Notice Information
Notice Title
Archive Services
Notice Description
UKAEA is seeking off-site archive services, including collection, indexing, storage, delivery and destruction of documents, for a collection of approximately 7500 boxes.
Lot Information
Lot LOT-0000
Renewal: Two year optional extension in a 1+1 format.
Planning Information
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99013&B= Please refer to the document Archive Services tender specification, and review and answer the questions under Annex 1.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05ae8c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/035874-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
92 - Recreational, cultural and sporting services
-
- CPV Codes
92512000 - Archive services
Notice Value(s)
- Tender Value
- £150,000 £100K-£500K
- Lots Value
- £150,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 Apr 20263 days ago
- Submission Deadline
- 20 May 20264 weeks to go
- Future Notice Date
- 14 Nov 2025Expired
- Award Date
- Not specified
- Contract Period
- 1 Jul 2026 - 30 Jun 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UK ATOMIC ENERGY AUTHORITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- OXFORDSHIRE
- Postcode
- OX14 3DB
- Post Town
- Oxford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ14 Oxfordshire CC
- Delivery Location
- TLJ14 Oxfordshire CC
-
- Local Authority
- South Oxfordshire
- Electoral Ward
- Sandford & the Wittenhams
- Westminster Constituency
- Didcot and Wantage
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/035874-2026
21st April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/064894-2025
13th October 2025 - Preliminary market engagement notice on Find a Tender
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05ae8c-2026-04-21T09:00:53+01:00",
"date": "2026-04-21T09:00:53+01:00",
"ocid": "ocds-h6vhtk-05ae8c",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PLJV-1169-JTDD",
"name": "UK Atomic Energy Authority",
"identifier": {
"scheme": "GB-PPON",
"id": "PLJV-1169-JTDD"
},
"address": {
"streetAddress": "Culham Science Centre",
"locality": "Oxfordshire",
"postalCode": "OX14 3DB",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ14"
},
"contactPoint": {
"name": "Emma Liddle",
"email": "emma.liddle@ukaea.uk",
"telephone": "+12 35528822"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.gov.uk/government/organisations/uk-atomic-energy-authority",
"classifications": [
{
"id": "publicAuthorityCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - central government"
},
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PLJV-1169-JTDD",
"name": "UK Atomic Energy Authority"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99013&B= Please refer to the document Archive Services tender specification, and review and answer the questions under Annex 1.",
"dueDate": "2025-11-07T23:59:59Z",
"status": "scheduled"
}
],
"documents": [
{
"id": "064894-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/064894-2025",
"datePublished": "2025-10-13T16:00:26+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "T/EL114/25",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Archive Services",
"description": "UKAEA is seeking off-site archive services, including collection, indexing, storage, delivery and destruction of documents, for a collection of approximately 7500 boxes.",
"items": [
{
"id": "LOT-0000",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "92512000",
"description": "Archive services"
}
],
"deliveryAddresses": [
{
"region": "UKJ14",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ14",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "LOT-0000"
}
],
"value": {
"amountGross": 180000,
"amount": 150000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": false,
"lots": [
{
"id": "LOT-0000",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-07-01T00:00:00Z",
"endDate": "2029-06-30T23:59:59+01:00",
"maxExtentDate": "2031-06-30T23:59:59+01:00"
},
"hasRenewal": true,
"status": "active",
"value": {
"amountGross": 180000,
"amount": 150000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Commercial Criteria",
"description": "Provide a completed Commercial Pricing Sheet as set out in Document 3. In so doing, you are also confirming that the prices offered are firm prices and exclusive of VAT.",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Criteria",
"description": "Please provide information on the standards to which the organisation is certified to, specifically including: * Quality Management Systems ISO9001, * Archiving specific standards such as BS4971 (or equivalent), * Membership of National Archive (TNA) Archive Service Accreditation scheme (ASA)equivalent schemes.",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Criteria",
"description": "Describe the quality assurance checking process(es) implemented to ensure stored inventory is secure, protected from deterioration/damage and correctly located. Include the frequency which these checks are completed, and any mechanisms to report issues to the customer.",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Criteria",
"description": "Outline the process by which our current inventory (approximately 7,500 standard archival boxes) would be moved from the existing facility to the suppliers facility. Include information on resources required, mitigation of risks to the stored material, and how the traceability of specific boxes will be maintained during the transfer and in the destination facility.",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Technical Criteria",
"description": "Additional Services: If available, detail the digitisation (scanning) services. Include: * If the scanning service includes Optical Character Recognition (OCR), i.e. if the output files have searchable digitised text, * The delivery method(s) available for digitised files (e.g. email, cloud storage or software), * If access to the digitised files require the continued provision of any specific software or licence by the UKAEA. * Any quality checks completed to ensure scans are legible",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value Criteria",
"description": "Describe supplier working practices implemented to promote environmental, economic or sustainability.",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "Two year optional extension in a 1+1 format."
}
}
],
"communication": {
"futureNoticeDate": "2025-11-14T23:59:59Z"
},
"status": "active",
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104745&TID100109902&B=",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2026-05-20T11:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-05-11T16:00:00+00:00"
},
"documents": [
{
"id": "035874-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035874-2026",
"datePublished": "2026-04-21T09:00:53+01:00",
"format": "text/html"
}
]
},
"language": "en"
}