Tender

Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

07 Nov 2025 at 12:20

UK4 - Tender Notice
Tender

02 Oct 2025 at 14:39

UK4 - Tender Notice
Summary of the contracting process

Swindon Borough Council is currently at the tender update stage for the project titled "Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes." This procurement falls under the works category and involves the installation, configuration, and operationalisation of fire alarm systems across 14 housing schemes. The procurement process is being conducted through an open competition, with an estimated contract value ranging from £2,000,000 to £2,200,000 excluding VAT. Suppliers interested in this opportunity must register with ProContract and submit their tender responses by 3rd December 2025 at 15:00 UK local time. The contract is anticipated to commence on 30th March 2026 and last for 18 months, with no extension periods available.

This tender offers significant opportunities for businesses specialising in fire alarm systems installation and fire prevention works. The project requires a contractor capable of handling the technical design through to the operational stage, including compliance with industry standards and regulatory requirements. Businesses with expertise in engineering design services for mechanical and electrical installations will find this opportunity particularly suited to their skill set. Engaging in this contract could expand a company's portfolio, enhance its reputation in delivering safety-critical systems, and open further opportunities within the public sector contracting market.

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Notice Information

Notice Title

Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes

Notice Description

The appointment of a contractor for Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes Project Description Swindon Borough Council (SBC), wishes to submit to tender the requirements for the provision of a fire systems contractor who will be responsible for the end-to-end process of ensuring that fire alarm systems are correctly installed, configured, and operational in accordance with the requirements of this specification, industry standards and regulatory requirements to 14 supported and residential Housing schemes SBC have previously commissioned a specialist consultant to design fire alarm systems for SBC sheltered and supported housing schemes to meet L1 and LD1 grade A requirements. These designs have now been taken up-to concept/spatial design stage (RIBA 3) identifying the component locations, wiring loops for the alarm systems and performance parameters. We now seek to appoint a specialist contractor to carry on from the consultants RIBA 3 (developed design) stage, from RIBA stage 4 Technical design through, the supply/manufacture, installation, handover and use of a compliant operational fire alarm system (RIBA stages 4-7). This design shall incorporate the grading requirements of the fire alarm system, as well as remote monitoring and testing abilities identified within the Initial concept design. The contract will be for a period of 18 months with no extension periods and is estimated to commence 30th March 2026. Estimated contract spend is between PS2,000,000 - PS2,200,000 Ex Vat across the initial 18 month term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 26th November 2025 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 3rd December 2025, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN792814 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a725
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072005-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

71 - Architectural, construction, engineering and inspection services

CPV Codes

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

45343000 - Fire-prevention installation works

71321000 - Engineering design services for mechanical and electrical installations for buildings

Notice Value(s)

Tender Value
£2,200,000 £1M-£10M
Lots Value
£2,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Nov 20253 months ago
Submission Deadline
3 Dec 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Mar 2026 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Ms Jodie Wakefield
Contact Email
jwakefield@swindon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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