Tender

UKRI-5065 BAS - Gateway Agent for Cape Town

UK RESEARCH & INNOVATION (UKRI)

This public procurement record has 1 release in its history.

Tender

15 Sep 2025 at 15:21

UK4 - Tender Notice
Summary of the contracting process

The current tender process initiated by UK Research & Innovation (UKRI) seeks to appoint a Gateway Agent for Cape Town, focusing on travel agency and related services. The procurement falls under the services category and targets the public authority - central government in the United Kingdom. UKRI is located in Swindon, Wiltshire, and this open procedure is part of an active tender stage. Prospective suppliers should note that electronic submissions are accepted in English, with the tender period set to close on 15th October 2025. The contract will commence on 21st November 2025 and is expected to last for three years, with the option of a one-year extension. Interested parties should also be aware that participation in this procurement could lead to a framework agreement with a single supplier for port agency services.

This procurement offers significant business growth opportunities for companies proficient in providing comprehensive port agency services, particularly those with experience in handling logistics, shipment, and procurement. SMEs are encouraged to compete, especially those able to meet the requirements for 24/7 availability and the operational demands of the Antarctic season. The tender valuing £240,000 provides a promising avenue for businesses looking to expand their portfolio in public sector contracts, particularly within the travel and cargo handling sectors. This open procedure welcomes diverse suppliers, providing a competitive landscape to showcase expertise and technical quality, thus fostering potential long-term collaboration with UKRI.

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Notice Information

Notice Title

UKRI-5065 BAS - Gateway Agent for Cape Town

Notice Description

BAS requires a gateway agent to act as their representative in Cape Town and carry out operational functions on their behalf, allowing smooth facilitation of the Antarctic season. Assistance is required on some level year-round, with a peak in assistance required during the Halley operational season (early November to mid-February). Assistance includes but is not limited to handling of passengers, cargo handling, storage and shipment, port/vessel handling and procurement. BAS requires agency representative in Cape Town to be available on a 24/7 on call basis.

Lot Information

Lot 1

Renewal: The framework agreement can be extended for an additional 1 calendar year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059aa1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/056696-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63510000 - Travel agency and similar services

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
£240,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Sep 20255 months ago
Submission Deadline
15 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
21 Nov 2025 - 20 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION (UKRI)
Contact Name
Not specified
Contact Email
nercprocurement@ukri.org
Contact Phone
Not specified

Buyer Location

Locality
SWINDON, WILTSHIRE
Postcode
SN2 1FL
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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