Award

EA RFCA Grounds Maintenance Services 2025/26

RESERVE FORCES' AND CADETS' ASSOCIATION OF EAST ANGLIA

This public procurement record has 1 release in its history.

Award

07 Aug 2025 at 15:05

UK5 - Transparency Notice
Summary of the contracting process

The Reserve Forces' and Cadets' Association of East Anglia has completed the procurement process for the "EA RFCA Grounds Maintenance Services 2025/26". This direct award contract was established to cover grounds maintenance services for the upcoming season, as integration into the Future Defence Infrastructure Services (FDIS) contracts had been delayed. The procurement method was a direct award due to urgency, with the contract value being £91,128. The contract commenced on 11 August 2025 and is due to conclude on 31 March 2026. It addresses the need for immediate maintenance across various sites in East Anglia, located specifically in Chelmsford, UK, and falls under the industry category of landscaping work. Key dates include the scheduled milestone for signature on 8 August 2025.

This tender presents considerable opportunities for businesses, particularly SMEs like RW Gardening Ltd, which was awarded the contract. Companies specialising in landscaping and grounds maintenance that can offer prompt and reliable services are well-suited to such projects. With a direct procurement method used due to the urgent nature of the requirement, businesses that can demonstrate agility and capabilities in similar scopes of work may find advantageous opportunities in future tenders. The need for rapid deployment of services aligns with the challenging demand for efficient responses to infrastructure and grounds maintenance needs across government and sub-central public authorities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

EA RFCA Grounds Maintenance Services 2025/26

Notice Description

Grounds Maintenance Services for the 2025/26 annum due to not being able this financial year to bring this service in under the new Future Defence Infrastructure Services (FDIS) contracts. This will only be for a season in order to bring this into the contract from 1 April 2026 onward. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=965727195

Procurement Information

Council of RFCA and 13 legally autonomous RFCAs have moved onto the Future Defence Infrastructure Services (FDIS) contracts as of 1 Aug 2024. Work on getting grounds maintenance within the FDIS contract has been ongoing since ISD and includes new drawings of all sites by region. This work took longer than the anticipated 6 month time frame and from 1 April 2025 , sites have been left with no grounds maintenance making them unsightly, inviting anti-social behaviour and a risk to health and safety. It was necessary to put in place arrangements until 1 April 2026, when all RFCAs will have grounds maintenance provision written into the FDIS contracts through a contract variation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0583a0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047023-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45112700 - Landscaping work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£91,128 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Aug 20256 months ago
Contract Period
10 Aug 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RESERVE FORCES' AND CADETS' ASSOCIATION OF EAST ANGLIA
Contact Name
Head of Estates
Contact Email
ea-est-hd@rfca.mod.uk
Contact Phone
01245244800

Buyer Location

Locality
CHELMSFORD
Postcode
CM2 6BU
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
Not specified
Local Authority
Chelmsford
Electoral Ward
Trinity
Westminster Constituency
Chelmsford

Supplier Information

Number of Suppliers
1
Supplier Name

RW GARDENING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0583a0-2025-08-07T16:05:14+01:00",
    "date": "2025-08-07T16:05:14+01:00",
    "ocid": "ocds-h6vhtk-0583a0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHLW-9274-WYGR",
            "name": "Reserve Forces' and Cadets' Association of East Anglia",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHLW-9274-WYGR"
            },
            "address": {
                "streetAddress": "250 Springfield Road",
                "locality": "Chelmsford",
                "postalCode": "CM2 6BU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH36"
            },
            "contactPoint": {
                "name": "Head of Estates",
                "email": "ea-est-hd@rfca.mod.uk",
                "telephone": "01245244800"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-157336",
            "name": "RW Gardening Ltd",
            "address": {
                "streetAddress": "Bencroft Ln, Warboys",
                "locality": "Huntingdon",
                "postalCode": "PE28 2SE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "rw1995gardenin@gmail.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHLW-9274-WYGR",
        "name": "Reserve Forces' and Cadets' Association of East Anglia"
    },
    "tender": {
        "id": "ocds-h6vhtk-0583a0",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "EA RFCA Grounds Maintenance Services 2025/26",
        "description": "Grounds Maintenance Services for the 2025/26 annum due to not being able this financial year to bring this service in under the new Future Defence Infrastructure Services (FDIS) contracts. This will only be for a season in order to bring this into the contract from 1 April 2026 onward. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=965727195",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Council of RFCA and 13 legally autonomous RFCAs have moved onto the Future Defence Infrastructure Services (FDIS) contracts as of 1 Aug 2024. Work on getting grounds maintenance within the FDIS contract has been ongoing since ISD and includes new drawings of all sites by region. This work took longer than the anticipated 6 month time frame and from 1 April 2025 , sites have been left with no grounds maintenance making them unsightly, inviting anti-social behaviour and a risk to health and safety. It was necessary to put in place arrangements until 1 April 2026, when all RFCAs will have grounds maintenance provision written into the FDIS contracts through a contract variation.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "urgency"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 91128,
                "currency": "GBP"
            },
            "mainProcurementCategory": "works",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-FTS-157336",
                    "name": "RW Gardening Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "45112700",
                            "description": "Landscaping work"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-08-11T00:00:00+01:00",
                "endDate": "2026-03-31T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "047023-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/047023-2025",
                    "datePublished": "2025-08-07T16:05:14+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-08-08T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}