Notice Information
Notice Title
003315 - Electoral Management System
Notice Description
Electoral Registration and Elections Management are statutory functions the Council must provide for. The purpose of this Procurement is to replace the existing Electoral Management System, following contract expiry in March 2027, which has been used by the Council since 2011. The current system is hosted on premise and does not align with the Council strategy of 'cloud first.' The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000. This project will deliver a modern, scalable EMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards. Full requirements are outlined in the tender documents which can be access free of charge by registering on the Open Portal at www.open-uk.org
Lot Information
Lot 1
Renewal: The Contract period is for an initial 3-year period, with the option to extend for 1 x 36 month period, then 1 final extension period of 1 x 24 months, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 11th December 2026, following a 6-month period of mobilisation and implementation.
Planning Information
Written questionnaire available to access free of charge at open-uk.org Deadline for completed written responses is 12 noon on Friday 5th September 2025. Providers who complete a written response questionnaire, and provide satisfactory responses, will be invited to demonstrate their system via Microsoft Teams, based on the scenarios and questions outlined in section 5 of the PME questionnaire. We anticipate system demonstrations to take place in September 2025 and will last 2 hours per provider. *Please note the 1 week extension and new deadline for this PME opportunity.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0583dd
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/020012-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- £600,000 £500K-£1M
- Lots Value
- £600,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 Mar 20261 months ago
- Submission Deadline
- 14 Apr 2026Expired
- Future Notice Date
- 5 Sep 2025Expired
- Award Date
- Not specified
- Contract Period
- 31 May 2026 - 31 May 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DURHAM COUNTY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- DURHAM
- Postcode
- DH1 5WB
- Post Town
- Durham
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC41 Durham
- Delivery Location
- TLC14 Durham
-
- Local Authority
- County Durham
- Electoral Ward
- Framwellgate and Newton Hall
- Westminster Constituency
- City of Durham
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/020012-2026
5th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/047867-2025
12th August 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/047123-2025
8th August 2025 - Preliminary market engagement notice on Find a Tender -
www.open-uk.org
Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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