Planning

Electronic Point of Sale (EPOS) Solution

CARDIFF METROPOLITAN UNIVERSITY

This public procurement record has 1 release in its history.

Planning

11 Sep 2025 at 16:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff Metropolitan University is in the planning stage of a procurement process looking to implement a modern Electronic Point of Sale (EPOS) solution. The process is outlined under the legal basis of the UK Public General Acts 2023/54 and is classified under the industry category of software development and business transaction packages. Located in Cardiff, UK, the university aims to enhance its payment handling options with this tender. Interested parties should note that the pre-market engagement phase will be conducted through the University’s 'In-Tend' portal, with submissions due by 3rd October 2025. A shortlist of up to five bidders will be invited to demonstrate their solutions to the university stakeholders.

The EPOS solution tender presents substantial growth opportunity for businesses specialising in software development, particularly those offering point-of-sale systems. Given the project involves goods with a contract period set to begin on 1st August 2026, small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the procurement is designed to accommodate their involvement. With a potential contract value reaching up to £108,000, the project offers a lucrative entry into the academic sector, making it ideal for businesses equipped to provide high-quality, customer-focused POS solutions adaptable to the diverse needs of a university environment.

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Notice Information

Notice Title

Electronic Point of Sale (EPOS) Solution

Notice Description

Through this pre-market engagement (PME), Cardiff Metropolitan University ("the University") is seeking to gain a better understanding of the current systems and service capabilities available in the marketplace, that could potentially provide a modern, customer-focussed Electronic Point of Sale (EPOS) system to support payment handling for a wide range of products and services across the University.

Planning Information

The process will be conducted via the University’s ‘In-Tend’ portal where interested parties will be able to access the initial documentation in the form of a questionnaire, receive all process related notifications and issues correspondence. The portal web address is: https://in-tendhost.co.uk/cardiffmet/aspx/Home The notice web address is: https://in-tendhost.co.uk/cardiffmet/aspx/ProjectManage/248 Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email mail account is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur. On review of submissions, the University intends to invite a maximum of 5 interested parties to demonstrate their system to a panel of university stakeholders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0598f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/055980-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48110000 - Point of sale (POS) software package

48400000 - Business transaction and personal business software package

72212110 - Point of sale (POS) software development services

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF METROPOLITAN UNIVERSITY
Contact Name
Not specified
Contact Email
tenders@cardiffmet.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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