Notice Information
Notice Title
ID 5949915 - NIPS Supply and Delivery of Toiletries & Personal Hygiene Items for Stores & Tuck Shop 2025
Notice Description
The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJ NI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland which comprise of Maghaberry and Magilligan accommodating adult male prisoners and Hydebank Wood College which accommodates both male and female students. The Buyer wishes to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items for:- a. Distribution within the prison establishments from the NIPS Stores b. Purchase from the Prisoner's tuckshop at their own expense The contract will be for a period of five (5) years with no options to extend beyond this period.
Lot Information
Lot 1
Options: In accordance with points 3.2 and 5.2 of the Specification, the Buyer reserves the right to add and/or remove items from the contract and to add and/or remove locations to meet their operational needs throughout the life of the contract.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0587cd
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/075918-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
33 - Medical equipments, pharmaceuticals and personal care products
-
- CPV Codes
33700000 - Personal care products
33710000 - Perfumes, toiletries and condoms
33711000 - Perfumes and toiletries
Notice Value(s)
- Tender Value
- £2,150,000 £1M-£10M
- Lots Value
- £2,150,000 £1M-£10M
- Awards Value
- £2,150,000 £1M-£10M
- Contracts Value
- £2,150,000 £1M-£10M
Notice Dates
- Publication Date
- 21 Nov 20253 months ago
- Submission Deadline
- 15 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 7 Nov 20253 months ago
- Contract Period
- 21 Nov 2025 - 20 Nov 2030 Over 5 years
- Recurrence
- 2030-05-31
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NORTHERN IRELAND PRISON SERVICE
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- justice.cpd@finance-ni.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BELFAST
- Postcode
- BT8 8NA
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN06 Belfast
- Delivery Location
- TLN Northern Ireland
-
- Local Authority
- Belfast
- Electoral Ward
- Sydenham
- Westminster Constituency
- Belfast East
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/075918-2025
21st November 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/072181-2025
7th November 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/048717-2025
14th August 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0587cd-2025-11-21T10:30:51Z",
"date": "2025-11-21T10:30:51Z",
"ocid": "ocds-h6vhtk-0587cd",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PRMX-2692-MXQX",
"name": "Northern Ireland Prison Service",
"identifier": {
"scheme": "GB-PPON",
"id": "PRMX-2692-MXQX"
},
"address": {
"streetAddress": "Procurement Unit, Estates Management, Hydebank Wood College and Women's Prison, Hospital Road",
"locality": "Belfast",
"postalCode": "BT8 8NA",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKN0E"
},
"contactPoint": {
"email": "Justice.CPD@finance-ni.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthorityCentralGovernment",
"description": "Public authority - central government"
},
{
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"id": "GB-NIR",
"description": "Northern Irish devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PVWG-8426-YWXV",
"name": "CPD - Supplies & Services Division",
"identifier": {
"scheme": "GB-PPON",
"id": "PVWG-8426-YWXV"
},
"address": {
"streetAddress": "Clare House, 303 Airport Road West",
"locality": "Belfast",
"postalCode": "BT3 9ED",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKN06"
},
"contactPoint": {
"email": "Justice.CPD@finance-ni.gov.uk"
},
"roles": [
"procuringEntity",
"processContactPoint"
],
"roleDetails": "Construction and Procurement Delivery -Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland."
},
{
"id": "GB-PPON-PBXY-3232-WNHZ",
"name": "Withheld Section94 Supplier",
"identifier": {
"scheme": "GB-PPON",
"id": "PBXY-3232-WNHZ"
},
"address": {
"streetAddress": "Withheld address line 1",
"locality": "Withheld Town",
"postalCode": "BT3 9ED",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKN06"
},
"contactPoint": {
"email": "withheldemail@noreply.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PRMX-2692-MXQX",
"name": "Northern Ireland Prison Service"
},
"tender": {
"id": "5949915",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "ID 5949915 - NIPS Supply and Delivery of Toiletries & Personal Hygiene Items for Stores & Tuck Shop 2025",
"description": "The Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJ NI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland which comprise of Maghaberry and Magilligan accommodating adult male prisoners and Hydebank Wood College which accommodates both male and female students. The Buyer wishes to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items for:- a. Distribution within the prison establishments from the NIPS Stores b. Purchase from the Prisoner's tuckshop at their own expense The contract will be for a period of five (5) years with no options to extend beyond this period.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33700000",
"description": "Personal care products"
},
{
"scheme": "CPV",
"id": "33711000",
"description": "Perfumes and toiletries"
}
],
"deliveryAddresses": [
{
"region": "UKN",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 2580000,
"amount": 2150000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-09-15T23:59:59+01:00"
},
"enquiryPeriod": {
"endDate": "2025-09-05T17:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-10-13T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 2580000,
"amount": 2150000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Qualitative Criteria",
"description": "As per tender documentation - Instructions to Tenders document",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Quantitative Criteria",
"description": "As per tender documentation - Instructions to Tenders document",
"numbers": [
{
"number": 70,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"type": "technical",
"description": "As per Tender documentation."
}
]
},
"contractPeriod": {
"startDate": "2025-11-17T00:00:00+00:00",
"endDate": "2030-11-16T23:59:59+00:00"
},
"hasOptions": true,
"options": {
"description": "In accordance with points 3.2 and 5.2 of the Specification, the Buyer reserves the right to add and/or remove items from the contract and to add and/or remove locations to meet their operational needs throughout the life of the contract."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "048717-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/048717-2025",
"datePublished": "2025-08-14T12:17:43+01:00",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2030-05-31T23:59:59+01:00"
}
]
},
"contractTerms": {
"financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
},
"coveredBy": [
"GPA"
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 1,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 1,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"date": "2025-11-07T00:00:00+00:00",
"value": {
"amountGross": 2580000,
"amount": 2150000,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PBXY-3232-WNHZ",
"name": "Withheld Section94 Supplier"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33700000",
"description": "Personal care products"
},
{
"scheme": "CPV",
"id": "33710000",
"description": "Perfumes, toiletries and condoms"
}
],
"deliveryAddresses": [
{
"region": "UKN",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKN",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2025-11-18T23:59:59+00:00"
},
"contractPeriod": {
"startDate": "2025-11-21T00:00:00+00:00",
"endDate": "2030-11-20T23:59:59+00:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "072181-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/072181-2025",
"datePublished": "2025-11-07T16:27:20Z",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2025-11-07T00:00:00+00:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-11-20T23:59:59+00:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "1",
"status": "active",
"period": {
"startDate": "2025-11-21T00:00:00+00:00",
"endDate": "2030-11-20T23:59:59+00:00"
},
"value": {
"amountGross": 2580000,
"amount": 2150000,
"currency": "GBP"
},
"aboveThreshold": true,
"dateSigned": "2025-11-20T00:00:00+00:00",
"noAgreedMetricsRationale": "The value of this contract is below the relevant threshold of PS5 million including VAT and as such the reporting and publication of KPIs is not mandated.",
"documents": [
{
"id": "075918-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/075918-2025",
"datePublished": "2025-11-21T10:30:51Z",
"format": "text/html"
}
]
}
]
}