Provision of Cleaning Services to The University of South Wales Group

{
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    "id": "ocds-h6vhtk-05abb9-2026-01-12T10:20:22Z",
    "date": "2026-01-12T10:20:22Z",
    "ocid": "ocds-h6vhtk-05abb9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-CHC-1140312",
            "name": "University of South Wales",
            "identifier": {
                "scheme": "GB-CHC",
                "id": "1140312"
            },
            "address": {
                "streetAddress": "University of South Wales,",
                "locality": "Pontypridd",
                "postalCode": "CF37 1DL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL15"
            },
            "contactPoint": {
                "name": "Emily Bowen",
                "email": "gemma.selway1@southwales.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicUndertaking",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public undertaking"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    },
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-CHC-1140312",
        "name": "University of South Wales"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Purpose USW is seeking supplier engagement to stimulate interest in this opportunity. USW will present this opportunity to attendees and welcome feedback in relation to the services being tendered. Supplier Input Suppliers are encouraged to provide feedback any considerations that USW should consider including in this tender such as but not limited to: * Innovative cleaning technologies * Cost saving initiatives * Environmental and Social Value considerations Suppliers will be able to provide feedback in person on the day or via the portal up until 12pm on the 20th November 2025.",
                "dueDate": "2025-11-13T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "063772-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063772-2025",
                "datePublished": "2025-10-09T14:36:09+01:00",
                "format": "text/html"
            },
            {
                "id": "065187-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/065187-2025",
                "datePublished": "2025-10-14T13:43:42+01:00",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "2045",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Cleaning Services to The University of South Wales Group",
        "description": "The University of South Wales Group is seeking to appoint a single contractor to manage its provision of Cleaning Services across the group. The Group includes: The University of South Wales USW Student Union Royal Welsh College of Music & Drama The College Merthyr Tydfil The successful contractor will deliver comprehensive daily cleaning, deep cleans and accommodation cleaning across the University of South Wales Group. The start date for this service will be 1st August 2026.USW operates different cleaning specifications for different areas of its campuses. Areas which are student facing i.e. entrances, washrooms and classrooms fall under an output specification whereby a set standard is to be maintained. Areas which are not student facing i.e. staff offices, fall under an input cleaning specification whereby cleaning will be completed to the required standard once every two weeks. The scope of services includes, but is not limited to, the following: General Cleaning Duties Washroom Cleaning High-Touch Surface Sanitisation Entrance and Reception Areas Waste Management Periodic and Reactive Cleaning Quality Assurance and Reporting Staffing and Supervision Environmental and Health & Safety Compliance Innovation Vehicles Pest Control Window Cleaning Washroom Services .",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90000000",
                        "description": "Sewage, refuse, cleaning and environmental services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39800000",
                        "description": "Cleaning and polishing products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL16",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL21",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL15",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 28523113,
            "amount": 23769261,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00+01:00",
                    "endDate": "2031-07-31T23:59:59+01:00",
                    "maxExtentDate": "2036-07-31T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 28523113,
                    "amount": 23769261,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Capacity & Capability",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As part of the tender evaluation process, suppliers will be subject to a financial credit check using Creditsafe. Where a supplier's Creditsafe risk score is below 50, USW may undertake a further review of the supplier's accounts. Should this assessment identify any financial red flags, the supplier may be required to provide satisfactory evidence of financial support, such as a parent company guarantee or a bank guarantee, or evidence of how they will mitigate the risk of their financial standing."
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "five year original term with optional annual extension up to a ten year term."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-01T23:59:59Z"
        },
        "status": "active",
        "amendments": [
            {
                "id": "065187-2025",
                "description": "Additional locations added"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1: Invitation to Participate The Contracting Authority invites all suppliers to participate in the Procurement Process by issuing the Tender Notice and this Invitation to Participate. Interested suppliers who wish to participate in this Procurement Process shall complete and submit a WPSQ Response by the WPSQ Return Date set out in the Procurement Timetable set out in section B3. The Contracting Authority will assess all WPSQ Responses submitted in accordance with the terms of the IPD. In this first stage, an overall minimum quality threshold will be set at 60%. Submissions scoring 59% or less will be dismissed. All suppliers who score 60% or more and pass the WSPQ will be invited to Stage 2 (the \"Shortlisted Suppliers\") Stage 2: Tender stage Following Stage 1, the Contracting Authority shall provide the ITT to the Shortlisted Suppliers and shall invite the Shortlisted Suppliers to submit a Tender in accordance with the ITT and such Tenders shall be evaluated in accordance with the terms of the ITT. Following the submission of tenders, University of South Wales may, at its discretion, conduct clarification and / or negotiation with suppliers. Should this take place suppliers will be invited to submit best and final offers."
        },
        "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/65070555019BA370622F",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "expressionOfInterestDeadline": "2026-02-06T12:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2026-01-23T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-30T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "002144-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/002144-2026",
                "datePublished": "2026-01-12T10:20:22Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "USW has identified a range of known knowns, known unknowns, and unknown knowns associated with a long-term cleaning services contract. While the current estate and service requirements are clearly defined, foreseeable changes such as estate expansion, decommissioning of buildings, mergers, and regulatory change may necessitate contract modification over the 10-year term."
    },
    "language": "en"
}