Tender

IT Asset Management Tool (ITAM)

ORDNANCE SURVEY LIMITED

This public procurement record has 1 release in its history.

Tender

15 Aug 2025 at 14:55

UK4 - Tender Notice
Summary of the contracting process

Ordnance Survey Limited, based in Southampton, UK, is inviting tenders for a SaaS solution to replace its current IT Asset Management Tool. The tender, titled "IT Asset Management Tool (ITAM)", is aimed at supporting the core functions of the IT Asset Management Team and other business departments. The procurement process is currently in the tender stage, with the deadline for submissions set on 12th September 2025. This procurement falls under the category of IT software packages, inventory management software, and license management software, and is being conducted using an open competitive flexible procedure.

This tender creates a significant opportunity for businesses specialising in IT software solutions, particularly those with experience in asset management and SaaS implementations. Companies with innovative software solutions that improve efficiency and support a broad range of users within an organisation will find this opportunity compelling. The procurement process values quality, social value, and price, providing a platform for reputable service providers to showcase their strengths. Businesses located in, or with the capability to deliver to, the designated location in the United Kingdom are particularly well-positioned to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

IT Asset Management Tool (ITAM)

Notice Description

OS is now seeking a SaaS solution to replace its current IT Asset Management tool, to support its core functions. OS currently uses Flexera FNMS as its ITAM tool, the support and maintenance for this is set to expire in November 2025. The main users who will be utilising the tool, is the IT Asset Management Team. Other areas of the business will also use this for reference and administration purposes (IT Service Desk and Support teams; up to 40 users).

Lot Information

Lot 1

Renewal: Two optional extension of 12 months, making the maximum contract duration 5 years total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058932
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049242-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

48430000 - Inventory management software package

48517000 - IT software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£480,000 £100K-£500K
Lots Value
£480,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Aug 20256 months ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2026 - 31 Jan 2029 3-4 years
Recurrence
2028-06-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ORDNANCE SURVEY LIMITED
Contact Name
Alex Oakley
Contact Email
alex.oakley@os.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO16 0AS
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ32 Southampton
Local Authority
Test Valley
Electoral Ward
Chilworth, Nursling & Rownhams
Westminster Constituency
Romsey and Southampton North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058932-2025-08-15T15:55:52+01:00",
    "date": "2025-08-15T15:55:52+01:00",
    "ocid": "ocds-h6vhtk-058932",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-09121572",
            "name": "ORDNANCE SURVEY LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "09121572"
            },
            "address": {
                "streetAddress": "Explorer House Adanac Drive",
                "locality": "Southampton",
                "postalCode": "SO16 0AS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ36"
            },
            "contactPoint": {
                "name": "Alex Oakley",
                "email": "alex.oakley@os.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-09121572",
        "name": "ORDNANCE SURVEY LIMITED"
    },
    "tender": {
        "id": "ocds-h6vhtk-058932",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "IT Asset Management Tool (ITAM)",
        "description": "OS is now seeking a SaaS solution to replace its current IT Asset Management tool, to support its core functions. OS currently uses Flexera FNMS as its ITAM tool, the support and maintenance for this is set to expire in November 2025. The main users who will be utilising the tool, is the IT Asset Management Team. Other areas of the business will also use this for reference and administration purposes (IT Service Desk and Support teams; up to 40 users).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48517000",
                        "description": "IT software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48900000",
                        "description": "Miscellaneous software package and computer systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48218000",
                        "description": "License management software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48430000",
                        "description": "Inventory management software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ32",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 576000,
            "amount": 480000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Competitive flexible procedure with presentations. Please see Invitation to Tender document for full details."
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://in-tendhost.co.uk/os/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-09-12T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-02T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-28T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 576000,
                    "amount": 480000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "Quality 60% Social Value 10% Price 30% Please Instructions for Tendering Document for full details of the award criteria for this Tender.",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Quality 60% Social Value 10% Price 30% Please Instructions for Tendering Document for full details of the award criteria for this Tender."
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-02-01T00:00:00+00:00",
                    "endDate": "2029-01-31T23:59:59+00:00",
                    "maxExtentDate": "2031-01-31T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two optional extension of 12 months, making the maximum contract duration 5 years total."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "049242-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/049242-2025",
                "datePublished": "2025-08-15T15:55:52+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-06-30T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Please see Appendix 2 - Contract for full details on payment terms."
        }
    },
    "language": "en"
}