Tender

Invitation to tender for cleaning contract at Harleston Sancroft Academy

DIOCESE OF NORWICH EDUCATION AND ACADEMIES TRUST

This public procurement record has 1 release in its history.

Tender

20 Aug 2025 at 13:15

UK4 - Tender Notice
Summary of the contracting process

The Diocese of Norwich Education and Academies Trust is currently seeking bids for a cleaning contract at Harleston Sancroft Academy. The tender falls under the services category, specifically cleaning services, and is located in Norwich, United Kingdom. The procurement process employs an open method, designed for below-threshold procurement, encouraging wide participation. Interested parties must submit their tenders by 25th September 2025, with any enquiries needing to be addressed by 23rd September 2025. The initial contract term will commence on 1st January 2026 and is set for a duration of three years, with potential for two extensions of up to one year each.

This tender provides an opportunity for businesses that specialise in cleaning services to expand their portfolio by securing a long-term contract with a reputable educational trust. The open competition allows businesses, especially SMEs and VCSEs, an excellent chance to showcase quality services and competitive pricing, as the award criteria heavily weigh both factors. The projected value of the contract is £80,000, offering a substantial opportunity for growth and establishing a relationship with the contracting authority that could lead to future engagements and renewals.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Invitation to tender for cleaning contract at Harleston Sancroft Academy

Notice Description

The Diocese of Norwich Education Services Company (DoNESC) is carrying out a procurement exercise of the behalf of Harleston Sancroft Academy to set in place a new cleaning contract for the next 3 years with a potential 1 + 1 extension at the Trusts discretion.

Lot Information

Lot 1

Renewal: Maximum 2 extensions of 12 months per extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058b68
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050211-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20256 months ago
Submission Deadline
25 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 1 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DIOCESE OF NORWICH EDUCATION AND ACADEMIES TRUST
Contact Name
Darren Williams
Contact Email
darren.williams@donesc.org
Contact Phone
07395333038

Buyer Location

Locality
NORWICH
Postcode
NR20 3LR
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH53 Breckland and South Norfolk
Delivery Location
Not specified
Local Authority
Breckland
Electoral Ward
Mattishall
Westminster Constituency
Mid Norfolk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058b68-2025-08-20T14:15:02+01:00",
    "date": "2025-08-20T14:15:02+01:00",
    "ocid": "ocds-h6vhtk-058b68",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNHL-2765-TRWJ",
            "name": "Diocese of Norwich Education and Academies Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNHL-2765-TRWJ"
            },
            "address": {
                "streetAddress": "Orchard House, East Tuddenham",
                "locality": "Norwich",
                "postalCode": "NR20 3LR",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH17"
            },
            "contactPoint": {
                "name": "Darren Williams",
                "email": "Darren.williams@donesc.org",
                "telephone": "07395333038"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicUndertaking",
                        "description": "Public undertaking"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNHL-2765-TRWJ",
        "name": "Diocese of Norwich Education and Academies Trust"
    },
    "tender": {
        "id": "CA16350",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Invitation to tender for cleaning contract at Harleston Sancroft Academy",
        "description": "The Diocese of Norwich Education Services Company (DoNESC) is carrying out a procurement exercise of the behalf of Harleston Sancroft Academy to set in place a new cleaning contract for the next 3 years with a potential 1 + 1 extension at the Trusts discretion.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 96000,
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-09-25T18:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-23T18:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 96000,
                    "amount": 80000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Based on Quality",
                            "description": "Based on Quality",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Based on Price",
                            "description": "Based on Price",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2029-01-01T23:59:59Z",
                    "maxExtentDate": "2031-01-01T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Maximum 2 extensions of 12 months per extension."
                }
            }
        ],
        "documents": [
            {
                "id": "050211-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050211-2025",
                "datePublished": "2025-08-20T14:15:02+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}