Tender

Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 - 2028/29 (with 2 x single year extension options)

CLYDESDALE HOUSING ASSOCIATION LTD

This public procurement record has 1 release in its history.

Tender

25 Sep 2025 at 13:47

Summary of the contracting process

The Clydesdale Housing Association Ltd is seeking qualified suppliers for its Gas & Air Source Heat Pump (ASHP) Services contract, covering the period from 2025 to 2029, with potential extensions. This opportunity includes annual inspections, testing and maintenance of gas installations and ASHP systems, along with potential additional work on boiler and full system renewals. Located in the region of UKM95, this tender falls under the services industry category, specifically repair and maintenance services. The procurement is at the tender stage, with proposals due by 27th October 2025. The open procedure will assess submissions based on quality and cost, with a contract value estimated at £250,000.

Business enterprises with expertise in maintenance services, particularly those familiar with gas and ASHP systems, will find significant growth opportunities in this tender. The need for both routine and reactive repairs, annual servicing, and potential for ad-hoc system renewals opens doors for businesses adept at managing extensive, varied property portfolios. The scope encompasses 471 residential properties, providing a substantial project size suitable for firms with the capacity for large-scale service provision. Furthermore, the contract offers a term with extensions, giving businesses a stable, long-term project, fostering expansion and continuity.

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Notice Title

Gas & Air Source Heat Pump (ASHP) Services with follow on Repair Works & Replacements, Voids, Reactive Repairs and Adhoc Boiler and Full System Renewal Contract 2025/26 - 2028/29 (with 2 x single year extension options)

Notice Description

The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations. Additionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included.

Lot Information

Lot 1

The work comprises the Annual Inspection and Testing of Gas Installations including supply pipe work, equipment and appliances (including radiators, pipe work, associated controls and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with electrical work associated with these installations. Additionally, there are 153 with an Unvented Hot Water Cylinders (UHWC) and 171 systems powered by an air source heat pump (ASHP) that shall be subject to replacement, servicing and maintenance (ASHP maintenance will be time and material cost). The servicing of thermostatic mixing valves where already installed in the Association's residential properties are to be included. The work also includes the provision of a comprehensive Reactive Maintenance Service including full emergency and out of hours cover in a variety of dwelling house types and sizes for both gas central heating systems and air source heat pumps, their associated components and all electrical work associated with these installations. The dwellings are a mixture of property types (see property listing for full lists of Association's properties). The total number of properties is 471 (300 gas and 171 ASHP), however it should be noted this figure is subject to variation due to increases in stock levels and new installations or deletions of individual properties. The work is to include for the repairing or replacing of any item, including equipment found to be faulty when undertaking annual servicing or maintenance. The contract may also include some Ad-Hoc Boiler and Full System Renewals as required. The Association wishes to enter into Measured-Term Contract (MTC) with a single organisation/supplier who is suitably qualified and experienced in the provision of Gas and ASHP Services and Reactive Repairs and Ad-hoc Boiler and Full System Renewal. The contract will be for a three (3) year period with the option to extend for multiple two (2) single one-year periods solely at the Clients discretion. Additional information: As set out in the ITT

Options: Any other works as required relating to the contract scope.

Renewal: The contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a240
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059755-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20255 months ago
Submission Deadline
27 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As per the ITT

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CLYDESDALE HOUSING ASSOCIATION LTD
Contact Name
Not specified
Contact Email
info@clydesdale.co.uk
Contact Phone
+44 1555665316

Buyer Location

Locality
LANARK
Postcode
ML11 7PT
Post Town
Motherwell
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire

Local Authority
South Lanarkshire
Electoral Ward
Clydesdale North
Westminster Constituency
Hamilton and Clyde Valley

Open Contracting Data Standard (OCDS)

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