Notice Information
Notice Title
Provision of Revenue Management System for Rail
Notice Description
DFTO and contributing Train Operating Companies (TOC's) are conducting preliminary market engagement to inform the development of our procurement strategy for a forthcoming Revenue Management System Retender. The anticipated high-level requirements are as follows however are subject to change following premarket engagement: * Flexible Business Rules. * AI generated recommendations. * Integration with various data sources in optimisation. * Support future timetable and fares pilot changes. * Support a 12-month booking horizon. * Intuitive User Interface * Instant updates to / from RARS. * Past travel date data in the UI for limited time. * Events input and accurate recommendations. * Group travel team self-manage quotes. * Influence optimisation with in-house machine learning team. * Revenue Manage additional products and fares. * Ability to experiment and test changes within the system Publication of this notice does not bind DFTO or subsidiaries to any guarantee and it is possible that no tender will result from this Pre-Market Engagement exercise. The requirements, contract duration, start and end dates detailed within this notice are subject to amendment following Pre Market Engagement and confirmation of the route to market.
Planning Information
1. Purpose of Engagement DFTO and contributing Train Operating Companies (TOC's) are conducting preliminary market engagement to inform the development of our procurement strategy for a forthcoming Revenue Management System Retender. This engagement aims to: • Inform suppliers of the high-level requirements and receive feedback on the feasibility of them. • Explain to suppliers the concept of the Project and how it aligns to strategic objectives of future GBR. • Shape supplier's expectations of how future tenders of this scale will be delivered. • Understand beyond the known suppliers who else could provide a Rail RMS. • Help to develop the Procurement Strategy for the future tender. • Promote transparency and attract a diverse supplier base. ________________________________________ 2. Format of Engagement The engagement will take place via: • In-person presentation: • Location: The Memoir Club, 12 Upper Woburn Place, London WC1H 0HX • Time / Date: 18 November 2025, 1000 - 1500. If required, DFTO may conduct follow up 1-1 meetings with parties who have expressed an interest prior to 7th of November. These meetings shall be held after the in-person presentation has taken place. The purpose of these shall be to capture any information not discussed during the workshop or to allow interested suppliers who couldn't attend the in-person workshop to discuss our requirements. Key information and outcomes following the Pre-Markets Engagement will be communicated to all parties who have expressed an interest in the engagement. This shall include the material questions and answers asked within the presentation session. ________________________________________ 3. Supplier Participation Interested suppliers are invited to express interest by 7 November 2025 via email to the Scott.Gordon@LNER.co.uk and Holly.Peters@dftoperator.co.uk . Please include: • Company Name • Contact Details of all attending including email address (Max 3x Personnel per Supplier) • Brief overview of relevant experience • Any specific areas of interest or questions If expressions of interest exceed capacity, selection will be based on relevance to scope and sector expertise, and representation across supplier types (including SMEs). All insights from the engagement will be shared equally with all potential bidders to ensure fairness and transparency. ________________________________________ 4. Supplier Questionnaire A short administrative questionnaire is included at the below link for suppliers to complete. The completion of the questionnaire alongside the email outlined in section 3 is the formal acknowledgement of attendance at the Pre-Markets Engagement Day. https://forms.office.com/Pages/ResponsePage.aspx?id=e1y4hXsF4ESUCwNWEB2p1X1v1ReixH9MsncEOnzxgFdURFJLMkhWRjZKNjhFTkhaSzkzU0YyRk9MRi4u ________________________________________ 5. Communication All shared materials, insights, and any material questions and answers throughout this process will be documented and made available to ensure that no supplier gains an unfair advantage. Supplier points of contacts are to ensure the email addresses of all those personnel who require access to documents are included in the supplier questionnaire. Any Project related questions should be directed to the Project team and not the associated Business Owners from each TOC.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05d2d2
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/067965-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 Oct 20254 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 7 Nov 2025Expired
- Award Date
- Not specified
- Contract Period
- 31 May 2026 - 31 May 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DFT OPERATOR LIMITED
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- procurement.services@tpexpress.co.uk, procurement@dftoperator.co.uk, procurement@lner.co.uk, procurement@northernrailway.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- SE1 8SW
- Post Town
- South East London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI44 Lewisham and Southwark
- Delivery Location
- Not specified
-
- Local Authority
- Southwark
- Electoral Ward
- Borough & Bankside
- Westminster Constituency
- Bermondsey and Old Southwark
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/067965-2025
23rd October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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