Planning

Online Room Booking System Market Engagement

CHESHIRE WEST AND CHESTER COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

02 Sep 2025 at 10:56

UK2 - Preliminary Market Engagement Notice
Planning

01 Sep 2025 at 12:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cheshire West and Chester Council is in the planning stage for the procurement of an online room booking system. This initiative, titled "Online Room Booking System Market Engagement," falls under the industry category of software packages and information systems. The procurement process aims to identify suitable providers capable of delivering the desired system. Located in Ellesmere Port, the Council has released a preliminary market engagement notice, with key dates including a milestone engagement scheduled for 16th September 2025. The process is categorised as low-value procurement, suitable for SMEs, with the contract period expected to commence on 1st January 2026 and conclude on 31st December 2026.

This tender offers significant opportunities for businesses specialising in software and IT systems, especially those focused on developing and providing SaaS solutions. Small and medium-sized enterprises (SMEs) with experience in similar projects would be well-suited to compete for this contract. Participating in this procurement process could lead to strengthened market presence and potential expansion opportunities by partnering with a public sector organisation like Cheshire West and Chester Council. The Council is actively seeking market feedback and collaboration, which provides an excellent opportunity for businesses to align their offerings with the specific requirements of the public sector.

How relevant is this notice?

Notice Information

Notice Title

Online Room Booking System Market Engagement

Notice Description

Cheshire West and Chester Council is currently considering options for an online room booking solution and is testing the market to establish if there are suitable providers that can provide a system of this type. Documents available www.the-chest.org.uk

Planning Information

www.the-chest.org.uk the above address is where documents can be found

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05914e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053099-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Sep 20253 months ago
Submission Deadline
Not specified
Future Notice Date
16 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHESHIRE WEST AND CHESTER COUNCIL
Contact Name
Not specified
Contact Email
centralprocurement@cheshirewestandchester.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ELLESMERE PORT
Postcode
CH65 0BA
Post Town
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
Not specified
Local Authority
Cheshire West and Chester
Electoral Ward
Central & Grange
Westminster Constituency
Ellesmere Port and Bromborough

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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