Planning

Absence Management System

THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA

This public procurement record has 1 release in its history.

Planning

12 Sep 2025 at 11:34

UK3 - Planned Procurement Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria is initiating a procurement process for an Absence Management System, targeting the software package and information systems sector. This planned procurement is in the planning stage, with an open competitive flexible procedure being implemented. The contract, which is expected to commence on 1st April 2026 and end by 31st March 2030, includes potential options for two additional 12-month extensions. The procurement is above the threshold and is part of pre-market engagement to gather relevant information before finalising the procurement route. Key deadlines include the tender period closing on 2nd March 2026, with an award decision by 20th March 2026. The contract's location is within the United Kingdom, primarily focusing on the UK region.

This tender offers significant potential for businesses specialising in software solutions, particularly those equipped to handle absence management systems. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate due to the procurement's suitability criteria, which emphasises flexibility and innovation. Companies that can provide competitive, robust software packages and related services stand to benefit from this opportunity, potentially expanding their footprint in the public sector while collaborating with a prominent governmental authority. Businesses able to respond in English and contribute valuable insights during the pre-market engagement process will likely find this tender especially attractive.

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Notice Information

Notice Title

Absence Management System

Notice Description

Northumbria Police are looking for a new absence management system. This notice is being issued inclusive of a request for information as part of our pre-market engagement process to ascertain the necessary information before making an informed decision on the market and procurement route.

Lot Information

Lot 1

Renewal: The contract will potentially include two optional 12-month extension periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059960
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/056168-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Sep 20255 months ago
Submission Deadline
2 Mar 20261 weeks to go
Future Notice Date
30 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA
Contact Name
Not specified
Contact Email
procurement@northumbria.police.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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