Award

NWSSP Mobile Elevating Work Platforms

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 3 releases in its history.

Award

22 Dec 2025 at 16:54

Tender

05 Nov 2025 at 16:10

Planning

11 Sep 2025 at 08:56

Summary of the contracting process

The procurement process for the NHS Wales Shared Services Partnership - hosted by Velindre University NHS Trust, has reached the award stage following an open competition under the below-threshold procurement method. The contract, titled "NWSSP Mobile Elevating Work Platforms," involves leasing nine mobile elevating work platforms essential for handling patient medical records in a central archive. The initiative serves the Primary Care Services sector within the healthcare industry, specifically situated in Cardiff, UK, with the contract active from 12th January 2026. The procurement was finalised on 22nd December 2025, with a gross value of £126,141, and has the potential for renewal with two additional extensions of two years each.

This tender presents a significant opportunity for small and medium-sized enterprises specialising in lifting and handling equipment supply to engage with NHS Wales Shared Services. The selected supplier, Height Lift & Shift Limited, exemplifies the type of business well-suited for such contracts, especially those that can offer nimble solutions for narrow space requirements. Businesses capable of fulfilling such specialised needs, particularly those familiar with healthcare settings or able to provide innovative equipment extensions, may find similar opportunities beneficial for business growth and expansion into new markets.

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Notice Title

NWSSP Mobile Elevating Work Platforms

Notice Description

NHS Wales Shared Services Partnership, Primary Care Services Business Support Team, recently based in Dupont, Mamhilad Estate, Pontypool, houses several different sub-teams of the Business Support Department. These teams provide critical services to NHS Wales Shared Services Partnerships, Primary Care Services (PCS) stakeholders and customers, both internal and external. This includes the following services: Live Patient Medical Records The Provision of the Patient Medical Records (PMR) service and the associated medical records movement. PCS currently provide this service to 129 GP Practices across Wales, consisting of over 1,200,000 patient records. The service relates to the storage of live patient medical records in our Central archive as opposed to on-site in GP Practices. The service has expanded since being established in 2015, providing opportunity within Primary Care to expand and offer additional services to optimise the use of space in General Practice. PCS staff require constant access to these medical records as they are picked and returned daily. Deceased & Suspense Medical Records The Management of an All-Wales archive service for Primary Care Contractors and PCS Staff. All Welsh Deceased & Suspense records are stored in line with legal requirements set by Welsh Government: These records also require regular retrieval as part of the Health Record Request service provided by PCS. As a result of the recent relocation of our entire archive including live PMR, suspense and recently deceased patients' medical records, the decision was made to maximise the space in the new building and therefore increase the height of the racking to 4 tier (rather than the 3 tier in the previous building). In order to allow safe access to the records on the higher tiers, the NWSSP Health and Safety department advised the introduction of Mobile Elevated Working Platforms (MEWPs) to retrieve or replace medical records. It was agreed that the procurement of a push able MEWP rather than drivable would ensure that the machine can easily be manoeuvred in and out the narrow isles (100cm) between the racking and this would cause less damage to the racking infrastructure. NWSSP are looking to lease 9 Mobile Elevated Work Platforms (MEWP) for an initial period of 3 years, with the possibility of two subsequent extensions of 2 years.

Planning Information

Please contact Michael.Butler2@wales.nhs.uk for further details relating to this upcoming opportunity.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059843
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085568-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery


CPV Codes

42410000 - Lifting and handling equipment

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
£105,117 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Dec 20252 months ago
Submission Deadline
2 Dec 2025Expired
Future Notice Date
3 Nov 2025Expired
Award Date
22 Dec 20252 months ago
Contract Period
12 Jan 2026 - 11 Jan 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Michael Butler
Contact Email
michael.butler2@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

HEIGHT LIFT & SHIFT

Open Contracting Data Standard (OCDS)

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