Award

FIN032 - PTX Bacs Subscription Service

MIDDLESBROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

08 Sep 2025 at 12:53

UK7 - Contract Details Notice
Summary of the contracting process

Middlesbrough Council, acting as the buying organisation, concluded the award stage of its public procurement process for the "FIN032 - PTX Bacs Subscription Service." This procurement falls under the IT services category and covers the region of UKC12 in the United Kingdom. The contract initiation is dated 4th September 2025, with a three-year term starting on 1st October 2025. Conducted as a direct procurement method without competition, the process aims to ensure seamless BACS payment processing services for the council. The procurement was primarily motivated by the need to secure a cost-effective and robust contractual arrangement, as the existing rolling agreement with Bottomline Technologies Limited neared expiry. This strategic contract ensures continuity in the council's essential payment services, mitigating potential risks associated with operational disruptions.

This tender creates opportunities for businesses specialising in IT services, particularly those capable of providing comprehensive support for BACS payment systems. Though the procurement was secured by Bottomline Technologies Limited, a large enterprise based in Reading, there remains scope for other businesses to leverage similar opportunities by demonstrating expertise in IT services and cost-effective solutions that enhance operational efficiencies. Companies possessing a robust understanding of public sector service delivery and digital transformation projects are best positioned to take advantage of such procurement opportunities, potentially driving growth and partnerships with public authorities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

FIN032 - PTX Bacs Subscription Service

Notice Description

Bottomline Technologies currently provides a bureaux service to the Council, enabling the processing of BACS payments. The existing contract is a rolling agreement that is nearing expiry, and the Council now needs to secure a more cost-effective and robust contractual arrangement. While exploring alternative providers is an option, switching would have a significant impact on resources and could introduce substantial technical challenges. This may result in delays or disruptions to payments to suppliers and residents, ultimately affecting the delivery of essential Council services. Therefore, any change would create disproportionate operational risks.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0595d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054656-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£119,607 £100K-£500K

Notice Dates

Publication Date
8 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Sep 20255 months ago
Contract Period
30 Sep 2025 - 30 Sep 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MIDDLESBROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@middlesbrough.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MIDDLESBROUGH
Postcode
TS1 9FT
Post Town
Cleveland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC3 Tees Valley
Small Region (ITL 3)
TLC32 South Teesside
Delivery Location
Not specified
Local Authority
Middlesbrough
Electoral Ward
Newport
Westminster Constituency
Middlesbrough and Thornaby East

Supplier Information

Number of Suppliers
1
Supplier Name

BOTTOMLINE TECHNOLOGIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0595d3-2025-09-08T13:53:38+01:00",
    "date": "2025-09-08T13:53:38+01:00",
    "ocid": "ocds-h6vhtk-0595d3",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLJH-5252-HJDM",
            "name": "Middlesbrough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLJH-5252-HJDM"
            },
            "address": {
                "streetAddress": "PO Box 500",
                "locality": "Middlesbrough",
                "postalCode": "TS1 9FT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC12"
            },
            "contactPoint": {
                "email": "procurement@middlesbrough.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-160150",
            "name": "Bottomline Technologies Limited",
            "address": {
                "streetAddress": "1600 Arlington Business Park, Theale, Reading, Berkshire, England",
                "locality": "Reading",
                "postalCode": "RG7 4SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "email": "rharrison@bottomline.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLJH-5252-HJDM",
        "name": "Middlesbrough Council"
    },
    "tender": {
        "id": "FIN032",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "FIN032 - PTX Bacs Subscription Service",
        "description": "Bottomline Technologies currently provides a bureaux service to the Council, enabling the processing of BACS payments. The existing contract is a rolling agreement that is nearing expiry, and the Council now needs to secure a more cost-effective and robust contractual arrangement. While exploring alternative providers is an option, switching would have a significant impact on resources and could introduce substantial technical challenges. This may result in delays or disruptions to payments to suppliers and residents, ultimately affecting the delivery of essential Council services. Therefore, any change would create disproportionate operational risks.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-160150",
                    "name": "Bottomline Technologies Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKC12",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2025-10-01T00:00:00+01:00",
                "endDate": "2028-09-30T23:59:59+01:00"
            },
            "value": {
                "amountGross": 143528.94,
                "amount": 119607.45,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-09-04T00:00:00+01:00",
            "documents": [
                {
                    "id": "054656-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/054656-2025",
                    "datePublished": "2025-09-08T13:53:38+01:00",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}