Tender

Provision of Archival Environmental Monitoring Solution

NATIONAL RECORDS OF SCOTLAND

This public procurement record has 2 releases in its history.

Tender

28 Oct 2025 at 09:59

Planning

19 Aug 2025 at 13:03

Summary of the contracting process

The National Records of Scotland is actively seeking proposals for the provision of an Archival Environmental Monitoring Solution, which plays a crucial role in monitoring the physical environment of their storage and display areas across four sites in Edinburgh. This procurement falls under the services category and specifically pertains to environmental monitoring. The current status of this tender is active, with a deadline for submissions set for 1st December 2025. The contract, valued at £350,000, will be conducted through an open procurement procedure, allowing electronic submissions. It encompasses the provision, installation, and maintenance of sensors and data loggers, training, and access to UK data storage and an online portal.

This tender offers significant growth opportunities for businesses specialising in environmental monitoring solutions and related technologies. Companies capable of providing high-quality installation and maintenance services, along with strong support infrastructures, will be well-suited to compete. The inclusion of sub-contracting clauses further increases the potential for collaboration and expansion of service offerings. Additionally, the emphasis on quality over price in award criteria presents an advantageous scenario for businesses that offer superior technical solutions and support systems. Businesses are encouraged to explore this tender as a pathway to establishing or expanding their presence within the public procurement sector.

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Notice Title

Provision of Archival Environmental Monitoring Solution

Notice Description

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to monitoring the physical environment of its storage and display areas. This will include provision, installation and maintenance of sensors and data loggers, helpdesk support, training, UK data storage and access to an online portal for data analysis and reporting.

Lot Information

Lot 1

NRS has a requirement to place a contract with an external service provider for the provision of an Archive Environmental Monitoring Solution that is critical to maintaining and monitoring the physical environment. This shall include provision, installation and maintenance of sensors and dataloggers, helpdesk functionality, UK data storage and access to an online portal for data analysis and reporting.

Renewal: The Authority reserves the right to extend the contract by an additional 2 x 12 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058a90
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068812-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90711500 - Environmental monitoring other than for construction

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20253 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
14 Sep 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NATIONAL RECORDS OF SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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