Notice Information
Notice Title
Increased fees for the appointed Employers Agent (EA) service for the Eastwick Row housing development
Notice Description
Extension of the existing contract with Philip Pank Partnership LLP (PPP) for EA services due to: - Collapse of original contractor (Jarvis Contracting Ltd) - Emergency support provided by PPP - Continuity and specialist knowledge of the project
Lot Information
Lot 1
In 2018, Dacorum Borough Council undertook a competitive procurement exercise to appoint an Employer's Agent (EA) for the Eastwick Row housing development, a scheme comprising 34 new apartments. Following the evaluation of 20 tenders, the contract was awarded to Philip Pank Partnership LLP (PPP) in September 2018 for a value of PS72,046 + VAT. The EA was appointed to manage the building contract through to the end of the defects liability period. However, due to unforeseen circumstances-including the collapse of the original principal contractor, Jarvis Contracting Ltd, in March 2023-PPP was required to provide additional services beyond the original scope. These included liaising with the administrator and bondsman, preparing a full inventory of materials left on site, and supporting the procurement of a replacement contractor. Given PPP's in-depth knowledge of the project and their continued involvement since the design stage, the Council determined that extending the existing contract represented the most expedient and value-for-money solution. A new contract value of PS208,204 + VAT has been agreed, incorporating previously undrawn funds and additional fees for the extended scope of work. This direct award is made under Regulation 32(2)(c) of the Public Contracts Regulations 2015, due to extreme urgency brought about by unforeseeable events. Re-tendering the EA role at this stage would risk significant delays and disruption to the project.
Procurement Information
The contract has been awarded under Regulation 32(2)(c) of the Public Contracts Regulations 2015 due to extreme urgency brought about by unforeseeable events. Dacorum Borough Council originally procured the Employers Agent (EA) services for the Eastwick Row housing development through a competitive tender in 2018, awarding the contract to Philip Pank Partnership LLP. The EA was appointed to manage the building contract through to the end of the defects liability period. In March 2023, the principal contractor Jarvis Contracting Ltd. went into administration, creating an urgent need for continuity and additional EA support. PPP provided emergency services including liaising with the administrator, securing site materials, and preparing documentation for a new contractor appointment. Given PPP's extensive knowledge of the project and their ongoing involvement since the design stage, re-tendering the EA role would have caused significant delays and risked non-compliance with the Council's Employers Requirements. The Council determined that extending the existing contract was the most expedient and value-for-money solution. The revised contract value is PS208,204 + VAT, incorporating previously undrawn funds and additional fees for the extended scope of work.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0599d6
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/056388-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
71530000 - Construction consultancy services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £208,204 £100K-£500K
Notice Dates
- Publication Date
- 13 Sep 20255 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 5 Aug 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DACORUM BOROUGH COUNCIL
- Contact Name
- Andrew Linden
- Contact Email
- andrew.linden@dacorum.gov.uk
- Contact Phone
- +44 1442228263
Buyer Location
- Locality
- HEMEL HEMPSTEAD
- Postcode
- HP1 1DN
- Post Town
- Hemel Hempstead
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH2 Bedfordshire and Hertfordshire
- Small Region (ITL 3)
- TLH27 South West Hertfordshire
- Delivery Location
- TLH23 Hertfordshire CC
-
- Local Authority
- Dacorum
- Electoral Ward
- Hemel Hempstead Town
- Westminster Constituency
- Hemel Hempstead
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0599d6-2025-09-13T06:57:29+01:00",
"date": "2025-09-13T06:57:29+01:00",
"ocid": "ocds-h6vhtk-0599d6",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-0599d6",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Increased fees for the appointed Employers Agent (EA) service for the Eastwick Row housing development",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "71530000",
"description": "Construction consultancy services"
},
"mainProcurementCategory": "services",
"description": "Extension of the existing contract with Philip Pank Partnership LLP (PPP) for EA services due to: - Collapse of original contractor (Jarvis Contracting Ltd) - Emergency support provided by PPP - Continuity and specialist knowledge of the project",
"lots": [
{
"id": "1",
"description": "In 2018, Dacorum Borough Council undertook a competitive procurement exercise to appoint an Employer's Agent (EA) for the Eastwick Row housing development, a scheme comprising 34 new apartments. Following the evaluation of 20 tenders, the contract was awarded to Philip Pank Partnership LLP (PPP) in September 2018 for a value of PS72,046 + VAT. The EA was appointed to manage the building contract through to the end of the defects liability period. However, due to unforeseen circumstances-including the collapse of the original principal contractor, Jarvis Contracting Ltd, in March 2023-PPP was required to provide additional services beyond the original scope. These included liaising with the administrator and bondsman, preparing a full inventory of materials left on site, and supporting the procurement of a replacement contractor. Given PPP's in-depth knowledge of the project and their continued involvement since the design stage, the Council determined that extending the existing contract represented the most expedient and value-for-money solution. A new contract value of PS208,204 + VAT has been agreed, incorporating previously undrawn funds and additional fees for the extended scope of work. This direct award is made under Regulation 32(2)(c) of the Public Contracts Regulations 2015, due to extreme urgency brought about by unforeseeable events. Re-tendering the EA role at this stage would risk significant delays and disruption to the project.",
"hasOptions": false
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKH23"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "The contract has been awarded under Regulation 32(2)(c) of the Public Contracts Regulations 2015 due to extreme urgency brought about by unforeseeable events. Dacorum Borough Council originally procured the Employers Agent (EA) services for the Eastwick Row housing development through a competitive tender in 2018, awarding the contract to Philip Pank Partnership LLP. The EA was appointed to manage the building contract through to the end of the defects liability period. In March 2023, the principal contractor Jarvis Contracting Ltd. went into administration, creating an urgent need for continuity and additional EA support. PPP provided emergency services including liaising with the administrator, securing site materials, and preparing documentation for a new contractor appointment. Given PPP's extensive knowledge of the project and their ongoing involvement since the design stage, re-tendering the EA role would have caused significant delays and risked non-compliance with the Council's Employers Requirements. The Council determined that extending the existing contract was the most expedient and value-for-money solution. The revised contract value is PS208,204 + VAT, incorporating previously undrawn funds and additional fees for the extended scope of work."
},
"awards": [
{
"id": "056388-2025-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-OC437669",
"name": "Philip Pank Partnership LLP"
}
]
}
],
"parties": [
{
"id": "GB-FTS-150995",
"name": "Dacorum Borough Council",
"identifier": {
"legalName": "Dacorum Borough Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "The Forum, Marlowes",
"locality": "Hemel Hempstead",
"region": "UKH23",
"postalCode": "HP11DN",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Andrew Linden",
"telephone": "+44 1442228263",
"email": "Andrew.Linden@dacorum.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://dacorum.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-COH-OC437669",
"name": "Philip Pank Partnership LLP",
"identifier": {
"legalName": "Philip Pank Partnership LLP",
"id": "OC437669",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "113 Euston Street",
"locality": "London",
"region": "UKI3",
"postalCode": "NW1 2EX",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-136",
"name": "High Court of England and Wales",
"identifier": {
"legalName": "High Court of England and Wales"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-150995",
"name": "Dacorum Borough Council"
},
"contracts": [
{
"id": "056388-2025-1",
"awardID": "056388-2025-1",
"status": "active",
"value": {
"amount": 208204,
"currency": "GBP"
},
"dateSigned": "2024-08-06T00:00:00+01:00"
}
],
"language": "en"
}