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Planned and Reactive GymEquipment Servicing and MaintenanceServices

Armagh City Banbridge and Craigavon Borough Council

This public procurement record has 4 releases in its history.

Award

01 Sep 2026 at 11:08

UK7 - Contract Details Notice
Award

28 Jul 2026 at 12:51

UK6 - Contract Award Notice
Tender

24 Apr 2026 at 11:57

UK4 - Tender Notice
Planning

13 Oct 2025 at 12:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Armagh, Banbridge & Craigavon Borough Council procured planned and reactive servicing and maintenance for its gym and fitness equipment, including multi-gyms. The requirement covers maintaining equipment and responding to faults, with associated fitness-equipment installation services identified in the classification. It is a public-sector service requirement managed by the council, based at Craigavon Civic and Conference Centre in Craigavon, Northern Ireland. The work is relevant to businesses providing gym-equipment maintenance, servicing, repairs and related installation support, particularly those able to cover a council’s fitness-equipment estate rather than supplying equipment alone. The appointed supplier is a Northern Ireland small or medium-sized enterprise specialising in leisure and fitness facilities, showing that the requirement can suit an established specialist provider of this type of service.

The procurement is complete and has been awarded following an open procedure. Two bids reached the final stage, including one from an SME. The tender deadline was 22 May 2026 at 12 noon, enquiries closed on 15 May 2026 at 12 noon, and the award decision was due by 22 June 2026. The contract was awarded to Balance Leisure Fitness Ltd t/a BALANCE on 28 July 2026. The tender value was £510,000 gross; the award value was £41,580 gross and the signed contract value is £207,900 gross. The contract was signed on 13 August 2026 and runs from 1 September 2026 to 31 August 2029, with two optional one-year extensions available to 31 August 2031. Evaluation weighted cost for parts at 35%, call-out time at 15%, annual rates at 15%, first-fix turnaround at 10%, training provision at 10%, downtime at 10% and added value at 5%.

For a future competition, credible suppliers would need practical expertise in servicing and repairing gym and fitness equipment, including multi-gyms, together with the capacity to provide both planned maintenance and reactive call-outs. The evaluation shows that fast response, effective first-fix repairs and minimising equipment downtime are central operational capabilities. Suppliers should be able to explain how they will provide temporary replacement equipment where needed, deliver training, and offer added value alongside competitive annual rates and parts pricing. The requirement also favours businesses with a sufficiently organised service operation to support a council-wide leisure environment, maintain clear performance records and meet agreed measures for call-out turnaround, first-fix turnaround, downtime and temporary equipment replacement. An SME has demonstrated that this scale and service model can be delivered by a specialist provider.

How relevant is this notice?

Notice Information

Notice Title

Planned and Reactive GymEquipment Servicing and MaintenanceServices

Notice Description

ABC Council intends to appoint a successful contractor to provide planned and reactive gym equipment maintenance services - further information is available in Tender Documents. This ITT is further to PME exercise CfT_6198048 [Notice 2025/S 000-064720]

Lot Information

Lot 1

Renewal: Option to extend for two further periods of one year each

Planning Information

Questionnaire to be submitted via eTenders NI messaging function no later that 12 noon on 31/10/25

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ae31
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082535-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

51 - Installation services (except software)

CPV Codes

37420000 - Gymnasium equipment

37440000 - Fitness equipments

37442900 - Multi gyms

51121000 - Installation services of fitness equipment

Notice Value(s)

Tender Value
£510,000 £500K-£1M
Lots Value
£510,000 £500K-£1M
Awards Value
£41,580 Under £100K
Contracts Value
£207,900 £100K-£500K

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
22 May 2026Expired
Future Notice Date
Not specified
Award Date
28 Jul 20263 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Armagh City Banbridge and Craigavon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAIGAVON
Postcode
BT64 1AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
Not specified
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
Craigavon Centre
Westminster Constituency
Upper Bann

Supplier Information

Number of Suppliers
1
Supplier Name

Balance Leisure Fitness Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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