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AP25022 - Legionella Monitoring Contract

Scape Group Limited (trading as SCAPE)

This public procurement record has 4 releases in its history.

Award

20 Feb 2026 at 10:05

UK7 - Contract Details Notice
Award

04 Feb 2026 at 16:05

UK6 - Contract Award Notice
Tender

23 Oct 2025 at 10:05

UK4 - Tender Notice
Planning

15 Oct 2025 at 14:05

UK3 - Planned Procurement Notice
Summary of the contracting process

The procurement process initiated by Scape Group Limited, trading as SCAPE, on behalf of Arc Property Services Limited, aims to secure the services for a comprehensive Legionella Monitoring Contract. The contract involves systematic water safety management, including water sampling and cleaning across various operational sites primarily in Nottinghamshire, with possible extensions into Derbyshire, South Yorkshire, and Leicestershire. The process, conducted as an open procedure, culminated in the award phase with Second Element Ltd being appointed as the supplier, effective from 1 April 2026 to 31 March 2028, with options to extend the contract for up to six years. The procurement was executed under the guidelines of the Procurement Act 2023, adhering to the Most Advantageous Tender (MAT) assessment criteria, with dates indicating important milestones, such as the contract signing on 19 February 2026.

This tender offers significant opportunities for businesses specialising in technical testing, analysis, and consultancy services. It provides potential growth prospects for small and medium-sized enterprises (SMEs) capable of executing high-quality water management services, demonstrating compliance with rigorous safety and performance standards. Businesses involved in water safety, testing, and environmental consultancy are well-positioned to compete, particularly those with relevant ISO certifications and affiliations with the Legionella Control Association. Companies equipped to provide innovative solutions and adapt to standardised operational requirements in public service contracts in the specified regions will find this tender an advantageous avenue for expansion within the public sector. The contract, with substantial financial value, is designed to foster sustainable business practices, including adherence to living wage policies and carbon reduction commitments, thereby aligning with current environmental and social governance frameworks.

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Notice Information

Notice Title

AP25022 - Legionella Monitoring Contract

Notice Description

Scape Group Ltd, acting on behalf of Arc Property Services Limited (the "Client"), is procuring a single supplier to provide comprehensive legionella monitoring, water sampling and fixtures cleaning (including water tanks) across various operational sites primarily within Nottinghamshire, with potential coverage extending into Derbyshire, South Yorkshire and Leicestershire. The contract will include the provision of: *monthly temperature monitoring of identified fixtures, sentinel outlets, Water Heaters and Calorifiers. *quarterly cleaning and descaling of identified showers, hoses and spray outlets. *annual inspection and/or cleaning of identified cold water storage tanks and down services. *water sampling and testing on an as and when required basis *annual temperature monitoring of other identified fixtures, Water Heaters and Calorifiers. *fully cleaning (including stripping down where necessary) of fixtures including thermostatic mixing value (TMVs). The successful Contractor will be responsible for delivering all services in accordance with agreed service levels, performance standards and reporting requirements. The overarching contractual arrangement will be an NEC4 Term Service Short Contract. The contract will be awarded for an initial two (2) year term, with options to extend by further periods of two (2) years up to a maximum total duration of six (6) years (2 + 2 + 2), with break clauses at each two-year interval. Only one Contractor will be appointed to deliver the full scope under a single Contract. TUPE regulations may apply to existing members of staff currently engaged in the service provision but we are waiting to confirm this from the incumbent supplier. Arc Property Services Limited undertakes these services on behalf of its customers, including Nottinghamshire County Council and associated public sector partners. The procurement will be conducted in accordance with the Procurement Act 2023 and relevant subordinate legislation. The Contract will be awarded on the basis of Most Advantageous Tender (MAT). Bidders must pass the selection criteria, provide prices within the commercial model and return completed answers to the quality questions asked. Points will be awarded on a price/quality assessment basis (30% price / 70% quality), with the bidder who is award the highest marks being award the Contract. Full details can be found within the tender documents available for free via the Delta eSourcing website. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1014964163

Lot Information

Lot 1

Renewal: Any extension will be considered upon the following criteria being met: (i)Demonstration by the Contractor of the successful operation of the Contract since the starting date. (ii)The Client wishes to extend the Contract. (iii)The Supplier wishes to extend the Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05cd56
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015521-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71600000 - Technical testing, analysis and consultancy services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
£1,472,708 £1M-£10M
Contracts Value
£1,472,708 £1M-£10M

Notice Dates

Publication Date
20 Feb 20266 months ago
Submission Deadline
18 Nov 2025Expired
Future Notice Date
20 Oct 2025Expired
Award Date
2 Feb 20266 months ago
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scape Group Limited (trading as SCAPE)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 6BT
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLE3 South Yorkshire, TLF1 Derbyshire and Nottinghamshire, TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

Second Element Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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