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Interim Finance System

Scottish Police Authority

This public procurement record has 5 releases in its history.

Award

03 Aug 2026 at 08:59

Award Notice
TenderUpdate

27 Oct 2025 at 15:09

Tender Notice
TenderUpdate

27 Oct 2025 at 10:31

Tender Notice
TenderUpdate

08 Oct 2025 at 10:12

Tender Notice
Tender

22 Sep 2025 at 08:44

Tender Notice
Summary of the contracting process

The Scottish Police Authority procured an interim finance system for Police Scotland, replacing its existing core finance system before it reaches end of life. The requirement covers a financial systems software package, including related IT services, software development, system support and software-related services. The replacement is intended to maintain financial governance and prevent disruption while a wider corporate technology platform is procured. The solution may also support additional goods and services that improve the operational system or accommodate new technologies. Delivery is in Scotland. The procurement is primarily for goods, with significant software and support service content, making it relevant to suppliers of finance platforms, implementation services, software licensing, technical support and associated technology services.

The procurement used an open procedure and was evaluated on technical quality, weighted at 80%, and price, weighted at 20%. It reached the awarded stage: Telefónica Tech was selected for the requirement, following six electronic bids. The contract was signed on 3 July 2026 and is active, with a value of £2,401,258.02. The planned contract period is 720 days, with options for Police Scotland to extend it by up to one year on each of two occasions. The award relates to the single requirement, although its tender lot is recorded as cancelled. The stated value reflects the MEAT-evaluated solution; Police Scotland was exploring procurement of software licences through another existing contract, which could reduce the final executed value.

This procurement demonstrates demand from a major public-sector policing organisation for an interim finance platform capable of replacing a core system, preserving financial governance and avoiding service disruption. A credible future competitor would need to provide a robust finance system, manage implementation into an operational public-sector environment, and deliver dependable system and user support. Suppliers should be able to evidence technical capability, financial suitability and relevant organisational experience, with staff names and qualifications available for assessment. The evaluation’s strong emphasis on technical quality shows that solution capability, delivery approach and support arrangements matter more than price alone. Larger technology providers and specialist finance-system suppliers with suitable implementation and support partners are well placed.

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Notice Information

Notice Title

Interim Finance System

Notice Description

Police Scotland require an interim finance system to replace their current system which will be going end of life.

Lot Information

Lot 1

Police Scotland's current core finance system is going end of life. Police Scotland will be looking to procure a Corporate Technology Platform to provide core functionality across various departments, including finance. However, due to the timescales associated with a procurement of a Corporate Technology Platform, a replacement solution is required to maintain financial governance and prevent service disruption.

Options: Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: There will be the option to extend the Contract for a further two (2) periods of up to one (1) year each at the sole discretion of Police Scotland.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059ea1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072983-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48442000 - Financial systems software package

72000000 - IT services: consulting, software development, Internet and support

72212442 - Financial systems software development services

72250000 - System and support services

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,401,258 £1M-£10M

Notice Dates

Publication Date
3 Aug 20263 weeks ago
Submission Deadline
22 Oct 2025Expired
Future Notice Date
Not specified
Award Date
3 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

Telefónica Tech

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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