Tender

T2526-050 TRAFFIC MANAGEMENT FOR THE HALF MARATHON

LISBURN AND CASTLEREAGH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

08 Oct 2025 at 12:48

UK4 - Tender Notice
Summary of the contracting process

The Lisburn and Castlereagh City Council is overseeing a public procurement process for traffic management services for the Lisburn Half Marathon, 10K, and Fun Run. This tender is categorised under the services industry and specifically involves traffic control services. The process is at the tender stage, and interested parties can submit proposals until 5th November 2025. The project is based in Lisburn, UK, with a recurring annual event on the third Wednesday of June, necessitating final traffic management plans by April each year. The procurement method is open competition and is tailored for services below the financial threshold. The total contract value is GBP 61,756, with possible extensions over four additional years.

This tender presents a significant opportunity for businesses specialising in traffic management, particularly those adept at handling large community events. Companies with experience in road traffic control and community event management are well-suited to meet the requirements outlined, especially given the expectation of over 5,000 participants. Small and medium-sized enterprises (SMEs) are encouraged to apply, as the lot is deemed suitable for such businesses. With an emphasis on efficient and safe road handling, the contract can significantly enhance a company’s portfolio and establish a foothold in the public sector services related to event traffic logistics.

How relevant is this notice?

Notice Information

Notice Title

T2526-050 TRAFFIC MANAGEMENT FOR THE HALF MARATHON

Notice Description

Introduction The Lisburn Half Marathon Event is a road race programme consisting of three races: Half Marathon, 10K and Fun Run. The event will take place on 3rd Wednesday of June each year starting at 6.30pm and finishing at approximately 9.30pm. The awarded tenderer will be dedicated to the event on the evening from 4.00pm until the finish of the event. Set-up and take down times will vary across the Half Marathon site and will be confirmed at pre-event meetings. Background The event attracts over 5,000 participants for the three races. This is a community event using roads around central Lisburn and the surrounding area (see maps below), causing major traffic issues. We require a Traffic Management company to manage the roads as efficiently as possible, providing a safe environment for the runners whilst minimising traffic congestion. Timeframes Event date: 3rd Wednesday of June every year Final Plans, Maps and junction details required by: 1st April each year, however there will be a requirement for draft versions at a multi-agency meeting in March each year. Details of which will be agreed upon award of contract. Pre Contract Meetings and Location: To be agreed on award of contract. Scope The scope of the contract includes: * Traffic Management for the Lisburn Half Marathon, 10K and Fun Run. * Plans, Maps and Photographs of sites along the route. * Road Closure notices * Traffic Management infrastructure * Provision of suitable staff levels * Contract Management

Lot Information

Lot 1

Options: Option of 4 x 1 year extensions

Renewal: Option of 4 x 1 year extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05aa98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063308-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63712700 - Traffic control services

Notice Value(s)

Tender Value
£61,756 Under £100K
Lots Value
£61,756 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20251 months ago
Submission Deadline
5 Nov 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2026 - 31 Jan 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LISBURN AND CASTLEREAGH CITY COUNCIL
Contact Name
Vincent Copeland
Contact Email
vincent.copeland@lisburncastlereagh.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LISBURN
Postcode
BT27 4RL
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
Not specified
Local Authority
Lisburn and Castlereagh
Electoral Ward
Hillhall
Westminster Constituency
Lagan Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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