Tender

Procurement for National River Flow Archive Peak Flows Dataset Maintenance

ENVIRONMENT AGENCY

This public procurement record has 2 releases in its history.

Tender

03 Dec 2025 at 11:35

Planning

18 Sep 2025 at 15:21

Summary of the contracting process

The public procurement process is currently at the tender stage and focuses on the maintenance of the National River Flow Archive's Peak Flows Dataset, a cornerstone for flood estimation calculations across the UK. The buying organisation is the Environment Agency, collaborating with the Department for Environment, Food and Rural Affairs. This contract spans environmental services, specifically dealing with flood-prevention and river regulation works, and is located in London, United Kingdom. The contract is for four years, extending the service until March 2030. The procurement method is an open Competitive Flexible Procedure under the Procurement Act 2023. Key deadlines include the tender period ending on 21 January 2026 and the award period concluding on 13 February 2026. The contract's start date is slated for 1 April 2026.

This tender represents a significant opportunity for businesses in environmental data management and flood-risk assessment sectors. The project is well-suited for small and medium-sized enterprises who can meet the technical quality and price criteria, with a focus on maintaining and enhancing a critical dataset that supports flood-risk calculations. Companies with expertise in data hosting, quality control automation, and stakeholder engagement will find this contract particularly appealing. Participation in this tender can foster stronger connections within the governmental environmental sector and drive business growth by contributing to a strategic national asset. The flexibility of the competitive procedure offers a chance for bidders to refine proposals and potentially submit a Best and Final Offer if required, enhancing the competitive nature of the bidding process.

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Notice Title

Procurement for National River Flow Archive Peak Flows Dataset Maintenance

Notice Description

The National River Flow Archive's Peak Flows Dataset (NRFA-PFD) forms a key strategic national asset, underpinning most flood estimation calculations in the UK. The NRFA-PFD refers to the complete UK-wide dataset - with contributions from the Environment Agency (EA), Natural Resources Wales (NRW), the Scottish Environment Protection Agency (SEPA) and the Department for Infrastructure - Rivers (DfIR - covering Northern Ireland). NRFA-PFD ensures that data and information on peak flow data are openly available and consistent across the UK to a wide range of stakeholders. The current contract for this service ends in March 2026, and a new four-year contract is needed to maintain the service until March 2030.

Planning Information

We wish to understand interest in this requirement to inform our approach and to sight suppliers of the upcoming opportunity. Please note, this does not commit Defra to any procurement approach. Please confirm your interest in bidding for this opportunity, and indicate whether there are any barriers preventing you from participating. Kindly respond by email to dgc-laww-buyer@defra.gov.uk referencing this opportunity, by no later than 5pm (17:00 GMT) on the 6th October 2025.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059d88
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079270-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

45246000 - River regulation and flood control works

45246400 - Flood-prevention works

90700000 - Environmental services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Dec 20252 months ago
Submission Deadline
21 Jan 2026Expired
Future Notice Date
9 Mar 20262 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ENVIRONMENT AGENCY
Additional Buyers

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS

Contact Name
Daniela Ciampa
Contact Email
dgcenquiries@defra.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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