Winter Bureau and Weather Station Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059de8-2025-10-29T09:46:56Z",
    "date": "2025-10-29T09:46:56Z",
    "ocid": "ocds-h6vhtk-059de8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLDL-8938-YGYW",
            "name": "Kent County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLDL-8938-YGYW"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Maidstone",
                "postalCode": "ME14 1XQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ45"
            },
            "contactPoint": {
                "email": "sourcingsupportteam@kent.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.kent.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01487125",
            "name": "VAISALA LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01487125"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PPCV-2355-BDRZ"
                }
            ],
            "address": {
                "streetAddress": "6230 Bishops Court Solihull Parkway",
                "locality": "Birmingham",
                "postalCode": "B37 7YB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG32"
            },
            "contactPoint": {
                "email": "weathersales.uk@vaisala.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.vaisala.com",
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLDL-8938-YGYW",
        "name": "Kent County Council"
    },
    "tender": {
        "id": "CN250206",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Winter Bureau and Weather Station Maintenance Services",
        "description": "This requirement is for Road Weather Information System maintenance and operation required within the Growth, Environment and Transport Directorate. This contract covers the maintenance and operation of the existing network of Weather Stations throughout the County of Kent.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Software Compatibility - The existing weather station software operates the weather stations using a specific operating system. Alternative providers do not offer compatible software, leading to integration issues and potentially costly reconfiguration. Proprietary Parts - Spare and consumable parts are unique to the current manufacture, Vaisala. These components are not universally interchangeable. Alternative suppliers would be required to source these from the original manufacturer, Vaisala, resulting in additional costs and delays. Continuity of Service - Retaining the same manufacturer for weather stations and components ensures uninterrupted delivery of weather forecasting services, maintaining consistency and reliability across the system. Seamless Integration - New and additional weather instruments can be added to our existing weather stations infrastructure without the need to seek additional software or operating systems, ensuring operational efficiency. Established In-House Capability - KCC staff are already trained with this type of equipment. In-house experts are capable of performing frontline repairs, testing, trouble shooting and basic maintenance, reducing reliance on external support and delivers long term cost savings. Alternative Solutions Impact- Any alternative solution would likely require significant reconfiguration due to incompatibility with the existing operating system and infrastructure. This would introduce additional costs for integration, training, and support, while also increasing the risk of operational disruption and reduced service efficiency.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 360000,
                "amount": 300000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-01487125",
                    "name": "VAISALA LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "38127000",
                            "description": "Weather stations"
                        }
                    ],
                    "relatedLot": "1",
                    "deliveryAddresses": [
                        {
                            "region": "UKJ",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ]
                }
            ],
            "contractPeriod": {
                "startDate": "2025-11-08T00:00:00Z",
                "endDate": "2028-09-30T23:59:59+01:00",
                "maxExtentDate": "2030-09-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract may be extended by up to 2 years (24 months), either through two separate 1 year (12 months) extensions or a single 2 year (24 months) extension. Please note that these are optional extensions, subject to the Council's discretion."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "058011-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/058011-2025",
                    "datePublished": "2025-09-19T10:33:39+01:00",
                    "format": "text/html"
                },
                {
                    "id": "069234-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/069234-2025",
                    "datePublished": "2025-10-29T09:46:56Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-11-08T23:59:59Z",
                    "status": "scheduled"
                }
            ],
            "date": "2025-10-01T00:00:00+01:00",
            "standstillPeriod": {
                "endDate": "2025-11-07T23:59:59+00:00"
            }
        }
    ],
    "language": "en"
}