Tender

Interim Finance System

SCOTTISH POLICE AUTHORITY

This public procurement record has 4 releases in its history.

TenderUpdate

27 Oct 2025 at 15:09

TenderUpdate

27 Oct 2025 at 10:31

TenderUpdate

08 Oct 2025 at 09:12

Tender

22 Sep 2025 at 07:44

Summary of the contracting process

Police Scotland, through the Scottish Police Authority, is seeking to procure an Interim Finance System, as listed under the CPV code 48442000 for Financial systems software package. This tender falls within the goods category and is part of an active procurement process, currently at the tender stage. The procurement is conducted via an open procedure, inviting suitable suppliers to submit electronic responses. The procurement process has been updated with a new submission deadline of 19th November 2025 at 12:00 PM, due to several requests and amendments. The location for this procurement is Glasgow, United Kingdom, where the Scottish Police Authority is based. Interested parties should note important dates: the clarification submission deadline is set for 5 PM on 3rd November 2025, and tenderer presentations are expected to take place in the week commencing 8th December 2025.

This tender presents significant opportunities for businesses specialising in financial systems software and IT services, such as software development and support. Companies that can offer innovative solutions to maintain financial governance and prevent service disruption are ideal candidates. This contract is particularly beneficial for suppliers who have the capability to enhance operational efficiency and support evolving technology needs. Additionally, there is provision for optional extensions, offering the potential for long-term engagement. The procurement also includes provisions for community benefits, creating further opportunities for businesses committed to contributing to local social and economic goals. The criteria focus heavily on technical qualifications and economic capacity, providing structured evaluation to identify the best supplier fit for the Authority's requirements.

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Notice Title

Interim Finance System

Notice Description

Police Scotland require an interim finance system to replace their current system which will be going end of life in February 2027.

Lot Information

Lot 1

Police Scotland's current core finance system is going end of life in February 2027. Police Scotland will be looking to procure a Corporate Technology Platform to provide core functionality across various departments and in turn, replace the Authority's finance system. However, due to the timescales associated with a procurement of a Corporate Technology Platform, an interim solution is required to maintain financial governance and prevent service disruption in the duration between the current system going end of life and the new Corporate Technology Platform going live. This procurement is for an Interim Finance System.

Options: Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: There will be the option to extend the Contract for a further two (2) periods of up to one (1) year each at the sole discretion of Police Scotland.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059ea1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068620-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48442000 - Financial systems software package

72000000 - IT services: consulting, software development, Internet and support

72212442 - Financial systems software development services

72250000 - System and support services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 20253 months ago
Submission Deadline
22 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SCOTTISH POLICE AUTHORITY
Contact Name
Not specified
Contact Email
procurementtenders@scotland.police.uk
Contact Phone
+44 1786895668

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland

Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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