Award

Tender for the provision of Examinations Workflow Management System

UNIVERSITY OF WEST LONDON

This public procurement record has 3 releases in its history.

Award

24 Feb 2026 at 10:01

Tender

28 Oct 2025 at 15:30

Planning

20 Aug 2025 at 08:00

Summary of the contracting process

The University of West London has successfully concluded the procurement process for the provision of an Examinations Workflow Management System, crucial for the London College of Music Examinations (LCME). This procurement falls within the industry category of software package and information systems under public authority - sub-central government classification. The contract was awarded to Examtrack Ltd, a large-scale supplier. The tender process utilised an open procurement method, with a contract start date set for 30th March 2026 and completion by 29th March 2031, with options for renewal available up to 2033. The procurement included two functional lots - an Exam Management Platform and a Digital Hosting Solution - costing a gross amount of £819,258, split into £682,715 paid for goods and services, and concluded with a standstill period ending on 5th March 2026.

For businesses in the software development field, especially those specialising in industry-specific software packages, this tender represents a significant opportunity for growth. It allows participation in the public sector, particularly by SMEs with ambitions of providing specialised services to a renowned institution like the University of West London. The award criteria emphasized a blend of commercial and technical capabilities, aesthetic and functional characteristics, and value-added account management services, perfect for entities able to enhance educational systems on a global scale. Opportunities for future system development and additional functionalities ensure continued engagement with innovative firms willing to collaborate and expand their portfolio in public sector software provisions.

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Notice Title

Tender for the provision of Examinations Workflow Management System

Notice Description

This opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution. This requirement is split into 2 lots.

Lot Information

Lot LOT-0000

Options: Possible additional software functionality if required

Renewal: 2 x 12 month extensions at the discretion of UWL

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97250&B= This is not a call for competition. The Engagement process will include discussions with all interested suppliers on LCME’s current operations and high-level requirements, followed by product demonstrations and standardised questions on topic shared below. Sessions may be delivered as one extended meeting or two shorter meetings with key business stakeholders. • Product capability and functional fit • Technical and security considerations • User accessibility • Commercial and licensing model • Implementation and support If you are interested in being part of this Market Engagement, please contact UWL to arrange the session. Please use the messaging function on our eSourcing system EU Supply. Please find the link below: https://uk.eu-supply.com/login.asp?B=uwl Please navigate to the correct project - Market Engagement for the provision of Examinations Workflow Management System Sessions need to have taken place by Friday 5th September

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058ae6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016344-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£682,715 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20261 months ago
Submission Deadline
1 Dec 2025Expired
Future Notice Date
24 Sep 2025Expired
Award Date
23 Feb 20262 months ago
Contract Period
30 Mar 2026 - 29 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WEST LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W5 2NU
Post Town
West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI73 Ealing
Delivery Location
Not specified

Local Authority
Ealing
Electoral Ward
Ealing Broadway
Westminster Constituency
Ealing Central and Acton

Supplier Information

Number of Suppliers
1
Supplier Name

EXAMTRACK

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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