The Supply of Consumable Goods and the Provision of a Vending Solution

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a737-2025-10-02T16:04:00+01:00",
    "date": "2025-10-02T16:04:00+01:00",
    "ocid": "ocds-h6vhtk-05a737",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-ZC000205",
            "name": "THE FELIXSTOWE DOCK AND RAILWAY COMPANY",
            "identifier": {
                "scheme": "GB-COH",
                "id": "ZC000205"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRVX-4252-DPQD"
                }
            ],
            "address": {
                "streetAddress": "Tomline House",
                "locality": "Felixstowe",
                "postalCode": "IP11 3SY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH14"
            },
            "contactPoint": {
                "email": "tenders@fdrc.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "privateUtility",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-ZC000205",
        "name": "THE FELIXSTOWE DOCK AND RAILWAY COMPANY"
    },
    "tender": {
        "id": "TC01421",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Supply of Consumable Goods and the Provision of a Vending Solution",
        "description": "The Felixstowe Dock and Railway Company requires the provision of both maintenance, repair and operations (\"MRO\") consumables and personal protective equipment (\"PPE\") consumables to maintain consistent levels of operations. The Goods will be for use in an industrial engineering and operational environment and therefore must be of a suitable quality to withstand heavy workshop and industrial use. The The Felixstowe Dock and Railway Company requires the provision of a vending solution to meet their current needs or a suggested vending solution to improve the current solution in place at the Port. The succesful Tenderer will be required to deliver and install the vending solution at the Port in agreed upon timeframes.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18000000",
                        "description": "Clothing, footwear, luggage articles and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 900000,
            "amount": 750000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Interested suppliers are to express their interest in this opportunity via the Purchasers e-tender portal: https://procontract.due-north.com/Register Please note that Suppliers will be required to register on the e-tender portal if they are not already registered - registration is a free process to complete. The tender document contains the specification: submission requirements, award criteria (Technical, Cost, Sustainability and Deviations which shall be a weighted criteria) (as set out in the section headed Award Criteria in this notice), together with the Form of Contract. These documents are all available on the Purchasers e-tender portal. NOTE - The tender document is provided for information of the requirements and must not be completed or submitted until invited to do so following successful completion of the Conditions of Participation stage which includes assessment of the Suppliers financial standing. Suppliers will be required to complete the Conditions of Participation. Submissions must be completed by the date for requests to participate (28/10/2025 - 17:00 hours). The Purchasers Finance Department will undertake a financial assessment of the Suppliers financial standing, using an obtained finance report. Suppliers must pass both the Conditions of Participation and the financial assessment. Successful Suppliers that pass both the Conditions of Participation and the financial assessment will be invited to tender. Tender submissions are required to be submitted via the Purchasers e-tender portal and will be opened following submission at a scheduled tender committee meeting. A preferred Supplier stage will be entered into following the completion of the tender assessments, this will allow for contract terms negotiations to be finalised as required."
        },
        "mainProcurementCategory": "goods",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "The Purchaser uses Proactis e-tender platform: https://procontract.due-north.com/SupplierRegistration/Register Suppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'. Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the address above.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-10-28T17:00:00Z",
        "enquiryPeriod": {
            "endDate": "2025-10-28T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-01-20T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 900000,
                    "amount": 750000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Item suitability and Vending Solution.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Available reporting functionality / platform for Purchaser to access.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Charges",
                            "description": "Most competitively (lowest) priced - based on items provided.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Deviations",
                            "description": "To Specification or Form of Contract.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Sustainability",
                            "description": "Reduction in material materials, environmental impact and carbon emissions.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-02T00:00:00+01:00",
                    "endDate": "2029-04-01T23:59:59+01:00",
                    "maxExtentDate": "2030-04-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Felixstowe Dock and Railway Company will have the right to extend the contract in event: - a tendered process has been delayed or has not resulted in a successful preferred supplier; - a review of the Purchaser's requirements has not been concluded. For clarity this right is reserved for The Felixstowe Dock and Railway Company, not the contractor."
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. The right to additional or alternative purchases while the contract is valid."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "061871-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061871-2025",
                "datePublished": "2025-10-02T16:04:00+01:00",
                "format": "text/html"
            }
        ],
        "riskDetails": "Reduction in requirement for consumable items due to: - Newer Equipment being purchased - Reduction in requirement repair / maintenance - Downturn in global container traffic"
    },
    "language": "en"
}