Notice Information
Notice Title
Electoral Management System (EMS)
Notice Description
Electoral Registration & Elections Management are statutory functions the Council must provide for. Both functions are managed in accordance with Government legislation/regulations. An electronic management system is absolutely key to delivering the service, particularly the elections aspect, in the statutory timescales that apply. The current software system is hosted on premise. The Council's digital services team are keen for the EMS to move onto a cloud platform to become more cost effective.
Lot Information
Lot 1
Renewal: The Contract period is for an initial 3-year period, with the option to extend for 1 x 36 month period, then 1 final extension period of 1 x 24 months, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 11th December 2026, following a 6-month period of mobilisation and implementation.
Planning Information
Written questionnaire available to access free of charge at open-uk.org Deadline for completed written responses is 12 noon on Friday 5th September 2025. Providers who complete a written response questionnaire, and provide satisfactory responses, will be invited to demonstrate their system via Microsoft Teams, based on the scenarios and questions outlined in section 5 of the PME questionnaire. We anticipate system demonstrations to take place in September 2025 and will last 2 hours per provider. *Please note the 1 week extension and new deadline for this PME opportunity.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0583dd
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/057815-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- £600,000 £500K-£1M
- Lots Value
- £600,000 £500K-£1M
- Awards Value
- £638,000 £500K-£1M
- Contracts Value
- £638,000 £500K-£1M
Notice Dates
- Publication Date
- 19 Jun 20266 days ago
- Submission Deadline
- 14 Apr 2026Expired
- Future Notice Date
- 5 Sep 2025Expired
- Award Date
- 26 May 20264 weeks ago
- Contract Period
- 14 Jun 2026 - 31 May 2029 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DURHAM COUNTY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- DURHAM
- Postcode
- DH1 5WB
- Post Town
- Durham
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC41 Durham
- Delivery Location
- TLC14 Durham
-
- Local Authority
- County Durham
- Electoral Ward
- Framwellgate and Newton Hall
- Westminster Constituency
- City of Durham
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/057815-2026
19th June 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/049955-2026
27th May 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/020012-2026
5th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/047867-2025
12th August 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/047123-2025
8th August 2025 - Preliminary market engagement notice on Find a Tender -
www.open-uk.org
Tender documents can be accessed free of charge by registering on the Open Portal at www.open-uk.org
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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