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Malvern Theatres Auditorium Seat Procurement

Malvern Hills District Council

This public procurement record has 3 releases in its history.

Award

03 Jul 2026 at 09:16

UK7 - Contract Details Notice
Award

12 Dec 2025 at 09:03

UK6 - Contract Award Notice
Tender

09 Oct 2025 at 07:49

UK4 - Tender Notice
Summary of the contracting process

The procurement process led by Malvern Hills District Council for the "Malvern Theatres Auditorium Seat Procurement" was conducted using an open procedure and is now in the award stage. It commenced from the need to enhance the cultural facilities at Malvern Theatres, located in the West Midlands, UK. This procurement is a significant initiative to upgrade and expand the seating arrangements as part of a broader development aimed at transforming the venue. The contract was awarded to RACE FURNITURE LIMITED and is valued at £617,002.82 gross. Key phases include the contract performance period from 2nd July 2026 to 22nd October 2027. The project falls under the goods category and specifically involves the provision and fitting of theatre seats.

This tender represents a growth opportunity for businesses in the construction and furnishings industry, particularly those specialising in theatre or auditorium installations. Companies like RACE FURNITURE LIMITED, which are skilled in designing specialised seating arrangements, will find this project aligns well with their capabilities. The procurement provides a platform to showcase creativity and technical expertise by contributing to a venue that is pivotal to the arts in the region. Engaging in such a project not only supports cultural development but also taps into the economic uplift in the area, encouraging businesses to expand their portfolios within the public sector.

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Notice Information

Notice Title

Malvern Theatres Auditorium Seat Procurement

Notice Description

Malvern Theatres is located within the Great Malvern Conservation Area close to the Grade I listed Great Malvern Priory and on the perimeter of the historic Priory Park. The Theatres itself date back to 1885 and today is a leading provider of the arts in the West Midlands, delivering 1800 live performances, film screenings, workshops and classes to an annual audience of 300,000. Artistically, it has national significance attracting world class performers and companies. The 2000 seat arts complex (across three auditoria) was one of the National Lottery's earliest funded projects and has proved to be one of its greatest success stories. The venue, which is a charity, now runs as an independent theatre with only 1% of its running costs publicly funded. It is ideally poised to help the region 'level up' arts access and opportunity, but this cannot be done within the theatre's existing footprint, which is at capacity in every way. This development will deliver a world class cultural facility in the centre of the Malvern Hills district, with benefits extending to the West Midlands. The investment will transform the current offering at Malvern Theatres, creating life-changing opportunities for young people and specifically those from deprived backgrounds. It will bring economic prosperity to a largely rural economy and have a profound impact on the civic identity of the region. The first phase of the development was completed in the Summer of 2023, which included a new Studio dedicated creative learning space built at the front of the Theatre. Phase 2 is due to commence on site January 2026 with the main contractor under a Design & Build contract. Phase 2 will deliver the following objectives: 1. An extension to the current site to accommodate the following interactive spaces: a. new studio theatre (Studio 2 with retractable seating unit) b. two workshop spaces c. recording studio d. dressing room facilities to serve Studio 2 & The Forum 2. The construction of an external amphitheatre overlooking Priory Park, which will be a major tourist attraction (that will also attract new and different types of productions to Malvern. 3. A technical upgrade of the Forum Theatre, increasing the seating capacity, DDA provisions and improved sight lines. (New seating to complete auditorium). For this procurement we are seeking an auditorium seating contractor to be appointed directly by the client to design and fit out the auditorium seating to Studio 2 and the upgraded Forum Theatre during the client fit out period provided by the main contractor. The successfully auditorium seating contractor will have to liaise with the main contractor during the construction phase to ensure key setting/ co-ordination of the re-raked forum base for the new seating & Studio 2's balcony/ recessed pocket to house the retractable seating unit. Please see the Procurement documents for further information

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ab26
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062582-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39111200 - Theatre seats

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
£514,169 £500K-£1M
Contracts Value
£514,169 £500K-£1M

Notice Dates

Publication Date
3 Jul 20262 months ago
Submission Deadline
14 Nov 2025Expired
Future Notice Date
Not specified
Award Date
12 Dec 20259 months ago
Contract Period
2 Jul 2026 - 22 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Malvern Hills District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MALVERN
Postcode
WR14 3AF
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Malvern Hills
Electoral Ward
Great Malvern
Westminster Constituency
West Worcestershire

Supplier Information

Number of Suppliers
1
Supplier Name

Race Furniture Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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