The Provision of Soft Facilities Management Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a44b-2025-09-29T16:04:26+01:00",
    "date": "2025-09-29T16:04:26+01:00",
    "ocid": "ocds-h6vhtk-05a44b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMGB-6764-GLGQ",
            "name": "Oxleas NHS Foundation Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMGB-6764-GLGQ"
            },
            "address": {
                "streetAddress": "Pinewood House Pinewood Place",
                "locality": "Dartford",
                "postalCode": "DA2 7WG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ43"
            },
            "contactPoint": {
                "name": "Oxleas Procurement Department",
                "email": "michelle.hodgkiss11@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.oxleas.nhs.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMGB-6764-GLGQ",
        "name": "Oxleas NHS Foundation Trust"
    },
    "planning": {
        "noEngagementNoticeRationale": "A Prior Information Notice (PIN) was published in October 2024 to inform suppliers of the Authority's requirement and to invite suppliers to attend a Pre-market Engagement session. Preliminary market engagement was undertaken in October 2024 with key interested suppliers who are able to provide Soft FM services. A high-level overview of the service requirements was provided as well as estimated timings. The purpose of this market engagement was to inform the market of the opportunity and the scope of requirements ahead of the formal procurement exercise. A Full Business Case (FBC) is required to be submitted and approved by Cabinet Office before the Authority can proceed with award of this contract. Notice Reference Number: FTS-012873"
    },
    "tender": {
        "id": "ocds-h6vhtk-05a44b",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Provision of Soft Facilities Management Services",
        "description": "The Contracting Authority intends to award a single contract for the provision of a comprehensive range of Soft FM services to support the safe, clean, and efficient operation of its estate. The services will cover cleaning (aligned to NHS standards), waste management, security, reception, patient catering, retail and hospitality, courier logistics, car park management, a 24/7 helpdesk, pest control, window cleaning, grounds and gardens maintenance, patient laundry, portering, water management, meeting room refreshments, and associated administrative support, with subcontracting permitted under the contract. The initial contract term shall be five (5) years with two (2) optional twenty-four (24) month extension periods.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 86400000,
            "amount": 72000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This competitive, flexible procedure will be conducted in two (2) stages: Stage 1: Invitation to Participate - Procurement Specific Questionnaire (PSQ) Stage 2: Invitation to Submit a Final Tender (ISFT)"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "The Atamis Reference Number of this project is C388992. To obtain further information, including all documentation, please follow these steps: 1. Log in to the supplier portal at https://health-family.force.com/s/Welcome 2. Locate the opportunity using 'My Proposals and Quotes' or in 'Find Opportunities' 3. Click Register Interest Please note that all communication will take place via the Atamis portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-10-31T10:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-10-24T10:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-13T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 86400000,
                    "amount": 72000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Qualitative Score",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Criteria",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-12-07T00:00:00Z",
                    "endDate": "2031-12-05T23:59:59Z",
                    "maxExtentDate": "2035-12-04T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two (2) optional extensions of twenty-four (24) months each"
                },
                "hasOptions": true,
                "options": {
                    "description": "An extension may be required when additional time is needed beyond the original deadline to ensure successful delivery."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "060622-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/060622-2025",
                "datePublished": "2025-09-29T16:04:26+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}