Notice Information
Notice Title
NWSSP Mobile Elevating Work Platforms
Notice Description
NHS Wales Shared Services Partnership, Primary Care Services Business Support Team, recently based in Dupont, Mamhilad Estate, Pontypool, houses several different sub-teams of the Business Support Department. These teams provide critical services to NHS Wales Shared Services Partnerships, Primary Care Services (PCS) stakeholders and customers, both internal and external. This includes the following services: Live Patient Medical Records The Provision of the Patient Medical Records (PMR) service and the associated medical records movement. PCS currently provide this service to 129 GP Practices across Wales, consisting of over 1,200,000 patient records. The service relates to the storage of live patient medical records in our Central archive as opposed to on-site in GP Practices. The service has expanded since being established in 2015, providing opportunity within Primary Care to expand and offer additional services to optimise the use of space in General Practice. PCS staff require constant access to these medical records as they are picked and returned daily. Deceased & Suspense Medical Records The Management of an All-Wales archive service for Primary Care Contractors and PCS Staff. All Welsh Deceased & Suspense records are stored in line with legal requirements set by Welsh Government: These records also require regular retrieval as part of the Health Record Request service provided by PCS. As a result of the recent relocation of our entire archive including live PMR, suspense and recently deceased patients' medical records, the decision was made to maximise the space in the new building and therefore increase the height of the racking to 4 tier (rather than the 3 tier in the previous building). In order to allow safe access to the records on the higher tiers, the NWSSP Health and Safety department advised the introduction of Mobile Elevated Working Platforms (MEWPs) to retrieve or replace medical records. It was agreed that the procurement of a push able MEWP rather than drivable would ensure that the machine can easily be manoeuvred in and out the narrow isles (100cm) between the racking and this would cause less damage to the racking infrastructure. NWSSP are looking to lease 9 Mobile Elevated Work Platforms (MEWP) for an initial period of 3 years, with the possibility of two subsequent extensions of 2 years.
Planning Information
Please contact Michael.Butler2@wales.nhs.uk for further details relating to this upcoming opportunity.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-059843
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/085568-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME, VCSE
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
42 - Industrial machinery
-
- CPV Codes
42410000 - Lifting and handling equipment
Notice Value(s)
- Tender Value
- £125,000 £100K-£500K
- Lots Value
- £125,000 £100K-£500K
- Awards Value
- £105,117 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Dec 20252 months ago
- Submission Deadline
- 2 Dec 2025Expired
- Future Notice Date
- 3 Nov 2025Expired
- Award Date
- 22 Dec 20252 months ago
- Contract Period
- 12 Jan 2026 - 11 Jan 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Contact Name
- Michael Butler
- Contact Email
- michael.butler2@wales.nhs.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 3UZ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL Wales
-
- Local Authority
- Cardiff
- Electoral Ward
- Gabalfa
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/085568-2025
22nd December 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/071378-2025
5th November 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/055666-2025
11th September 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-059843-2025-12-22T16:54:13Z",
"date": "2025-12-22T16:54:13Z",
"ocid": "ocds-h6vhtk-059843",
"initiationType": "tender",
"parties": [
{
"id": "GB-NHS-RQF",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"identifier": {
"scheme": "GB-NHS",
"id": "RQF"
},
"address": {
"streetAddress": "4-5 Charnwood Court,",
"locality": "Cardiff",
"postalCode": "CF14 3UZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Michael Butler",
"email": "michael.butler2@wales.nhs.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
"classifications": [
{
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
},
{
"id": "GB-PPON-PGMH-1957-NCPV",
"name": "Height Lift & Shift Limited",
"identifier": {
"scheme": "GB-PPON",
"id": "PGMH-1957-NCPV"
},
"address": {
"streetAddress": "5 Carrwood Park",
"locality": "Leeds",
"postalCode": "LS15 4LG",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE42"
},
"contactPoint": {
"email": "stuarthoneywood@hls.co"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-NHS-RQF",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "Please contact Michael.Butler2@wales.nhs.uk for further details relating to this upcoming opportunity.",
"dueDate": "2025-11-01T23:59:59+00:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "055666-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/055666-2025",
