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Enterprise Asset Management System

South Yorkshire Mayoral Combined Authority

This public procurement record has 2 releases in its history.

TenderCancellation

08 Jun 2026 at 15:31

UK12 - Procurement Termination Notice
Tender

21 Oct 2025 at 09:00

UK4 - Tender Notice
Summary of the contracting process

The procurement process for an Enterprise Asset Management System (EAMS) was initiated by the South Yorkshire Mayoral Combined Authority, located at 11 Broad Street West, Sheffield, United Kingdom. This modern system, integral to supporting safety and efficient maintenance of the South Yorkshire Supertram network, is to be hosted on Microsoft Azure with M365 integration. The procurement falls under the category of 'Software package and information systems' and follows an open competitive procedure. Although this initial tender, referenced as DN791482, was completed in June 2026 due to changes in scope, a replacement tender is forthcoming. Key dates previously outlined included a tender period end date on 6th February 2026, and an award period expected to conclude by 20th March 2026.

This tender represents a substantial opportunity for software and IT services businesses specialising in enterprise asset management solutions. Companies with capabilities in cloud integration, particularly those familiar with Microsoft ecosystems, are well-suited to compete. The procurement process involves stages including a Supplier Questionnaire, Invitation to Tender (ITT) with quality and price criteria, followed by a demonstration stage. The contract, expected to commence on 1st April 2026, offers an estimated value of £1.44 million, presenting significant business growth potential for successful bidders. Moreover, the anticipated one-time three-year renewal provides extended continuity and scope for long-term partnerships.

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Notice Information

Notice Title

Enterprise Asset Management System

Notice Description

SYMCA owns the South Yorkshire Supertram network and seeks a modern Enterprise Asset Management System (EAMS) to replace the current system and support safety, compliance and efficient maintenance operations. The EAMS will be hosted on Microsoft Azure with M365 integration (AAD SSO, SharePoint for documents, Power BI analytics), and must support linear asset management for tracks and routes. The Authority intends a rapid core deployment, followed by iterative enhancement aligned to bus reform and broader SYMCA needs.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d05c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053895-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jun 20262 months ago
Submission Deadline
6 Feb 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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