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
15 Aug 2025Expired
Award Date
Not specified
Contract Period
1 Nov 2025 - 31 Oct 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DURHAM COUNTY COUNCIL
Contact Name
Not specified
Contact Email
zoe.embleton@durham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
DURHAM
Postcode
DH1 5WB
Post Town
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC14 Durham
Local Authority
County Durham
Electoral Ward
Framwellgate and Newton Hall
Westminster Constituency
City of Durham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-056c62-2025-08-04T14:44:32+01:00",
    "date": "2025-08-04T14:44:32+01:00",
    "ocid": "ocds-h6vhtk-056c62",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMPB-8772-VYWM",
            "name": "Durham County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMPB-8772-VYWM"
            },
            "address": {
                "streetAddress": "Corten House, Dunholme Close",
                "locality": "Durham",
                "postalCode": "DH1 5WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "email": "zoe.embleton@durham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.durham.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMPB-8772-VYWM",
        "name": "Durham County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Preliminary Market Engagement questionnaire available to access and respond to free of charge at open-uk.org",
                "dueDate": "2025-08-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "045682-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/045682-2025",
                "datePublished": "2025-08-04T14:44:32+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "OPEN20251383",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "002623 - Preliminary Market Engagement (PME) for the Purchase, Maintenance and Repairs of Cleaning Machines",
        "description": "Durham County Council (DCC) require a contract for the purchase, maintenance and repairs of cleaning machines. Durham County Council currently has over 50 Tennant scrubber dryers ranging from small CS5 scrubbers to larger T300 scrubber dryers, all of which are walk behind battery powered equipment. The machines are located across Durham County Council and a full asset list will be provided as part of the tender process. The Council has introduced chemical free cleaning and more efficient ways of cleaning, and the scrubber dryers are the main catalyst to providing efficient floor cleaning throughout our sites. Each service works to a cleaning standard within their sites, and it is key the cleaning machines are fully operational, fit for purpose and safe to use. By achieving this a good service provider is important to provide ongoing time effective support for repairs, maintenance and training on new and existing kit. The contract will include provision of annual maintenance, repairs for both planned and reactive repairs and the purchase of new machines. Training will be required by the service provider for all new machines and refresher training will need to be offered as part of the contract, included within the initial purchase cost and service plans. The service provider must be authorised by the manufacturer and have full manufacturer training in the maintenance of this equipment. Service providers must be able to honour warranty claims and use genuine parts as well as having access to manufacturer software updates on the T300 and other Tennant machines.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39713410",
                        "description": "Floor-cleaning machines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 360000,
            "amount": 300000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2025-11-01T00:00:00Z",
                    "endDate": "2029-10-31T23:59:59Z",
                    "maxExtentDate": "2031-10-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}