Planning

NECTAR Electronic Patient Record

THE NEWCASTLE UPON TYNE HOSPITALS NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

PlanningUpdate

30 Oct 2025 at 14:46

UK2 - Preliminary Market Engagement Notice
Planning

22 Oct 2025 at 09:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Newcastle Upon Tyne Hospitals NHS Foundation Trust is at the planning stage for the procurement of a NECTAR Electronic Patient Record (EPR) system. This initiative, taking place in Newcastle upon Tyne, seeks to enhance critical care transport services across the North East and Cumbria with an advanced patient administration solution. Key dates include a pre-market engagement deadline on 7th November 2025. The project involves the procurement of goods, particularly within the medical software development and patient-administration systems sectors, with the contract expected to commence on 1st April 2026. The Trust is conducting pre-market engagements to assess viability before moving forward with a formal tender.

This tender process presents significant opportunities for growth in the medical IT sector. Companies specialising in electronic patient records, particularly those supplying mobile, auditable, and adaptable systems, stand well-positioned to participate. Small and medium-sized enterprises (SMEs) with existing systems compatible with such requirements may find this an attractive opportunity to expand their market presence. The project's estimated value is £150,000 to £180,000, providing a lucrative incentive for established providers in the industry to engage with this regional healthcare enhancement effort.

How relevant is this notice?

Notice Information

Notice Title

NECTAR Electronic Patient Record

Notice Description

The scope of this project is to deliver a region wide fit for purpose electronic patient record system for NECTAR, enabling intuitive clinical documentation, mobile and offline access, safe and auditable electronic prescribing, where the system will be designed to support adaptability for future service and regulatory changed

Planning Information

NECTAR (North East & Cumbria Transport And Retrieval) provides critical care transport across the North East, the United Kingdom and overseas, delivering intensive care to more than 1,000 adult and paediatric patients. The service is looking for an electronic patient record (EPR) to manage the entire clinical pathway. It must enable intuitive clinical documentation, mobile and offline access, safe and auditable electronic prescribing, and where the system will be designed to support adaptability for future service and regulatory changes. We are looking for an established system, ready to implement, and preferably in use in a similar service. The Trust is undertaking pre-market engagement in order to gain initial supplier awareness, engagement, and opinion as well as providing confidence to the Trust around viability of concept. The engagement includes a list of high level requirements which will be sent via email to prospective suppliers. If you're interested in partaking in the Pre-Market Engagement, please make digital correspondence to the contact details provided by 07/11/2025. Please Note: • This is not a call for tender and does not obligate the Trust to start a future procurement process. • Participation or non-participation will not prevent a supplier from participating in a future procurement process. • Any information provided is indicative and the Trust reserves the right to make changes. • The Trust will not be liable for any costs incurred by suppliers participating in the engagement exercise. • Any demonstrations may be possible at the Trusts discretion upon arrangement only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05d14b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069781-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48814200 - Patient-administration system

72212180 - Medical software development services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20251 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NEWCASTLE UPON TYNE HOSPITALS NHS FOUNDATION TRUST
Contact Name
Abby Marron
Contact Email
abby.marron@nhs.net
Contact Phone
01912138917

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE7 7DN
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Dene & South Gosforth
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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