"datePublished": "2025-09-11T09:56:13+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "SSP-FTS-60882",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "NWSSP Mobile Elevating Work Platforms",
"description": "NHS Wales Shared Services Partnership, Primary Care Services Business Support Team, recently based in Dupont, Mamhilad Estate, Pontypool, houses several different sub-teams of the Business Support Department. These teams provide critical services to NHS Wales Shared Services Partnerships, Primary Care Services (PCS) stakeholders and customers, both internal and external. This includes the following services: Live Patient Medical Records The Provision of the Patient Medical Records (PMR) service and the associated medical records movement. PCS currently provide this service to 129 GP Practices across Wales, consisting of over 1,200,000 patient records. The service relates to the storage of live patient medical records in our Central archive as opposed to on-site in GP Practices. The service has expanded since being established in 2015, providing opportunity within Primary Care to expand and offer additional services to optimise the use of space in General Practice. PCS staff require constant access to these medical records as they are picked and returned daily. Deceased & Suspense Medical Records The Management of an All-Wales archive service for Primary Care Contractors and PCS Staff. All Welsh Deceased & Suspense records are stored in line with legal requirements set by Welsh Government: These records also require regular retrieval as part of the Health Record Request service provided by PCS. As a result of the recent relocation of our entire archive including live PMR, suspense and recently deceased patients' medical records, the decision was made to maximise the space in the new building and therefore increase the height of the racking to 4 tier (rather than the 3 tier in the previous building). In order to allow safe access to the records on the higher tiers, the NWSSP Health and Safety department advised the introduction of Mobile Elevated Working Platforms (MEWPs) to retrieve or replace medical records. It was agreed that the procurement of a push able MEWP rather than drivable would ensure that the machine can easily be manoeuvred in and out the narrow isles (100cm) between the racking and this would cause less damage to the racking infrastructure. NWSSP are looking to lease 9 Mobile Elevated Work Platforms (MEWP) for an initial period of 3 years, with the possibility of two subsequent extensions of 2 years.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "42410000",
"description": "Lifting and handling equipment"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 150000,
"amount": 125000,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": false,
"lots": [
{
"id": "1",
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-01-12T00:00:00+00:00",
"endDate": "2029-01-11T23:59:59+00:00",
"maxExtentDate": "2031-01-11T23:59:59+00:00"
},
"hasRenewal": true,
"status": "complete",
"value": {
"amountGross": 150000,
"amount": 125000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "cost",
"name": "Commercial",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Values",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"selectionCriteria": {
"criteria": [
{
"description": "A demonstration must be completed. Further details are provided in the ITT documents available on the eTender Wales Portal."
}
]
},
"renewal": {
"description": "24 months extension option"
}
}
],
"communication": {
"futureNoticeDate": "2025-11-03T23:59:59+00:00"
},
"status": "complete",
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"submissionMethodDetails": "Submission and further details can be found via https://etenderwales.ukp.app.jaggaer.com/home.html ITT Code - itt_121146",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2025-12-02T16:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2025-11-25T16:00:00+00:00"
},
"documents": [
{
"id": "071378-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/071378-2025",
"datePublished": "2025-11-05T16:10:18Z",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "NWSSP Mobile Elevating Work Platforms",
"status": "active",
"date": "2025-12-22T00:00:00+00:00",
"value": {
"amountGross": 126141,
"amount": 105117,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-PPON-PGMH-1957-NCPV",
"name": "Height Lift & Shift Limited"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "42410000",
"description": "Lifting and handling equipment"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-01-12T00:00:00+00:00",
"endDate": "2029-01-11T23:59:59+00:00",
"maxExtentDate": "2031-01-11T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "24 months extension option"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "085568-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/085568-2025",
"datePublished": "2025-12-22T16:54:13Z",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-01-08T23:59:59+00:00",
"status": "scheduled"
}
]
}
]
}