Acer Trust (North Hub) - Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058320-2026-02-02T12:38:06Z",
    "date": "2026-02-02T12:38:06Z",
    "ocid": "ocds-h6vhtk-058320",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-09591931",
            "name": "ACER TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09591931"
            },
            "address": {
                "streetAddress": "Matthew Arnold School",
                "locality": "Oxford",
                "postalCode": "OX2 9JE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ14"
            },
            "contactPoint": {
                "name": "Ben Jones",
                "email": "tenders@minervapcs.com",
                "telephone": "+441256467107"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.acertrust.org.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-07144956",
            "name": "Minerva Procurement Consultancy Services Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07144956"
            },
            "address": {
                "streetAddress": "117 Devonshire House, Aviary Court",
                "locality": "Basingstoke",
                "postalCode": "RG24 8PE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ37"
            },
            "contactPoint": {
                "name": "Ben Jones",
                "email": "tenders@minervapcs.com",
                "telephone": "01256467107"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement consultancy",
            "details": {
                "url": "http://www.minervapcs.com"
            }
        },
        {
            "id": "GB-COH-02633080",
            "name": "ATLAS FM LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02633080"
            },
            "address": {
                "streetAddress": "Riding Court House",
                "locality": "Datchet",
                "postalCode": "SL3 9JT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "sales@atlasfm.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.atlasfm.com",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-09591931",
        "name": "ACER TRUST"
    },
    "tender": {
        "id": "MPN-10337",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Acer Trust (North Hub) - Cleaning Services",
        "description": "Acer Trust is currently out to tender for the provision of a full daily cleaning service. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 05 April 2026. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. Some members of the cleaning team are members of the Local Government Pension Scheme and all details are in the tender documentation.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1500000,
            "amount": 1250000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Acer Trust discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that Trust/school is on one site it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Full details of how to submit are contained within the documents accompanying this tender. https://in-tendhost.co.uk/minervapcs/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-09-11T17:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-08-14T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-05T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 1500000,
                    "amount": 1250000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-04-05T00:00:00+01:00",
                    "endDate": "2029-04-04T23:59:59+01:00",
                    "maxExtentDate": "2031-04-04T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.",
                "url": "https://in-tendhost.co.uk/minervapcs/aspx/Home"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "046800-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/046800-2025",
                "datePublished": "2025-08-07T10:43:41+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2027-08-07T23:59:59Z"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Acer Trust (North Hub) - Cleaning Services",
            "status": "pending",
            "date": "2026-02-02T00:00:00+00:00",
            "value": {
                "amountGross": 1644130.5,
                "amount": 1370108.75,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02633080",
                    "name": "ATLAS FM LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "90919300",
                            "description": "School cleaning services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-11T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-05T00:00:00+01:00",
                "endDate": "2029-04-04T23:59:59+01:00",
                "maxExtentDate": "2031-04-04T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The duration detailed above includes the initial term of 3 years as well as the two optional contract extension periods of 12 months each."
            },
            "hasOptions": true,
            "options": {
                "description": "The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "008926-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/008926-2026",
                    "datePublished": "2026-02-02T12:38:06Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-02-02T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-30T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}