Planning

Pre-Market Engagement Notice: Christmas Lights Scheme 2027

CIRENCESTER TOWN COUNCIL

This public procurement record has 1 release in its history.

Planning

16 Sep 2025 at 10:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cirencester Town Council is in the planning stage for its 2027 Christmas Lights Scheme, seeking early market engagement with potential suppliers. The procurement is classified under the 'services' category, focusing on electrical machinery, apparatus, equipment, and lighting installation services. The scheme involves design, supply, installation, removal, storage, and maintenance tasks in Cirencester, Gloucestershire, UK. Key dates include a deadline for expressions of interest on 17 November 2025, with site viewings available from 30 November to 30 December 2025. Suppliers can also participate in an optional meeting and Q&A session between 8 and 12 December 2025. The formal procurement process is scheduled to commence in mid-2026, with the contract awarded in autumn 2026, and delivery set for November 2027.

This tender offers expansive opportunities for businesses in the electrical and lighting sectors keen to showcase innovation and sustainability, particularly those capable of implementing energy-efficient solutions such as LED lighting. With an anticipated contract duration of five years, subject to performance, the opportunity is well-suited for businesses skilled in large-scale installation and maintenance. The project budget stands at £28,000, but flexibility for higher quotes exists. Engaging early allows businesses to influence the tender’s scope and demonstrate their capacity to meet the Council's long-standing festive lighting tradition's needs while aligning with sustainability goals.

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Notice Information

Notice Title

Pre-Market Engagement Notice: Christmas Lights Scheme 2027

Notice Description

Cirencester Town Council is seeking early engagement with potential suppliers for its 2027 Christmas Lighting Scheme. This pre-market consultation is intended to inform the future procurement process and help the Council understand financial implications, market capacity, innovation, and installation lead times. The Council is not, at this stage, seeking formal quotations or proposals but welcomes interest and feedback from suppliers who may wish to bid when the formal tender is launched in mid-2026 including site visits to plan the scheme (refer to Engagement Section). Background Cirencester has a long-standing tradition of festive lighting throughout its town centre. The 2027 scheme is anticipated to: * Cover multiple key streets and public spaces * Include design, supply, installation, removal, storage and maintenance * Reflect sustainability goals (e.g. LED use, low-energy systems) * Run for 5 years (subject to performance) * Work within the current budget of PS28,000 excluding VAT, however quotes over this may be considered. Objectives of This Notice * Inform the market of our future intentions * Invite suppliers to express interest * Allow suppliers to view the existing scheme during the 2025 festive season * Offer opportunities for early dialogue, site visits, and feedback

Planning Information

Market Engagement Activities • Expression of Interest Deadline: 17 November 2025 • Site Viewing Opportunities following the light switch on event: 30th November - 30th December 2025. • Optional Supplier Meeting / Q&A: between 8th - 12 December 2025 To register your interest or request a site visit, please email Sarah Oakley at markets@cirencester.gov.uk by 17 November 2025 Next Steps A formal procurement process will be launched in mid-2026, with contract award anticipated in autumn 2026 and delivery scheduled for November 2027. This early engagement will not form part of the tender evaluation, and no supplier will be advantaged or disadvantaged through participation in this pre-market consultation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b24
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/056893-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

51 - Installation services (except software)

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£28,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
6 Jan 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CIRENCESTER TOWN COUNCIL
Contact Name
Sarah Oakley
Contact Email
markets@cirencester.gov.uk
Contact Phone
01285 655646

Buyer Location

Locality
CIRENCESTER, GLOUCESTERSHIRE
Postcode
GL7 2PP
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Cotswold
Electoral Ward
St Michael's
Westminster Constituency
South Cotswolds

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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