Provision of Building-based Day Services for Adults with Learning Disabilities & Complex Needs

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059585-2025-09-08T10:12:01+01:00",
    "date": "2025-09-08T10:12:01+01:00",
    "ocid": "ocds-h6vhtk-059585",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBBG-1282-YCXD",
            "name": "London Borough of Bromley",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBBG-1282-YCXD"
            },
            "address": {
                "streetAddress": "Bromley Civic Centre, Churchill Court, 2 Westmoreland Road",
                "locality": "Bromley",
                "postalCode": "BR1 1AD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI61"
            },
            "contactPoint": {
                "email": "procurement@bromley.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBBG-1282-YCXD",
        "name": "London Borough of Bromley"
    },
    "tender": {
        "id": "ocds-h6vhtk-059585",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Building-based Day Services for Adults with Learning Disabilities & Complex Needs",
        "description": "Bromley Council is procuring the provision of Day Opportunities for Adults resident in the borough. Day activities provide support and activities which aim to support individuals to maintain their independence, learn new skills, and stay socially connected within their communities. The successful provider will be required to deliver a high-quality, building-based day service for adults (aged 18 and over) with learning disabilities and complex needs, including those who present with behaviour that may challenge. The service must be open and accessible for up to seven days a week ensuring flexibility and consistency in support. It is essential that the service remains person-centred, responsive, and adaptable to the unique and evolving needs of each individual, promoting their well-being, independence, and inclusion. The service will be based at the Astley Centre, Bromley. The block contract will be based on a defined number of sessions to be delivered. Additional sessions over and above this threshold, will be commissioned on a spot purchase basis with the successful bidder. The successful provider will need to work in partnership with the Council and other key stakeholder including health partners and carers / families to promote a holistic service to the people accessing the Service.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI61",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 9888000,
            "amount": 8240000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The steps to be followed include: Conditions of Participation - to be evaluated with the highest scoring 6 returns proceeding to the next stage. Invitation to Tender - to be evaluated with the highest scoring 3 returns proceeding to the Best and Final Offer stage (if required). The Invitation to Tender stage may include clarification interviews which not evaluated but used to clarify and confirm tender scores. Best and Final Offer - Tenders resubmitted and evaluated to determine the winning bidder. Please note that this stage may not be required and the Council reserves the right to remove this stage at its discretion. Please see the tender documents for a full description of each stage."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "Tenders must be submitted electronically via the London Tenders Portal at www.londontenders.org - Reference No. DN789543",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-03T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-26T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-15T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 9888000,
                    "amount": 8240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Bidders will need to respond to six quality questions. Evaluation of the quality questions will include the operation of minimum score thresholds as set out in the tender documents. If a proposal receives a score below the required threshold then the bid will not be considered further. The weighting for each of the quality questions are: Q1. Understanding & Supporting People with complex and diverse needs - 25% Q2. Information Governance and Security - 5% Q3. Service Implementation - 15% Q4. Mental and Physical Wellbeing - 20% Q5. Service Development & Innovation 20% Q6. Social Value & Community Inclusion - 15%",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The Council estimates this procurement opportunity based on best market valuation of an estimated annual contract value for PS1,030,000. To be considered for this opportunity, Tenderers shall have a minimum yearly turnover of at least equivalent to this amount. As a Condition of Participation, tenderers must demonstrate that they have sufficient financial standing to perform the contract. This will be assessed in the following way: - The Council will firstly obtain the tenderers' credit rating using Data8 'Business Insights' during the evaluation period. Tenderers that have a credit score of 50 or above and have met any minimum turnover requirements (if included) will be deemed to have sufficient financial standard. - Tenderers that have a credit rating below 50 will be subject to further financial checks. This will be in the form of ratio analysis based on the tenderers' latest accounts (or other evidence, as uploaded by the tenderer on the Find a Tender site). Specifically, tenderers must demonstrate the following: o Trade debtor days to be a maximum of 60 days. o Current ratio to be above 0.6. o Debt to equity ratio to be under 3. - If a tenderer does not meet the criteria above, it will be excluded from the process without further evaluation - For clarity, if you are bidding as a consortium, only the turnover of the members that meet the financial standing criteria (above) will be considered when determining if the minimum turnover requirements (if included) are achieved."
                        },
                        {
                            "type": "technical",
                            "description": "Question 1 - Expertise and Experience (50% weighting) Question 2 - Technical Resources and Workforce (50% weighting) Responses must achieve a minimum score of 2 out of 4. Please refer to the tender documentation for a full description of the criteria and scoring mechanism."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-17T00:00:00+01:00",
                    "endDate": "2031-08-15T23:59:59+01:00",
                    "maxExtentDate": "2034-08-15T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "One extension of three years is available from 16th August 2031 to 15th August 2034. The extension option will be at the discretion of the Council in consultation with the supplier and will ensure continuity of service."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tender Documents are Free and unrestricted access via the London Tenders Portal Ref: DN789543.",
                "url": "www.londontenders.org"
            },
            {
                "id": "054526-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054526-2025",
                "datePublished": "2025-09-08T10:12:01+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}