Maintenance and Repair of Cleaning Machines (Tenant Machines only)

{
    "tag": [
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    ],
    "id": "ocds-h6vhtk-056c62-2026-04-15T13:46:25+01:00",
    "date": "2026-04-15T13:46:25+01:00",
    "ocid": "ocds-h6vhtk-056c62",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMPB-8772-VYWM",
            "name": "Durham County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMPB-8772-VYWM"
            },
            "address": {
                "streetAddress": "Corten House, Dunholme Close",
                "locality": "Durham",
                "postalCode": "DH1 5WB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "email": "zoe.embleton@durham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.durham.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-04194750",
            "name": "GT CLEANING MACHINES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04194750"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PWYN-9967-QYRZ"
                }
            ],
            "address": {
                "streetAddress": "Unite 6b-6d",
                "locality": "Bowburn",
                "postalCode": "DH6 5PF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "email": "accounts@gtcleaningmachines.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.gtcleaningmachines.co.uk",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMPB-8772-VYWM",
        "name": "Durham County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Preliminary Market Engagement questionnaire available to access and respond to free of charge at open-uk.org",
                "dueDate": "2025-08-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "045682-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/045682-2025",
                "datePublished": "2025-08-04T14:44:32+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "OPEN2026304",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Maintenance and Repair of Cleaning Machines (Tenant Machines only)",
        "description": "DCC has several services using Tennant floor cleaning machines these include culture & sport, Facilities management and DCC cleaning service. Each service works to a cleaning standard within their sites, and it is key the cleaning machines are fully operational, fit for purpose and safe to use. Please note, this award is for the maintenance and repair of Tenant cleaning machines only. Purchase of new machines will be by competitive tender. GT Cleaning are an approved and recognised Sales and Service Authorised Partner, who work independently as well as alongside the Tennant 'Direct' sales team. Tennant has no other recognised 'Authorised Partners' operating in the North East, North West and Scotland. Tennant Authorised Partners benefit from; O Full Warranty Support O Field Technical Support O Access to Software uploads O Access to Diagnostic Tools O Technical Bulletins and Updates O Factory Service Training",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39713410",
                        "description": "Floor-cleaning machines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 360000,
            "amount": 300000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2025-11-01T00:00:00Z",
                    "endDate": "2029-10-31T23:59:59Z",
                    "maxExtentDate": "2031-10-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "complete"
            }
        ],
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Following PME conducted August 2025, we were sent a letter from Tenant. The letter stated: GT Cleaning are an approved and recognised Sales and Service Authorised Partner, who work independently as well as alongside the Tennant 'Direct' sales team. Tennant has no other recognised 'Authorised Partners' operating in the North East, North West and Scotland. Tennant Authorised Partners benefit from; O Full Warranty Support O Field Technical Support O Access to Software uploads O Access to Diagnostic Tools O Technical Bulletins and Updates O Factory Service Training Please note this contract is for repair and maintenance of existing machines only. Requirements for new machines will be procured using a tender process.",
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersIntellectualPropertyExclusiveRights"
            }
        ]
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "title": "Maintenance and Repair of Cleaning Machines (Tenant Machines only)",
            "status": "pending",
            "value": {
                "amountGross": 300000,
                "amount": 250000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-04194750",
                    "name": "GT CLEANING MACHINES LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKC14",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKC14",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-05-01T00:00:00+01:00",
                "endDate": "2028-02-28T23:59:59Z",
                "maxExtentDate": "2030-02-28T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "1 x 24 month optional extension, subject to existing Tenant machines still being in use and no reasonable alternative for their repair and maintenance."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "034192-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/034192-2026",
                    "datePublished": "2026-04-15T13:11:18+01:00",
                    "format": "text/html"
                },
                {
                    "id": "034222-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/034222-2026",
                    "datePublished": "2026-04-15T13:46:25+01:00",
                    "format": "text/html"
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            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-04-27T23:59:59+01:00",
                    "status": "scheduled"
                }
            ],
            "date": "2026-04-15T00:00:00+01:00",
            "standstillPeriod": {
                "endDate": "2026-04-24T23:59:59+01:00"
            }
        }
    ]
}