Planning

VIA East Midlands Ltd Surface Treatments Partnership

VIA EAST MIDLANDS

This public procurement record has 1 release in its history.

Planning

01 Oct 2025 at 14:06

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Via East Midlands is currently in the planning stage of a procurement process aimed at establishing a new Surface Treatments Partnership for highway services across the East Midlands. This initiative involves a tender for various surface works, scheduled to commence its contract on 1st April 2026 for an initial three-year period, with potential for two one-year extensions. The estimated publication date for the tender notice is 24th November 2025. The total contract value is estimated at £50,000,000 (excluding VAT), and the process involves a two-stage open competitive tendering procedure. The procuring authority is Via East Midlands, located in Bilsthorpe, UK, a public undertaking and wholly owned subsidiary of Nottinghamshire County Council, looking to transition from existing framework agreements nearing completion.

This tender presents substantial business growth opportunities for companies specialising in road surface treatments and related infrastructure works. Businesses with expertise in carriageway surface dressing, micro-asphalt, ironwork adjustment, and road marking stand to benefit significantly. The selected contractor is expected to deliver technical excellence and foster cooperative behaviour, contributing to a strategic, collaborative approach to highway service delivery. Companies capable of deploying innovative materials and technologies that support regional economic development and low-carbon initiatives will be well-positioned to compete. Interested suppliers must register on the Proactis Supplier Network to access tender documents and submit responses.

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Notice Information

Notice Title

VIA East Midlands Ltd Surface Treatments Partnership

Notice Description

Via East Midlands delivers sustainable highways services across the East Midlands and operates as a wholly owned subsidiary of Nottinghamshire County Council. Via East Midlands holds several existing framework agreements for highway surfacing, surface treatments, and civil engineering delivery, which are nearing completion. The scope of these contracts involves high-profile aspects of highway service delivery that are of considerable public importance and are vital to delivering for the people of Nottinghamshire. Via East Midlands plans to establish a new supplier contract for surface treatments with a supplier, as part of a new Surface Treatments Partnership. The new contract will include three-year agreements with two possible one-year extensions, following an NEC4 Term Services arrangement. Via East Midlands is seeking to collaborate with a surface treatments contractor that delivers technical excellence, efficiency, and cooperative behaviour across surface treatment work, including carriageway surface dressing, micro-asphalt, in-situ recycling, ironwork adjustment, and related work, such as road marking and road studs. The new Surface Treatments Partnership Contract will encourage a more strategic and collaborative approach to highway service delivery and value for money. This strategy will promote increased joint engagement, support Early Contractor Involvement, and enable a low-carbon circular economy operating model. The new contract will require contractors to possess the technical capability and local capacity to consistently improve quality and safety standards across all surface treatment disciplines. The new contract will feature a performance management framework that incentivises and rewards a one-team approach and excellent highway service delivery by linking potential contract extensions. Via East Midlands aims to collaborate with Surface Treatments Partnership Partners willing to invest in our area to foster regional economic growth. The contractor we select will utilise innovative materials, products, processes, and technologies to help Via East Midlands achieve regional economic development, social value, and environmental objectives. Suppliers wishing to access the tender documents and respond must first register on the Proactis Supplier Network. Log in at https://supplierlive.proactisp2p.com/Account/Login

Planning Information

Contract Dates (estimated): 01/0/2026 - 31/03/3031 (3 year + 1 year + 1 year) Publication date of tender notice (estimated): 24/11/2025 Procedure: Two-stage open competitive tendering procedure Estimated Value: £50,000,000.00 (excluding VAT)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a617
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061409-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45233200 - Various surface works

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
24 Nov 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VIA EAST MIDLANDS
Contact Name
Alex Bradshaw
Contact Email
alex.bradshaw@viaem.co.uk
Contact Phone
Not specified

Buyer Location

Locality
BILSTHORPE
Postcode
NG22 8ST
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
Not specified
Local Authority
Newark and Sherwood
Electoral Ward
Bilsthorpe
Westminster Constituency
Sherwood Forest

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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