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Provision of Planned and Reactive Gym Equipment Servicing and Maintenance Services

Armagh, Banbridge & Craigavon Borough Council

This public procurement record has 3 releases in its history.

Award

28 Jul 2026 at 12:51

UK6 - Contract Award Notice
Tender

24 Apr 2026 at 11:57

UK4 - Tender Notice
Planning

13 Oct 2025 at 12:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Armagh, Banbridge & Craigavon Borough Council procured planned and reactive servicing and maintenance for its gym and fitness equipment, including multi-gyms and related installation services. The requirement covers keeping equipment operational through scheduled maintenance and responding to faults or call-outs. The buying organisation is the council, and the services relate to its facilities in the Armagh, Banbridge and Craigavon Borough Council area. This is a single-service requirement rather than separate lots. It is relevant to businesses that maintain commercial gym equipment, provide fitness-equipment repairs, supply replacement parts or install and service multi-gym systems. The successful supplier is a small and medium-sized enterprise, indicating that the requirement was suitable for an established specialist rather than only a large national maintenance provider.

The procurement is complete and was awarded on 28 July 2026 to Balance Leisure Fitness Ltd trading as BALANCE. The award value is £41,580 gross. The contract period runs from 1 September 2026 to 31 August 2029, with options for two further one-year extensions, to a maximum end date of 31 August 2031. The estimated lot value was £510,000 gross. This was an above-threshold open procedure, with bids due by 22 May 2026 and award decisions due by 22 June 2026. Two bids reached the final stage. Evaluation weighted cost for parts at 35%, call-out time at 15%, annual rates at 15%, first-fix turnaround at 10%, training provision at 10%, downtime at 10% and added value at 5%.

This award shows a continuing council requirement for specialist gym-equipment maintenance combining planned servicing with reactive fault response. A credible competitor for the same requirement would need technicians able to diagnose and repair gym equipment, support multi-gym systems, install fitness equipment and source or supply replacement parts. Operational performance would matter as much as price: the evaluation gave substantial weight to parts costs and annual rates, while also testing call-out response, first-fix turnaround and equipment downtime. Suppliers should therefore be able to demonstrate responsive field coverage, reliable repair processes and the capacity to reduce disruption to the council’s facilities. The evaluation also rewarded training provision and added value, so businesses offering user or staff training and practical service enhancements would be well placed.

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Notice Information

Notice Title

Provision of Planned and Reactive Gym Equipment Servicing and Maintenance Services

Notice Description

ABC Council intends to appoint a successful contractor to provide planned and reactive gym equipment maintenance services - further information is available in Tender Documents. This ITT is further to PME exercise CfT_6198048 [Notice 2025/S 000-064720]

Lot Information

Lot 1

Renewal: Option to extend for two further periods of one year each

Planning Information

Questionnaire to be submitted via eTenders NI messaging function no later that 12 noon on 31/10/25

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05ae31
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071193-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

51 - Installation services (except software)

CPV Codes

37420000 - Gymnasium equipment

37440000 - Fitness equipments

37442900 - Multi gyms

51121000 - Installation services of fitness equipment

Notice Value(s)

Tender Value
£510,000 £500K-£1M
Lots Value
£510,000 £500K-£1M
Awards Value
£41,580 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20264 weeks ago
Submission Deadline
22 May 2026Expired
Future Notice Date
31 Oct 2025Expired
Award Date
28 Jul 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Armagh, Banbridge & Craigavon Borough Council
Additional Buyers

Armagh City, Banbridge and Craigavon Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAIGAVON
Postcode
BT64 1AL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN07 Armagh City, Banbridge and Craigavon
Delivery Location
Not specified
Local Authority
Armagh City, Banbridge and Craigavon
Electoral Ward
Craigavon Centre
Westminster Constituency
Upper Bann

Supplier Information

Number of Suppliers
1
Supplier Name

Balance Leisure Fitness Ltd t/a BALANCE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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