Planning

Market Sounding Questionnaire: TfL Supplementary Works Approval Process

TRANSPORT FOR LONDON

This public procurement record has 1 release in its history.

Planning

13 Aug 2025 at 15:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport for London (TfL) is in the planning stage of a public procurement process regarding a Market Sounding Questionnaire (MSQ) aimed at enhancing its Supplementary Works Approval processes. This initiative falls under the service category of systems and technical consultancy, inviting market innovators to explore off-the-shelf digital solutions to improve traffic management proposals, traffic orders, and more. The buyer, TfL, a central government public authority, is located in London, UK. Interested participants must submit their completed MSQs by 12:00 on the 27th of August, 2025. Participation in this MSQ does not guarantee involvement in any subsequent procurement but will inform TfL's future strategy concerning digital transformation.

This tender presents significant opportunities for businesses, especially those specialising in digital innovation and consultancy services to the public sector. Companies offering systems integration, workflow management, or real-time data analytics might find this exploration phase particularly appealing, as it may lay the groundwork for future digital strategy projects with TfL. Small and medium-sized enterprises (SMEs) are especially encouraged to participate, given the suitability conditions for SMEs. Engaging in this preliminary activity may provide valuable insights and positioning for upcoming competitive tenders related to TfL’s digital-led projects.

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Notice Information

Notice Title

Market Sounding Questionnaire: TfL Supplementary Works Approval Process

Notice Description

Transport for London's Innovation & Advisory team works with market innovators of all sizes to help solve some of the challenges TfL faces where there is a need for more innovative approaches. Rather than prescribing solutions, we look to the market for creative, resourceful and novel ways of applying existing technologies to deliver better, quicker or more efficient outcomes. Transport for London (TfL) is seeking market feedback on potential solutions to improve the efficiency and customer experience of its Supplementary Works Approval processes. These processes include, but are not limited to, traffic management proposals, traffic orders, bus stop suspensions, and traffic signal switch-outs, which are required before a roadworks permit can be issued. The purpose of this Market Sounding Questionnaire (MSQ) is to explore the availability of off-the-shelf solutions that can: Consolidate multiple supplementary approval processes into a single coherent application or portal. Integrate workflows across multiple TfL business teams. Provide applicants with a clear, real-time view of all required approvals and their status. Use traffic management logic and network assignment techniques to identify which approvals are needed and which parts of the road or bus network may be affected. This MSQ is not part of a formal procurement process and does not constitute a call for competition. Responses will inform TfL's future strategy for network management and digital transformation. Interested respondents are required to email Innovation@tfl.gov.uk to request the Market Sounding Questionnaire for the TfL Supplementary Works Approval Process. Completed responses must be submitted by 12:00 (midday) on Wednesday 27 August 2025. Participation in this MSQ is not a prerequisite to, and will not prejudice, participation in any future competitive process. The information contained in this notice or in any communication made between TfL and any supplier in connection with this should not be relied upon as constituting a contract, agreement, or representation that any contract will be offered as a result of this MSQ. If TfL decides to progress with any procurement exercise, TfL will publish a separate contract notice.

Planning Information

Transport for London (TfL) is conducting a Market Sounding Questionnaire (MSQ) to explore off-the-shelf digital solutions that could improve the efficiency and customer experience of its Supplementary Works Approval processes. These include traffic management proposals, traffic orders, bus stop suspensions, and traffic signal switch-outs. Interested respondents are required to email Innovation@tfl.gov.uk to request the Market Sounding Questionnaire for completion. The deadline for submitting responses is 12:00 (midday) on Wednesday 27 August 2025. This is a pre-procurement activity and does not constitute a call for competition or a commitment to any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058762
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/048542-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
27 Aug 2025Expired
Award Date
Not specified
Contract Period
26 Aug 2025 - 27 Aug 2025 24 hours
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Not specified
Contact Email
bsfaribaadministration@tfl.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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